Agenda and minutes

Children, Family and Education Committee
Thursday, 17th December, 2015 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Angela Guest, Senior Business Support Officer (Democratic Services). tel: 020 8770 5122 Email:  angela.guest@sutton.gov.uk 

Items
No. Item

58.

apologies for absence and notification of substitutes

Minutes:

Apologies were received from Councillors Doug Hunt, Callum Morton, Miguel Javelot and Holly Ramsey.  Attending as substitutes were Councillors Richard Broadbent, Samantha Bourne, Ed Joyce and Neil Garratt.

 

59.

declarations of interests

Minutes:

5. School Places Update.

Councillor Jane Pascoe, Non Pecuniary, in that she was Chair of Governors at Stanley Park High School and on the Limes College Management Committee.

 

5. School Places Update.

Councillor Neil Garratt, Personal, in that his children go to Bandon Hill Primary School.

 

5. School Places Update.

Councillor Pathumal Ali, Non Pecuniary, in that her children go to Highview School..

 

5. School Places Update.

Fr Darren Miller, Non Pecuniary, in that the Southwark diocese were looking to build a free school but had not decided on a location yet.

 

9. Lease Arrangements for Education and Child Care Provisions.

Councillor Neil Garratt, Non Pecuniary, in that he was Ward Councillor and had had correspondence with Council officers chasing for updates.

 

60.

minutes of previous meeting pdf icon PDF 138 KB

Minutes of the meeting held on 1 October 2015.

 

Minutes:

The Minutes of the meeting held on 1 October 2015 were approved as a correct record and signed by the Chair.

 

61.

School Places Update pdf icon PDF 481 KB

This report provides an update on the delivery of school places in Sutton required due to demographic increase in the Borough.  Approvals are sought.

Additional documents:

Minutes:

The Committee considered a report that provided updates on the delivery of school places in Sutton required due to demographic increase in the Borough and included the following items:

 

Update on primary and secondary projections for the Borough

·         Determination of statutory notices on the expansion of Manor Park Primary School

·         The latest position with respect to proposed expansion of Hackbridge Primary School

·         Update on Bandon Hill Primary expansion project and the requirement to authorise remaining funding for deferred works.

·         Update on the delivery of a new secondary school in Sutton

·         Update on the process by which sites for future school provision will be identified for future educational provision.

·         Latest capital position with respect to basic need funding

 

The Chair announced that discussions on this report would take place in two parts, firstly on primary schools and then the secondary school.  On the primary school section Bandon Hill Primary School would take place at the end to allow for Councillor Garratt to leave the room after declaring an interest.

 

The Head of Pupil Based Commissioning responded to Member questions including provision of nursery places, unfilled places, improvements to Manor Park play space and the phasing of Hackbridge Primary School.

 

In response to Member questions on the Secondary School provision it was reported that:

·         The Education Funding Authority (EFA) had not set a budget for the scheme and any reimbursement would only take place if new free school provision was approved and the Sutton Hospital site agreed as the preferred site.

·         That options b and c would mean that the Council would meet the capital costs of the school.

·         That the £950k was from the Basic Need Grant and that the £8.8m for purchase of the hospital site was separate money to the £25m for school provision.

Councillor Garratt raised several concerns about the process for the hospital site that in his opinion/view:

·         The process being adopted was not the normal route.

·         That paragraph 7.9 of the report highlighted the risk to be taken.

·         That the unorthodox approach was being taken because the schedule was so far behind.

·         That both identified sites for the new school should be progressed together as two schools would be needed.

·         That the issue of future school sites should not be dealt with under the Local Plan which would be considered by another Committee as they would be concerned with other matters.

·         That the Council would be tying its hands with the Belmont site when it was clear that both sites would need to be built on.

The Chair explained that the Local Plan was the usual way of finding sites and that it would come back to this Committee for debate and that it was preferable not to build on Metropolitan Open Land whilst there was brownfield sites available.

 

The Head of Pupil Based Commissioning and Strategic Director, People Services responded to further detailed questions from Members.  Due to not knowing of any known examples the Head of Pupil Based Commissioning undertook to respond to  ...  view the full minutes text for item 61.

