Venue: Cemetery Chapel, Plough Lane, Wallington
Contact: Sharon Major, Committee Services Officer
Tel: 020 8770 4990 | Email: firstname.lastname@example.org
Apologies for absence
Apologies for absence were received from
Councillor Timothy Godfrey, Councillor Hamida Ali, Councillor Stuart Collins and
Councillor Alison Butler.
Declarations of Interest
There were no declarations of interest.
Minutes of the last meeting PDF 132 KB
To approve as a
correct record the Minutes of the meeting held on 28 November
The minutes of the meeting held on 28 November
2016 were agreed and signed as a correct record.
Election of Chair and Vice Chair 2017/18
By convention the
Chair alternates between Croydon and Sutton. On that basis in
2017/18 the Chair should be elected from amongst the Sutton
councillors. By convention the Vice-Chair alternates between
Croydon and Sutton and is a member of whichever authority does not
take the Chair. On that basis in 2017/18 the Vice-Chair should be
elected from amongst the Croydon councillors.
Following nomination and vote, Councillor
Edward Joyce (Sutton) was elected as Chair and Councillor
Timothy Godfrey (Croydon) as Vice Chair.
Report of the Treasurer PDF 98 KB
This report details the financial outturn for
Bandon Hill Joint Cemetery for the 2016/17 financial year.
Phil Butlin, Assistant Director, Resources
Directorate, (Finance) London Borough of Sutton presented the
report showing the financial outturn for Bandon Hill Joint Cemetery
for the 2016/17 financial year. The key points discussed
- Councillor Pathumal Ali queried
paragraph 4.4 seeking clarification on whether the year quoted as
2006 should read as 2016. The Assistant Director, Resources
Directorate (Finance), advised he would seek confirmation and
revert to the committee.
- Councillor Edward Joyce asked for
confirmation that the pension deficit would be cleared in full.
The Assistant Director confirmed this and it was welcomed by
- Members asked for confirmation on
who is monitoring the idverde contract performance in running the
cemetery. Mark Dalzell, Head of Neighbourhood Services,
advised that the Neighbourhood Services Manager, Andrew Chandler,
is responsible for monitoring the performance. Following
discussion he also confirmed that
there was a 13 week period at the start of the
contract during which performance penalties are not charged,
although monitoring still takes place. That period has now
passed as the contract started on 1 February 2017. There will
be a report at the next committee meeting to advise the committee
members of the performance to date.
- The Comprehensive Income &
Expenditure Account, (Appendix A) The Balance Sheet, (Appendix B)
and the movement in reserves, (Appendix C), be approved.
- The transfer of the surplus
generated during 2016/17 financial year of £44,407 to
Reserves be approved.
- The transfer from Reserves a sum of
£104,000 in 2017/18 to fund the pension deficit following the
cessation valuation be approved.
Report of the Surveyor
Mark Dalzell Head of Neighbourhood Services
(Parks, Street Cleansing and Waste) and Andrew Chandler from
Neighbourhood Services will provide a verbal update to the
A verbal update was provided by Mark Dalzell,
Head of Neighbourhood Services. Key areas brought to the
committee's attention were:
- Update on the land known as the
Lodge: Registration of this cemetery land is progressing.
Councillor Mattey asked for confirmation that covenants will be
included in the land registry details to stop activities taking
place that could cause disruption. The Head of Neighbourhood
Services advised that will be specified in the lease rather than as
part of the land registration. Members asked for confirmation that
they may review the lease before it is signed. Councillor Joyce
moved a resolution that when a draft of the lease is ready this
should be reviewed by Councillors at a meeting of this committee
before it is signed. If the wording is ready before the
next meeting is due Members would like an additional meeting
to take place. This was seconded by Councillor Pathumal Ali.
- An update was provided to the
committee regarding the number of complaints received from
residents about restricted access for cars into the cemetery on
Mother’s day. Members said this issue is regularly raised by
residents. Councillor Joyce asked if it would be possible to trial
opening on Mothering Sunday next year. The Head of
Neighbourhood Services advised it should be possible to use idverde
or Mite to open and lock the cemetery he advised the cost is likely
to be approximately £150.
- Councillor Joyce moved a resolution
that £150 be allocated to open the cemetery on Mother's day
in March 2018 as a trial, this was seconded by Councillor Nick
- Details on numbers of burials were
- The wording of the lease be provided
to members at the next committee meeting for review before signing.
If the wording is available before that meeting an additional
meeting is to be convened for the review to take place.
- A sum of £150 be set aside to
cover the cost of arranging for the cemetery to be fully open to
cars on Mothering Sunday in March 2018, as a trial. Arrangements
are to be put in place by Head of Neighbourhood Services.
- The update was noted by the
Any urgent items brought forward at the discretion of the Chair
The Chair must approve
the reason for urgency.
There were no urgent items.
Exclusion of the press and public
The following motion should be moved, seconded and
approved if the committee wishes to exclude the press and public to
deal with reports revealing exempt information:
“That the public be excluded from the meeting
for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in
paragraph 3 Schedule 12A of the Local Government Act
There were no press or public present.
Date of next meeting
The next meeting of
the Committee will take place on a date to be confirmed at 6.30pm
at Cemetery Chapel, Plough Lane, Wallington.
The date of the next meeting is not yet
confirmed but would take place towards the end of November. It was
requested that the week of Full Council (LBS) and the week prior,