Agenda and minutes

Children, Family and Education Committee
Thursday, 25th February, 2016 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Angela Guest, Senior Business Support Officer (Democratic Services). tel: 020 8770 5122 Email:  angela.guest@sutton.gov.uk 

Items
No. Item

68.

apologies for absence and notification of substitutes

Minutes:

Apologies were received from Councillors Callum Morton and Holly Ramsey.  Councillors Richard Broadbent and Neil Garratt attended as substitutes.

 

69.

declarations of interests

Minutes:

7. School Places Update.

Councillor Jane Pascoe, Non Pecuniary, in that she is Chair of Governors at Stanley Park High School and on the Limes College Management Committee..

 

7. School Places Update.

Fr Darren Miller, Non Pecuniary, in that he is a representative of the Anglican Diocese who are looking to put in a bid for a new school..

 

8. Education Services Spin Out.

Fr Darren Miller, Non Pecuniary, in that he is Chair of Governors at St Dunstan's C of E Primary School..

 

9. Consultation on proposed merger of Alternative Provision.

Councillor Jane Pascoe, Non Pecuniary, in that she is on  on the Limes College Management Committee..

 

12. Children's Centre Review - Proposed Delivery Model.

Andrew Theobald, Pecuniary, in that his wife works for a childrens' centre.  He was given a continuation of a dispensation in order for him to stay in the meeting for the officer's presentation of the report..

 

70.

minutes of previous meeting pdf icon PDF 141 KB

Minutes of the meeting held on 17 December 2015.

Minutes:

The Minutes of the meeting held on 17 December 2015 were approved as a correct record, subject to a couple of typographical errors, and signed by the Chair.  Councillor Jane Pascoe and Andrew Theobald asked why their votes of abstention or against were not recorded. They were informed that according to Standing Orders if Members wanted their vote recorded it needed to be requested at the time.

 

71.

Variation to Tier 2 CAMHS contract with Sutton Alliance pdf icon PDF 173 KB

This report seeks approval to vary the Child and Adolescent Mental Health Service (CAMHS) contract.

Minutes:

The Committee considered a report that set out how the Children and Adolescent Mental Health Service (CAMHS) was successfully re-procured with a new contract and service delivery model that started in April 2015.  When the service was tendered the dedicated Looked After Children (LAC), Youth Offending Team (YOT) and Joint Adolescent Service (JAS) psychologists posts were not included in the remodelled service. Following the implementation of the new CAMHS contract, officers have reached agreement with the provider - Sutton Alliance, on integration of these posts into the remodelled service, subject to agreement of this variation.

 

RESOLVED:

 

To vary the Sutton Alliance contract to include additional dedicated CAMHS support for Looked After Children, Youth Offending Team and Joint Adolescent Service users from the 1 April 2016 at an annual cost of £195,000.

 

 

72.

Community School Admission Arrangements pdf icon PDF 156 KB

This report seeks to determine admission arrangements for Sutton community schools for entry in the 2017/18 academic year.

Additional documents:

Minutes:

The Committee considered a report that described the proposals, and outlined the process used for LB Sutton’s admissions arrangements for entry in the 2017/18 academic year.

 

RESOLVED

 

To Implement the Sutton Co-ordinated Primary & Secondary Admissions Scheme including changes recommended by the Pan-London Co-ordinated Admissions System Executive Board as set out in the report.

 

73.

School Places Update pdf icon PDF 432 KB

This report provides an update on the delivery of school places in Sutton required due to demographic increase in the Borough. It also seeks approval for the schools’ capital maintenance programme 2016-17.

Additional documents:

Minutes:

The Committee considered a report that provided an update on the delivery of school places in Sutton required due to demographic increase in the Borough.

 

The report was made up of the following items:

 

·         Update on primary expansion programme and the possible expansion of Westbourne primary school by one form of entry.

·         Update on the delivery of a new secondary school in Sutton.

·         Latest capital position with respect to basic need funding.

The Head of Pupil Based Commissioning explained the Education Brief Vision for the Sutton Hospital site school. Lloyd Wilson Partnership are the education consultants working with the Council on the programme.  The Brief gives a good flavour of the type of school the Council are planning for and how it links into the Institute of Cancer Research and London Cancer Hub more widely. The three prospective free school providers were all largely comfortable with the Brief and excited with what the school could provide.

 

On the subject of capital maintenance, the Head of Pupil Based Commissioning explained that it was reported at the last meeting that schools had been asked for their priorities. Around £1.5 million was anticipated for this financial year, with confirmation of £1.45 million now received. The list of schemes proposed, having passed through asset management group, were referred to as being an appendix.

 

In response to Member questions the Head of Pupil Based Commissioning explained that it will ultimately be the provider that determines whether to make this vision a reality. Also, that should a free school not be approved and the Council needed to run a competition the Brief would be used as the bones of the specification for schools to bid against.  The Education Brief can be found on the Council’s website and Members were encouraged to read this and give their views on it to officers.

https://www.sutton.gov.uk/downloads/file/2571/education_vision_for_the_new_school

 

 

RESOLVED

 

1.    To authorise expenditure of up to £100,000 for Westbourne Primary school to work up feasibility proposals to progress a scheme to expand the school by a form of entry by 2018.