62.

School Funding Formula pdf icon PDF 261 KB

This is the proposed school funding formula that is subject to ratification by the Schools Forum which meets on 15 December.  Any changes following that meeting will be reported to this Committee before a decision is taken.

Minutes:

The Committee considered a report that set out the arrangements for the School Funding Formula for 2016-17 which was considered by the Schools Forum on 15 December 2015.

 

The Executive Head of Education and Early Intervention responded to questions regarding the Schools Forum status and membership of that body.

 

RESOLVED

 

That the School Funding Formula for 2016-17, as proposed by the School Forum as set out in Appendix A to the report was agreed.

 

63.

Children Missing Education Policy pdf icon PDF 351 KB

The report presents the updated policy for consideration and adoption by the Council.

Additional documents:

Minutes:

The Committee considered the Government issued revised guidelines for supporting Children Missing Education during the 15-16 academic year. Following an officer review of the Council policy against that revised guidance, there were only minor adjustments required. The report presented the updated policy for consideration and adoption by the Council.

 

The Executive Head of Education and Early Intervention, in response to Member questions, confirmed that Sutton only took a child off the missing list when that child had been offered a new school and had started.  Other boroughs took children off their lists when a new place was applied for. Members recognised that the Sutton process was preferable as it was more likely to minimise any risk of a child missing education not being tracked by one local authority or another.

 

RESOLVED

 

That the proposed Children Missing Education Policy as set out in appendix 1 to the report be adopted.

 

At the close of discussions of education matters Andrew Theobald left the meeting.

 

64.

Early Help Strategy pdf icon PDF 158 KB

This report presents the draft Sutton Early Help Strategy 2015-2018 (Appendix A). 

 

Additional documents:

Minutes:

The Committee considered a report that presented the draft Sutton Early Help Strategy 2015-2018 (Appendix A to the report).  The Strategy has been developed through a Task and Finish Strategy Group, made up of representatives from partner agencies.

 

The Executive Head of Education and Early Intervention responded to Member questions on monitoring of outcomes and measures by the LSCB, which organisations made up the partners and movement of children from one tier to another.

 

RESOLVED:

 

1.    That the new Early Help Strategy (Appendix A to the report) be endorsed and in particular agreed:

·         The definition of Early Help.

·         The generic Early Help objectives.

·         The core themes and the 12 key areas for impact.

·         The outcome focus priorities.

 

2.    To delegate the approval of the final version of the Early Help Strategy to the Local Safeguarding Children’s Board (LSCB) Chair and the Strategic Director, People.

 

65.

Lease Arrangements for Education and Child Care Provisions pdf icon PDF 166 KB

Seeking Committee endorsement to grant a lease to the college. 

Additional documents:

Minutes:

The Committee considered a report that sought authority for the Council to bear the cost of the rental payments on behalf of the two tenants for the reasons set out in the report. The first was the continued lease arrangement between the Council and Orchard Hill College for the use of part of Wallington Town Hall for delivery of post-19 specialist education provision for young people with profound and multiple learning needs. The second was for establishing a formal lease arrangement for the continued delivery of before and after school child care by Amy Johnson Primary School, using the Council-owned Lindbergh Play Centre. 

 

The Committee also received a tabled paper that sought to amend recommendation 2.1 of the original report and the reasons for doing so.

 

RESOLVED:

 

1.    To delegate authority to the Strategic Director, People Services and the Strategic Director, Resources to conclude an agreement with Orchard Hill College to grant a lease to the College for the use of Wallington Town Hall whilst protecting the financial viability of the services provided there.

 

2.    To lease the Lindbergh Play Centre, initially for two years, to the Governing Body of Amy Johnson Primary School for the continued provision of before and after school child care for families in the local community, at the market rental of £7K per annum, with the Council bearing this rental.

 

66.

any urgent items brought forward at the direction of the chair

Minutes:

There were no urgent items.

 

67.

date of next meeting

To note that the next meeting will be held on 25 February 2016.

Minutes:

The next meeting would be held on 25 February 2016.