Agenda and minutes

Children, Family and Education Committee
Thursday, 1st October, 2015 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Angela Guest, Senior Business Support Officer (Democratic Services). tel: 020 8770 5122 Email:  angela.guest@sutton.gov.uk 

Items
No. Item

49.

apologies for absence and notification of substitutes

Minutes:

Apologies were received from Councillors Holly Ramsey, Doug Hunt and Ali Mirhashem and from Andrew Theobald and Fr Darren Miller.  Councillor Neil Garratt attended as a substitute.  An apology for lateness was received from Councillor Pathumal Ali who arrived at 7.40pm. 

 

 

50.

minutes of previous meeting pdf icon PDF 86 KB

Minutes of the meeting held on 25 June 2015.

Minutes:

The Minutes of the meeting held on 25 June 2015 were approved as a correct record subject to the inclusion of a declaration of interest from the Executive Head of Education and Early Intervention under the item ‘Education Services Feasibility Report’ as follows.  That interest was that he was the local authority representative on the Orchard Hill Board of Trust until January 2015 and as a senior officer he might be part of any staff spin out as part of the service changes.

51.

declarations of interests

Minutes:

The following non pecuniary declaration of interest was confirmed:

 

·         Councillor Pascoe – Chair of Governors at Stanley Park High School and on the Limes College Management Committee

 

52.

School Places Update pdf icon PDF 162 KB

This report provides an update on the delivery of school places in Sutton required due to demographic increase in the Borough and seeks approval for expenditure.

Additional documents:

Minutes:

The Committee discussed in detail a report in that provided an update on the delivery of school/nursery places in Sutton required due to demographic increase in the Borough as well as a summary of the proposed capital maintenance programme. It was made up of the following items:

 

·         Approval to incur expenditure to develop proposals to expand Manor Park Primary School and Cheam Park Farm Infants and Junior school

·         General update on the Primary Expansion Programme

·         General update on the Secondary Expansion programme

·         Approval to incur additional costs relating to the expansion of Sherwood Park Special School

·         Update on Basic Need Capital Programme

The Chair thanked the Head Teacher and Chair of Governors of Sherwood Park for showing her around the site and garden area.

 

The Head of Pupil Based Commissioning responded to detailed Member questions regarding the Council’s preferred option of the Sutton Hospital site for the new secondary school regarding funding and place provision if it was delayed.

 

Resolved:

 

1.    That expenditure up to a maximum of £100K to develop proposals to expand Manor Park Primary School was agreed.

 

2.    That expenditure up to a maximum of £50K to develop proposals to Cheam Park Farm Infants School and £50K to develop proposals for Cheam Park Farm Junior School was agreed.

 

3.    That additional funds for the Sherwood Park Expansion programme, to a maximum of £249k, was agreed.

 

53.

Provisional School Funding Formula pdf icon PDF 103 KB

This report sets out the proposed arrangement for developing and approving the provisional arrangements for the School Funding Formula for 2015-16 and seeks delegated authority from the Committee.

 

 

Minutes:

The Committee considered a report that set out the proposed arrangement for developing and approving the provisional arrangements for the School Funding Formula for 2015-16.  The final version of the Funding Formula would be agreed by the Schools Forum in late November/early December and would then be submitted to the Children, Family and Education Committee for consideration and a final decision.  However, due to the current timescales of the Forum and Committee it was requested that the committee agree to delegate authority to submit the provisional formula to the Strategic Director of the People Directorate.  Dates would be better aligned next year.

 

Resolved:

 

To delegate authority to approve the provisional School Funding Formula to the Strategic Director of the People Directorate.

 

54.

Local Safeguarding Children Board Annual Report pdf icon PDF 84 KB

Committee to consider the findings of the Local Safeguarding Children’s Board annual report and the business plan 2015-18.

Additional documents:

Minutes:

The Committee considered the annual Local Safeguarding Children Board (LSCB) report which was an assessment of the effectiveness of child safeguarding and promoting the welfare of children in the local area under Working Together (2015) to Safeguard Children statutory guidance.

 

The overall conclusion of the effectiveness of the LSCB in the last year was that the Board has rightly focused its attention on undertaking and completing Serious Case Reviews and developing a robust multi-agency response to Child Sexual Exploitation (CSE).  At the same time, there were areas of core safeguarding business that would continue to require sustained efforts by the partnership to address local priorities such as:  increasing private fostering notifications by partner agencies, ensuring that all partners make appropriate referrals into the Multi-Agency Safeguarding Hub (MASH) and that the CSE strategy is fully implemented.  A programme of work was also in place to implement the Serious Case Review (SCR) recommendations that were accepted by the Board in full in 2014-15.

