Agenda and minutes

Scrutiny Committee
Wednesday, 25th July, 2018 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Cathy Hayward, Committee Services Officer  Tel: 020 8770 4990, Email:

Link: Audio Recording

No. Item


Introduction and Welcome


Apologies for absence and notifications of substitutes



Apologies for absence were received from Councillor Patrick McManus for whom Councillor Tony Shields was acting as substitute.  



Declarations of interest


6. Flood Risk Management.

Councillor Jill Whitehead, Non Pecuniary, a member of the Environment and Neighbourhoods Committee.


Councillor Tony Shields, Non Pecuniary, a member of the Environment and Neighbourhoods Committee.


8. NHS Sutton CCG - Update on Progress on Primary Care Strategy.

Councillor Colin Stears, Pecuniary, is a partner in a General Practice -The Lewisham Care Partnership and holds a paid post for Lewisham Clinical Commissioning Group (CCG) and his wife is employed by the Epsom and St Helier Hospital Trust.


Councillor Elliot Colburn, Pecuniary, had accepted a job with the NHS South West London Health and Care Partnership, although was not yet in post.



Minutes of the last meeting pdf icon PDF 233 KB

To approve the minutes of the last meeting held 7 February 2018.

Additional documents:


The minutes of the meeting held 7 February 2018 were agreed and signed as a correct record by the Chair.



South Area Policing Plans

To scrutinise proposals for move to a Basic Command Unit (BCU) covering Sutton,  Croydon and Bromley.


Councillor Ruth Dombey briefly updated the committee on the South Area Policing Plans:


  • The grouping of boroughs Sutton, Croydon and Bromley is a concern as the largest grouping within the Basic Command Unit (BCU) model both geographically and by population. Transport links between the boroughs in this grouping do not allow easy travel.
  • Sutton is a member of the South London Partnership which involves cross-borough working, however the grouping of boroughs in this formal partnership do not match the BCU groupings of boroughs.
  • The area groupings used by the Probation service do not match the BCU model.
  • The grouping would allow Sutton to take learning  from Croydon which has a higher crime rate.
  • The Sutton custody suite would be closed, taking time to transport the custody suite in Croydon. Sutton Police station is to remain open.
  • Response times by police to incidents in Sutton is currently good, there are concerns that this will be reduced by the BCU model as travel times for Police are increased.
  • The Safer Transport team are not part of the BCU model.
  • Neighbourhood crime levels have fallen in Sutton following the setting up of the Safer Sutton Partnership (SSP) in 2005.
  • It is suggested the efficient and high quality CCTV located at Sutton Police station is relocated to Croydon Police station - this raises concerns as the equipment was funded by Sutton Council.

Members raised that if the CCTV equipment was paid for by Sutton Council, there remains ongoing funding of £1.6m per year to SSP.  In response, Councillor Dombey explained that the CCTV equipment is owned by Sutton Council but is monitored by the Police.


Members asked if Councillor Dombey’s main concern was the grouping of boroughs. Councillor Dombey replied that she understands and accepts that savings are required by the Police, but remained concerned about the grouping of the boroughs. Councillor Dombey had been told by the Police that a grouping of Sutton and Merton or Sutton, Merton and Croydon is not possible in the BCU model.


Paul Wylie, Mayor’s Office for Policing and Crime (MOPAC), Director of Strategy attended and provided a briefing and raised the following points:


  • The reasons for the development of the BCU model are both financial and operational.
  • Sutton is in the third and final tranche of boroughs to move to the BCU model.
  • In pilot BCU areas, response times were initially a concern and are being closely monitored by the Mayor’s office.
  • Neighbourhood policing remains a commitment in the BCU model.
  • The model aims to maximise the numbers of warranted officers on the streets and reduce their time in back office functions.
  • There is an aim to provide more transparency of information showing when officers are on the streets, in the wards, this will be shown on the police website.
  • Each of the BCU boroughs will have a 24/7 police presence.

Councillor Green asked if response times were not acceptable in the BCU pilot schemes areas, how was this addressed?  The MOPAC Director of Strategy responded that  ...  view the full minutes text for item 5.


