Agenda and minutes

Children, Family and Education Committee
Thursday, 29th September, 2016 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton, SM1 1EA

Contact: Amy Dumitrescu, Senior Business Support Officer (Democratic Services). Tel 020 8770 5833 Email 

No. Item


Welcome and introductions


Vice-chair Councillor Arthur Hookway chaired the meeting, and Councillors, Officers, the Youth MP and Deputy Youth MP introduced themselves.


Apologies for absence and notification of substitutes


Apologies were received from Councillor Wendy Mathys, Councillor Marian Radford, Father Darren Miller and Andrew Theobald. Councillor Richard Broadbent attended as substitute for Councillor Wendy Mathys.



Apologies for lateness were received from Councillor Ali Mirhashem.


Minutes of previous meeting pdf icon PDF 157 KB

To approve as a correct record the minutes of the last meeting held on 16 June 2016.


The minutes of the meeting held on 16 June 2016 were approved as a correct record, and signed by the chair, subject to the following amendment:


-       Item 10 – “Curriculum” to be amended to “RE Syllabus”


Declarations of interests


6. Pupil Place Planning Update.

Councillor Jane Pascoe, Non Pecuniary, in that she is Chair of Governors at Stanley Park High School and on the Limes College Management Committee.


6. Pupil Place Planning Update

Councillor Mary Burstow was absent for this item, as she is a Member of the Planning Committee.




Update from Youth MP and Deputy Youth MP


Iman Samad, Youth MP introduced herself to the Committee and outlined the pledges she had made, which were:


?         Mental Health Services

?         Work Experience

?         Improving Leisure Activities


Iman would be raising awareness of these issues in schools and explained to the Committee that she and the Deputy Youth MP were currently taking part in the Youth Referendum, where the top 5 issues would be debated by the Youth Parliament in the House of Commons.


Harry Hamilton, Deputy Youth MP introduced himself to the Committee and outlined the pledge he had made which was Life Skills, particularly in relation to Money Management. The Deputy Youth MP informed the Committee that when he had surveyed young people, they had raised money management as their main issue. The Deputy Youth MP also raised the issues that had been caused by the Council’s decision to cut funding to youth services.


Both the Youth and Deputy Youth MPs advised the Committee that they wished to get more Councillors in schools and to reintroduce the programme for Councillors to attend schools to speak to young people and answer questions.


Members were invited to ask questions of the Youth and Deputy Youth MP.


The Deputy Youth MP clarified in response to questions that the money management related to credit and debit cards as well as banking and taxes, and whilst members thought this would be something covered within PSHE in Schools, the Deputy Youth MP and Youth MP informed the Committee that this was not the case.


Councillor Richard Broadbent asked how many youth MPs there were and when the debate would be. The Youth MP informed the Committee that there were approximately 300-400, though not every constituency had one. They would debate the issues and decide on the national campaign for the year. The debate would be shown on BBC Parliament.


Councillor Jane Pascoe asked what the impacts had been of funding cuts, and which non-cost options were available to the Council to assist young people.


The Youth MP explained that they used to meet at the Quad and had youth workers attending, however they now met at the Volunteer Centre, which they were unsure how long this would continue for. They advised that they did not have as much assistance as before and that the youth workers were no longer there.


The Executive Head of Education and Early Intervention advised that the Local Authority had been in contact with youth agencies, and was looking at options for how to accommodate those who wished to use the youth centre assets.


Councillor Miguel Javelot advised that difficult decisions had been taken, and as chair of Cheam North Worcester Park Committee, Councillor Javelot had invited the Youth MP and Deputy Youth MP to site on the Committee to ensure young people had a voice in that area, and ideas for young people were discussed with them.


The chair thanked the Youth MP and Deputy Youth MP for their excellent contribution and looked forward to working with them for the  ...  view the full minutes text for item 15.