 

2.    To authorise expenditure of £2,500,000 already set aside within capital estimates to allow the expansion project at Manor Park Primary to commence. Noting that the total project cost is £2,600,000 with £100,000 to develop the project to planning stage having been authorised at a previous CFE Committee.

 

3.    To authorise expenditure of £1,150,000 already set aside within capital estimates to allow the expansion project at Cheam Park Farm Infants to commence. Noting that the total project cost is £1,200,000 with £50,000 to develop the project to planning stage having been authorised at a previous CFE Committee.

 

4.    To note the update on plans to develop a secondary school on the Sutton Hospital site.

 

5.    To authorise expenditure up to £1.5m for the Capital Maintenance Programme 2016/17 attached as Appendix C to the report.

 

74.

School Attainment pdf icon PDF 298 KB

This report is for information.

Minutes:

The Committee considered a report that summarised the performance of Sutton schools in end of year assessments at Key Stages 1 and 2 in Infant, Junior and Primary Schools, and at Key Stages 4 and 5 in secondary schools. The report also considered the performance of students with Special Educational Needs

 

In response to a question regarding the changing future of levels at Key Stages 1 and 2 the Executive Head of Education and Early Intervention undertook to provide the Committee Members with a briefing setting out the changes.  He also explained that the report to Committee next year would also be different in that changes meant that comparisons could not be made.

 

Councillor Pascoe suggested that recognition of the hard work of teachers was missing from the report and for this to be included in future reports.

 

RESOLVED

 

To note the performance of Sutton pupils at the end of Key Stages One, Two, Four and Five at the end of the 2014-2015 academic year.

 

75.

Education Services Spin Out pdf icon PDF 215 KB

Seeks agreement to the scope of services to be included in a potential spin-out from the Council; to the type of delivery vehicle to which services could be transferred and to report back with full business case to June 2016 Committee.

Minutes:

The Committee considered a report that provided an update on the report considered by the Committee in June 2015.  It sought agreement to the scope of services to be included in a potential spin-out from the Council and sought agreement to the establishment of a company to provide services for Sutton schools and academies and the Council from September 2016.

 

Members expressed several concerns regarding the report not having enough detail regarding performance monitoring, quality issues, sustainability of services and other issues regarding the statutory function.  The Executive Head of Education and Early Intervention explained that the business case would provide the committee with all the detailed information necessary for the Committee to take a decision at its next meeting.  The Strategic Director also commented that the spin out of education services had occurred across the country several years ago and that he was confident that the Council could deliver what it hoped to.

 

RESOLVED

 

1.    To endorse the approach to encourage and facilitate Sutton school governing bodies to develop robust collaborative arrangements with each other that will sustain support for school performance and improvement into the future.

 

2.    To progress the proposal for a Business Case for a local authority trading company to deliver educational support services to schools, academies and the Council with effect from September 2016, subject to final authorisation by the Committee in June.

 

3.    That the Strategic Director, People Directorate, be authorised, in consultation with the Strategic Director, Resources Directorate and the Chair of the Committee, to initiate the establishment of such a company on behalf of the Council in advance of the June Committee decision.

 

4.    To invite Sutton school governing bodies and academy trusts to participate in the ownership and governance of the company.

 

5.    To encourage officers, in developing the proposal to establish the company,  to adopt an initial  presumption in favour of including all education-related functions within its scope, provided that there are no over-riding financial, legal or operational impediments.

 

 

Fr Darren Miller and Andrew Theobald abstained from the vote.

 

76.

Consultation on proposed merger of Alternative Provision pdf icon PDF 159 KB

This report seeks to undertake consultation - with staff, parental groups etc - on a proposal to merge two education provisions (STARS and Limes).

Minutes:

The Committee considered a report that presented initial responses from schools to the consultation on the proposal to merge two Alternative Education Provisions and requested Committee approval to undertake more formal consultation with a range of stakeholders. The borough has two Alternative Provisions: one at Limes College, supporting pupils who have been excluded from school and those at risk of exclusion; and another at the Sutton Tuition and Reintegration Service (STARS) supporting pupils who cannot attend mainstream schools for medical reasons.

 

The Executive Head of Education and Early Intervention reiterated that this report was concerned with the merger of the management and leadership of these provisions and was not proposing a merger of sites. The Committee agreed to alter the recommendation 2.2 to include this point.

 

The Executive Head of Education and Early Intervention also stated that it was unlikely any money would be saved by the merge but would curtail costs within the current DSG provisions.

 

RESOLVED

 

To commence consultation with relevant stakeholders on a proposal to merge the Alternative Education Provisions at Limes College and at Sutton Tuition and Reintegration Service.

 

 

Councillor Jane Pascoe abstained from the vote.

