Agenda and minutes

Children, Family and Education Committee
Thursday, 25th June, 2015 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Angela Guest, Senior Business Support Officer (Democratic Services). tel: 020 8770 5122 Email:  angela.guest@sutton.gov.uk 

Items
No. Item

41.

apologies for absence and notification of substitutes

Minutes:

There were no apologies.

42.

declarations of interests

Minutes:

The following non pecuniary declarations of interest were confirmed:

 

·         Councillor Pascoe – Chair of Governors at Stanley Park High School and on the Limes College Management Committee

·         Mr Theobald – Governor at Tweeddale Primary School, Chair of Sutton Governors Forum, Trustee and Director at Sutton Community Transport.

·         Fr Miller – Chair of Governors at St Dunstan’s CofE Primary School

 

Mr Theobald also declared a pecuniary interest in item 8 on the agenda (Children’s Centre Consultation Feedback) as his wife works at Thomas Wall Children Centre.

43.

minutes of previous meeting pdf icon PDF 66 KB

Minutes of the meeting held on 12 March 2015.

Minutes:

The Minutes of the meeting held on 12 March 2015 were approved as a correct record, subject to the following inclusion, and signed by the Chair:

 

That under Declaration of Interests, Andrew Theobald also declared that he was a Trustee and Director at Sutton Community Transport.

 

44.

School Places Update pdf icon PDF 157 KB

This report provides an update on the delivery of school/nursery places in Sutton required due to demographic increase in the Borough as well as a summary of the proposed capital maintenance programme.

Additional documents:

Minutes:

The Chair made an announcement before discussion of this item and reported that this afternoon the council had been notified that the Education Funding Agency had selected the Rosehill site as their preferred option for the new free school to be set up by Greenshaw.  It would still be subject to the usual planning application and other detailed arrangements such as transfer of land and funding before this would be finalised.

 

The Committee discussed in detail a report in that provided an update on the delivery of school/nursery places in Sutton required due to demographic increase in the Borough as well as a summary of the proposed capital maintenance programme. It was made up of the following items:

 

·         Brookfield Primary School Phase 2 – Key Stage 2

·         Update on Hackbridge Primary School Project

·         Proposal to create new Nursery provision at Green Wrythe to support 2 year old provision.

·         Capital Maintenance Programme 2015-16

·         September 2015 primary and secondary planning round

·         Update on Phase 1 and 2 of the Secondary Expansion Programme

·         Update on Phase 3 of the Secondary Expansion Programme (Free School)

·          

It was further reported that the planning application for Hackbridge was expected to be mid July rather than the end of June, as written in the report.  The project was hoped to be completed by September 2017 and a phased approach to the scheme was to be adopted.

 

Resolved:

 

1.    That expenditure for Brookfield Primary School Phase 2 project up to a maximum of £600k was approved.

 

2.    The update provided on Hackbridge Primary School expansion project was noted.

 

3.    That expenditure up to £685k from Early Years ‘Trajectory Funding’ to build a new Nursery facility at Green Wrythe Primary School to support the demand for the 2 year free old entitlement places in the Borough subject to a tender exercise was approved.

 

4.    That expenditure up to £755k for essential maintenance works that do not already have prior approval (as detailed in section 5 of the report and the project reports for Cheam Fields and Robin Hood Junior schools) was approved.

 

5.    Updates on September 2015 Primary and Secondary planning rounds and on Phase 1, 2 and 3 of the Secondary Expansion Programme was noted.

 

45.

Education Services Feasibility Report pdf icon PDF 88 KB

This report summarises the findings from an external and independent study into the feasibility of spinning out the services to schools and education as provided from what was Children, Young People and Learning Department.

Additional documents:

Minutes:

The Committee considered a report which summarised the findings from an external and independent study into the feasibility of spinning out all of the services to schools and education provided from what was Children, Young People and Learning Department (CYPLD).  A brief explanation of the many different services currently provided was given as well as an explanation that some teams performed a mix of statutory and non statutory functions.  An assessment of all the different teams and whether they were commercially viable would be provided in a report to the October 2015 meeting of this Committee.

 

It was reported that the next steps would be to request initial outline business cases from interested suppliers.  From September to December 2015 work would take place on the Outline Business Case to take forward.

 

Resolved:

 

That business cases for all three possible options below to be developed as a follow up the Feasibility Study:

·        to merge the services which the Council will spin out with Orchard Hill College Academy Trust,

·        to spin out the services into some form of social investment/employee led mutual, and

·        to merge the services with Greenshaw Learning Trust.

 

Mr Andrew Theobald left the meeting at the end of this item.

 

46.

Passenger Transport Framework for Vulnerable Children and Adults pdf icon PDF 99 KB

This report seeks authorisation to enter into a new framework agreement with a number of companies for a period of up to 4 years to provide transport for children with special educational needs (SEN) and vulnerable adults. 

Additional documents:

Minutes:

The Committee considered a report that set out a new framework agreement for the provision of transport services which were a statutory requirement for the People Directorate.  Transport was currently provided through a framework agreement jointly commissioned by the London Borough of Sutton and the Royal Borough of Kingston Upon Thames as agreed by the Executive on 5 July 2011. The current framework was due to end on 31 July 2015 and a new framework was being commissioned to be in place by 1 August 2015.

 

Resolved:

 

To authorise the Strategic Director for People Services to award contracts from 1 August 2015 to the providers listed in Appendix A to the report, for a period of up to 4 years, who have been successful in the recent procurement of the Passenger Transport Framework for Vulnerable Children and Adults.

 

47.

Children's Centres Consultation Feedback pdf icon PDF 84 KB

This report summarises the findings from the Children’s Centre consultation run under “Sutton’s Future” from January to March 2015.

Additional documents:

Minutes:

The Committee considered, in detail, a report that summarised the findings from the Children’s Centre consultation run under “Sutton’s Future” from January to March 2015.  Members were concerned about the knock-on effect on other services if Children’s Centres were to close but understood the budget situation and the difficult decisions that would need to be made.  It was noted that a detailed report was to come to the October meeting of this Committee with a detailed breakdown of all the work done and funding sought.  Members also requested that the October report contain socio-economic data for any Children’s Centre proposed for closure.

 

Resolved:

 

That a report with detailed proposals for future delivery of Children’s Centres, taking into account the feedback received from consultation, will be presented to the next meeting of this Committee in October 2015 and noted that those proposals would be subject to further consultation.

 

Mr Theobald had declared a pecuniary interest as his wife works at Thomas Wall Children Centre but had left the meeting earlier.

 

48.

vote of thanks

Minutes:

The Committee endorsed a vote of thanks to Ceris Edwards, Principal Educational Psychologist and Nigel Laing, Head of Improvement and Support Services, for their excellent contribution to education services and wished them well for the future as they were both leaving the employ of Sutton.