Pupil Place Planning Update pdf icon PDF 346 KB

This report provides an update on the proposed expansion of Westbourne Primary School and requests capital funding to deliver the project. It also provides an update on developments in preparation for a proposed new secondary school on the Sutton Hospital site.


Additional documents:


Kieran Holliday, Head of Pupil Based Commissioning introduced the report and advised the Committee that Westbourne Primary required expansion as extra places were needed. The feasibility and consultation exercises were complete, and the scope for the project had been agreed. The estimated cost was £2.5m with the Committee asked to agree £2.4m (£100k having already been authorised in a previous Committee meeting for feasibility work).


Councillor Mary Burstow left the room for this item.


The Head of Pupil Based Commissioning advised the Committee that the DFE had recently made a decision and approved Harris Federation to provide the new school at the former Sutton Hospital site. Harris currently had 41 schools and 75% are rated either good or outstanding. The Head of Pupil Based Commissioning advised that he had written to the other bidders and thanked them for their work on their bids. There had recently been a final consultation meeting on 15 September 2016. A contractor had now been appointed and the Local Authority were working closely with them. Estimated costs were provided in the report but it was noted that there had been an increase from £38.2m to £40.7 and it was advised this was mainly due to design changes.


Work was now continuing on preparing the planning application and submitting the business case to the EFA.


Westbourne Primary


Members discussed the process, funding and liability, as well as confirming that the current temporary classrooms on site that were funded by the Local Authority, remained a council



Secondary School


Members discussed specifics within the costings, and the links with the London Cancer Hub. The Head of Pupil Based Commissioning advised that they would be working with the contractor to ensure that local apprenticeships were provided where possible. It was also answered that the admissions arrangements for the school had not yet been set, but that there were plans within the design to allow for sufficient space for those with speech and language needs.


Councillor Arthur Hookway thanked officers for their excellent work.




That the Children, Family and Education Committee:


1.    Approved further capital funding of up to £2.4m to deliver the proposed expansion of Westbourne Primary School.


2.    Noted the update on the development of the proposed secondary school on the former Sutton Hospital site.




Performance Challenge Session pdf icon PDF 256 KB

Sam Barker, Head of Commissioning Support, to present a report which sets out arrangements for Performance reporting to the Committee during 2016/17 and the latest performance against key Performance Indicators.


Additional documents:


Benjamin Bennett, Commissioning and Business Insight Manager, introduced the Covalent System (performance management data software) and outlined the indicators and how the system worked.


The Commissioning and Business Insight Manager outlined each indicator and shared comments from officers on the data, which members could also access.


Members discussed the targets set and the Executive Head of Education and Early Intervention advised that the targets needed to be both ambitious and realistic.


The Committee was advised that the Lead Member for Performance, Councillor Steve Cook would work with officers closely on this system. Councillor Cook advised that this was a detailed project and that he would look into it further before making any comment, but that he would report back at each Committee.


Several members advised they had not yet received a login, and the Commissioning and Business Insight Manager undertook to follow this up to ensure all members were sent access details for the system.


Richard Nash, Executive Head of Children's Social Care and Safeguarding, presented the Social Care indicators to the Committee and explained the background to them.


Members asked questions in regards to how targets were set, trends, and the national statistical neighbours that Sutton was being compared to within the system.


Councillor Arthur Hookway thanked officers for their excellent work.




That the Children, Family and Education Committee:


1.   Agreed the indicators (as set out in section 4.4) which will be reported to committee on a regular basis, and could be adjusted with the agreement of the Lead Member for Performance.



References from other committees. bodies and outside organisations


There were no references.


Exclusion of press and public

The following motion should be moved, seconded and approved if the committee wishes to exclude the press and public to deal with reports revealing exempt information:


“That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972.”



Any urgent items brought forward at the direction of the chair


There was no urgent business.


Date of next meeting

The next meeting will be held on 15 December 2016 at 7:30pm in the Civic Offices.


The next meeting will be held on 15 December 2016 at 7:30pm in the Civic Offices.