77.

Youth and Adolescent Services Review - Consultation Feedback pdf icon PDF 311 KB

This reports presents the outcomes from the consultation and sets out a proposal for the future delivery of Youth and Adolescent Services in Sutton.

Additional documents:

Minutes:

The Chair accepted two petitions from Ethan Smith, Youth Parliament, and after giving a precis of their content gave an undertaking that the petitions would be passed to officers to include with the others received as part of the consultation and to provide a response back to Ethan Smith.  The petitions were:

 

·         Save Sutton Youth Centre – 31 signatures, and

·         Save Duke of Edinburgh Award – 24 signatures.

 

The Committee considered the outcomes of the consultation and the proposal for the future delivery of Youth and Adolescent Services in Sutton.

 

This Committee discussed the future delivery of the following services that sit within the Integrated Services for Young People (ISYP):

 

·         The Youth Offer

·         Youth Engagement – including Youth Parliament

·         Targeted Youth Support – comprising NEET and Raising Participation Age work

·         Duke of Edinburgh’s Award – management and administration of the Sutton Open Award Scheme (SOAS) and license holder for the borough.

 

In response to Member questions the Executive Head of Education and Early Intervention reported that:

 

·         There would be a risk of restructure and redundancies

·         It was important to ensure that 100% of targeted users were receiving a service

·         It was proposed that the new service would be on a payment by results basis

·         One single license arrangement for the Duke of Edinburgh Awards would be looked at

·         The detailed Business Case would need to be considered before looking at delivery of services.

 

The Chair also noted that young people can participate in the Duke of Edinburgh Awards through the Scouts, and that she has been advised that there is capacity for more young people to join their organisations in Sutton. 

 

RESOLVED

 

1.    To cease delivering universal (open access) services from June 2016 (noting that some delivery will continue beyond this to fulfil existing service commitments / facilitate transition) as set out in Section 6 of the report.

 

2.    To endorse the proposed service offer set out in Section 6 of the report, specifically for the Youth Service to deliver:

 

a)    The services / oversight needed to fulfil the Council’s statutory duties and mitigate the impact of resolution 1 by:

·         Actions to promote youth provision and guide young people to youth provision available in the borough

·         Actions to encourage other services and partners to develop opportunities for young people to share their views and shape service provision

·         Actions to support the Duke of Edinburgh’s scheme’s, continued use by schools and other organisations.

 

b)     Targeted support on a payment by results basis for vulnerable groups as follows:

·         Prevention work with pupils at risk of exclusion – both those pupils requiring additional support in the transition between primary and secondary school; and those older pupils identified as being at risk of exclusion

·         Supporting adolescents as part of a wider family intervention – for instance a youth worker working with an adolescent in a family that is being supported by the council’s Families Matter (family support work) team/support to foster carers with responsibility for teenagers and adolescents with complex needs

·         Supporting young  ...  view the full minutes text for item 77.

78.

Children's Centre Review - Proposed Delivery Model pdf icon PDF 175 KB

This report includes feedback from the latest consultation and sets out proposals for future delivery model to be agreed.

Additional documents:

Minutes:

Further to the June Children, Family and Education Committee when the Committee approved a second public consultation on a proposal to move to a new delivery model with six hubs and four access points.   A summary of the proposed structure can be found in Appendix B to the report.  The Committee considered the results of those consultations on the proposals.

 

Several Members gave thanks to officers for the open and transparent review and the good consultation.

 

Andrew Theobald had been given a dispensation to remain in the meeting whilst the officer presented his report. He left the meeting at 9.48pm whilst debate and voting took place.

 

RESOLVED

 

1.    To adopt a new model for Children’s Centre delivery with 6 Hubs and 4 Access Points plus 1 Child Development Centre as set out in section 5 and Appendix C, within the current delivery budget of £901,000 (assuming contributions of £250,000 from co-locating service delivery partners) to produce a service saving of £727,000.  The new delivery model would be implemented by 1 September 2016.

 

2.    To close three centres, Green Oak – Cheam, High View and The Grange at the end of the financial year 2015/16.

 

3.    To progress proposals to implement an online booking system, whilst retaining the option to turn up on the day (costs to be confirmed, however using existing web site functionality wherever possible).

 

4.    To progress charging proposals of £2.50 per family per session (rather than per child as previously stated).

 

5.    The Committee wished to record its thanks to officers for all the work put into this and for working very hard to find ways of keeping more centres open.

 

Record of Vote:

 

Resolutions 1 and 2

For: Councillors Mathys, Hookway, Burstow, Morton, Broadbent, Javelot, Hunt and Ali

Against: Councillors Garratt and Pascoe

 

Resolutions 3 and 4

For: Unanimous

79.

any urgent items brought forward at the direction of the chair

Minutes:

There were no urgent items.

80.

date of next meeting

The next meeting of the Children, Family and Education Committee will be held on 16 June 2016.

Minutes:

The next Children, Family and Education Committee would be held on 16 June 2016.