 

The policy priorities for the Board for the coming year include getting the local multi-agency response right in respect of CSE, missing children and young people; Female Genital Mutilation (FGM) and self-harm.   It was expected that the new three-year business planning approach would address identified priorities more effectively by balancing short-term and long-term priorities through a work stream planning approach.  

 

In response to Member questions regarding the provision of training the Strategic Director for People stated that he would be happy to consider the inclusion of staff that worked for Members of Parliament as well as other front line staff across the council and take this back to the LSCB.

 

Resolved:

 

To note the findings of the LSCB annual report and the business plan 2015-18.

 

55.

Children's Services Redesign Programme - Children's Centres pdf icon PDF 102 KB

This report sets out options for the future of Children’s Centres in Sutton.  It requests Committee to agree to consult on the recommended options.

Additional documents:

Minutes:

Further to Minute 47/15 of the previous meeting the Committee considered a report that took into account the public consultation feedback and which investigated a range of options for future Children’s Centre delivery.  Options set out in detail as an appendix to the report included:

 

·         Option 1, 3 Hubs, 3 Spokes – Needs based distribution

·         Option 2, 3 Hubs, 3 Spokes, Geographical distribution

·         Option 3, 6 Hubs, 4 Access Points, and

·         Option 4, 6 Hubs, 3 Spokes

In response to Member questions the Executive Head of Education and Early Intervention explained work being undertaken to support schools which included improvement of take up for Free School Meals to increase the Pupil Premium.  He also explained the work needed following the consultation and leading to a new model by May/June 2016.

 

The Chair noted that a lot of work had taken place and thanked the Executive Head of Education and Early Intervention.

 

Councillors Jane Pascoe and Neil Garratt stated that Option 4 would have been their option of choice and not Option 3 as recommended.

 

Resolved:

 

That a public consultation on the recommended option 3 be undertaken.

56.

Children's Services Redesign Programme - Youth Services pdf icon PDF 119 KB

This report sets out options for the future of Youth and Adolescent Services in Sutton.  It requests Committee to agree to consult on the preferred option.

Additional documents:

Minutes:

This report sets out options for the future of Youth and Adolescent Services in Sutton.  Details of six options were set out in an appendix to the report and included:

·         Option 1 – Do nothing – baseline cost of £1,104,300, no saving.

·         Option 2 – Reduce Open Access provision – outline cost of £931,200 leaving a potential saving of £173,100 against the baseline

·         Option 3 – Reduced targeted provision, Close Open Access

·         Option 4 –Deliver Statutory Duties and Limited Targeted Provision, Close Open Access – outline cost of £702,100 leaving a potential saving of £402,200 against the baseline.

·         Option 5 – Council ceases to provide all but statutory duties – outline cost of £437,300 leaving a potential saving of £667,000 against the baseline

·         Option 6 – The Council ceases to provide a Youth Service – potential saving £895,400 (with £208,900 transferred to other budgets to cover property and HR costs required by other services and a one off £47,000 required to cover contract notice periods)

 

The proposal was that the council should carry out a consultation on option 5, but also making the public aware of options 1, 2, 3A, 3B, 4 and 6.  The consultation would form part of the council’s Sutton Future programme and take place over eight weeks in October and November 2015.  Feedback from the consultation would return to the February 2016 meeting of this Committee.

 

The Executive Head for Education and Early Intervention responded to Members detailed questions about provision and assets.  Members were reminded that approximately 85% of costs was due to staff cost.

 

Resolved:

 

That a public consultation on the recommended Option 5 be undertaken.

 

57.

Local Authority School Governors

This is for information only.  Local Authority Governors appointed since the last meeting include:

·         Mrs Pauline Penneck – Federation of Thomas Wall Nursery and Robin Hood Infants School,

·         Mrs Shiela Andrews – Spencer Nursery School,

·         Mr John Gallop – Tweeddale Primary School, and

·         Mrs Jenny Rowley – Cheam Common Junior School

Minutes:

Resolved:

 

To note the Local Authority School Governors appointed since the last meeting of the Children, Family and Education Committee.