Flood Risk Management pdf icon PDF 842 KB

Sutton Council is designated as a Lead Local Flood Authority (LLFA) under the Flood and Water Management Act 2010.As a LLFA the London Borough of Sutton is responsible for coordinating the management of flood risk from surface water, groundwater and ordinary watercourses. The aim of the Act is to make it clearer who is responsible for different types of flooding and to empower the council to take action to reduce the risk of flooding through the use of regulation, designation and investigation.

This report will provide a summary of the areas affected by flooding in Worcester Park and Cheam in April and May of this year. It includes detail on the location of flooding, the impact of flooding and actions taken by the London Borough of Sutton subsequent to the flooding. It also includes actions taken by other risk management authorities (RMAs) at these locations. This report also makes recommendations of actions to take at each location affected.



Darragh Creegan, Flood Risk Officer presented the report.


Following the presentation, Members enquired:


Councillor Colburn asked whether there had been input from TfL to the report in relation to ponding issues in Cheam Broadway. The Flood Risk Officer explained that information is collected from the Highways team and that he would confirm with the Highways team whether there had been input from TfL and report back regarding flood policy for the TfL asset.


Councillor Whitehead asked if Thames Water recognise the issues in this area and also the necessity of keeping the sewers cleared. The Flood Officer reported that Thames Water are met with regularly and issues in the borough are mentioned, he also encouraged Councillors to ask residents to report issues such as sewer flooding to Thames Water, as this is the information is used as a database for their work. The flood officer confirmed that he was aware of the concern that online is the only way of reporting flooding and he is raising the issue with Thames Water.


Councillor Shields left the meeting at 9.25pm


Healthwatch Sutton pdf icon PDF 2 MB

Introduction and consideration of a work plan and possible areas for joint working.


Peter Flavell, Healthwatch Sutton, presented a report showing an overview of local people’s views and awareness of health care change in Sutton.   


David Williams outlined work Healthwatch Sutton are completing at present which includes:


  • Analysis of residents of Sutton and Merton’s experiences following a visit to A and E at St Helier hospital.
  • Work to create a dementia hub in the borough.
  • Analysis of mental health in schools in Sutton, the report will be published this Autumn.
  • Views of care home users and their families
  • Review of homeless people’s access to GP services in Sutton.
  • Consultation about the new acute health care site in Sutton.


Councillor Stears mentioned that the Scrutiny work being completed by other health organisations would work alongside this Committee and not duplicate work.


Councillor Green asked if assisted living facilities could be included in Healthwatch, Sutton’s  work about care homes.  Healthwatch Sutton confirmed assisted living facilities could be included.


Councillor Colburn asked how Healthwatch, Sutton aims to create a greater diversity amongst respondents to its surveys. The Healthwatch, Sutton Chair reported that the organisation is aware of the need to have a more diverse range of respondents and are working to achieve this.



NHS Sutton CCG - Update on Progress on Primary Care Strategy pdf icon PDF 68 KB

An update on progress on Primary Care Strategy.

Additional documents:


Lucie Waters, Managing Director, Sutton CCG, presented a report updating on progress on the Primary Care Strategy.


Councillor Nandha asked, as a GP surgery has recently closed in the Stonecot area, whether information would be collected about the impact and outcome of this closure. The Managing Director, Sutton CCG explained that the impact and outcome of this closure will be reviewed and suggested the merge of these practices was positive to modernise the services provided to patients.


Councillor Saqib asked what the new deadline was for the technology improvements (shown with a red traffic-light in the report) within the GP practices. The Managing Director, Sutton CCG confirmed that patients using online consultations will be piloted in September 2018 and learning will be taken from the pilot.



Scrutiny Guide pdf icon PDF 74 KB

A relaunch of the updated version of the Scrutiny Guide.

Additional documents:


This item will be included in the agenda of the next meeting.



Scrutiny Committee Draft Annual Workplan

To follow


This item will be included in the agenda of the next meeting.



Any urgent business

Brought forward at the discretion of the Chair.


There was no urgent business.

Appendix - Responses to questions pdf icon PDF 63 KB