Agenda and minutes

Children, Family and Education Committee
Thursday, 15th December, 2016 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Committee Services. Tel 020 8770 4990 Email  commiteeservices@sutton.gov.uk 

Items
No. Item

22.

Welcome and Introductions

Minutes:

The Chair, Councillor Wendy Mathys, welcomed all those there present.

23.

Apologies for Absence and Notification of Substitutes

Minutes:

Apologies for absence were received from Councillors Nali Patel, Ali Mirhashem and Miguel Javelot. Councillors Richard Broadbent and Edward Joyce attended as substitutes.

 

24.

Minutes of Previous Meeting pdf icon PDF 140 KB

Minutes:

RESOLVED: That the minutes of the meeting held on 16 June 2016 be approved as an accurate record, and signed by the chair, subject to a minor amendment correcting the list of Committee Members.

 

The Chair invited Harry Hamilton to update the committee about the work of the Youth Parliament.  Mr Hamilton provided an update on his life skills pledge, elections to the local youth parliament and difficulties incurred for potential new candidates to the UK Youth Parliament as it can no longer be funded by the council. Councillor Pascoe suggested that Local Committees may be able make a contribution.

 

25.

Declarations of Interests

Minutes:

Item 6. Proposal on the Merger of Limes College and Sutton Tuition and Reintegration Service

 

Councillor Jane Pascoe, Non Pecuniary, as she is a member of the Limes Management Board.

 

Edward Joyce, Non Pecuniary, as he is a Teacher at Cheam High School.

 

Father Darren Miller, Non Pecuniary, as he is Chair of governors at St Dunstans Cheam CofE.

 

Andrew Theobald, Non Pecuniary, as he is a  governor on the local governing body of Tweedale primary school and Chairs  the  Forum of Sutton Governors

26.

Pupil Place Planning pdf icon PDF 218 KB

This report provides an update on latest projections for school places, requests approval of the statutory notice to expand Hackbridge Primary school and reports on the preparation for a proposed new secondary school on the Sutton Hospital site. It also seeks authorisation to incur expenditure up to £1.3m for the capital maintenance programme 2017-18.

 

Additional documents:

Minutes:

Kieran Holliday, Head of Pupil Based Commissioning presented the report.

 

The Chair enquired as to the new foundation trust to be formed by a number of primary schools. The Head of Pupil Based Commissioning explained that a group of 9 primary schools have developed a proposal to convert to a cooperative trust, adding that there will be implications on ownership of land and property but as maintained schools they will remain part of the Council’s maintenance programme.   In respect of title transfer and responsibility for maintenance, Sarah Willis, Legal Services, explained that the statutory provisions for foundation schools provide for freehold transfer but there are legal protections for the land.

 

 

Members asked about the new Belmont school, and referring to the report, sought clarification on use of the temporary accommodation at Cumbrian House including some concerns about waterborne disease, EFA payments,  planning permission and the wider use of the Cancer Hub site. In response, the Head of Pupil Based Commissioning explained that there are a number of organisations interested in moving into the London Cancer Hub site. In respect of waterborne disease, it was explained that full surveys on the building are being organised. He added that the EFA would normally pay for the temporary accommodation but he could not say unequivocally and elaborated upon the basis of negotiation.

 

Members also discussed SEN provision at the proposed new secondary school on the Sutton Hospital site, title transfer and responsibility for maintenance. The Head of Pupil Based Commissioning explained that as they had progressed through the project they felt the SEN proposal should not proceed.

 

The Deputy Youth MP sought clarification on transport. The Head of Pupil Based Commissioning explained that the Council has carried out a transport assessment and that TfL will assess the implications of the proposal.

 

Finally, the Chair requested an update on the funding formula from the Schools Forum. The Head of Pupil Based Commissioning responded that there were proposals to reduce funding and that changes would be presented to the Strategy and Resources Committee on 16 January.Mr Theobald commented that when Strategy & Resources Committee looks at the funding formula, although it  recommends a small reduction from the council this year, and whilst a cut is not welcomed, it should be looked at in the context that school budgets have previously been increased overall.

 

The Chair thanked Mr Theobald and noted this but also said the committee would not be discussing the Funding Formula in detail at this meeting

 

 

RESOLVED: That:

 

·         The latest projections for school places in the Borough be noted.

·         The proposals set out in the statutory notice to expand Hackbridge Primary School, as set out in Appendix A, be approved.

·         The update provided on the delivery of a new secondary free school in the Borough be noted.

·         Expenditure of up to £1.2m for the capital maintenance programme 2017-18 be authorised.

 

27.

Proposal on the Merger of Limes College and Sutton Tuition and Reintegration Service pdf icon PDF 137 KB

In February 2016, the Children, Education and Families committee considered the initial responses from schools to consultation on a proposal to merge two Alternative Education Provisions. In that meeting the Committee determined to commence consultation on the proposal to merge the alternative provision at the Limes College and Sutton Tuition and Reintegration service.

 

Additional documents:

Minutes:

At the start of the item, Councillor Pascoe moved to public gallery due to her declared interest. Kieran Holliday, Head of Pupil Based Commissioning presented the report.

 

The Chair thanked the Head of Pupil Based Commissioning and Officers for their work on the report.

 

Councillor Pascoe addressed the Committee on the subjects of her declared interest, the possibility to recommend a management structure and the means of consultation.

 

The Chair informed the Committee that apologies had been received from Catherine Baird, Headteacher of Sutton Tuition and Reintegration Service, and an e-mail had been distributed on her behalf to Members. 

 

Emma Bradshaw, Head Teacher of Limes College, addressed the Committee. The principal issues raised related to a prolonged process, the welfare of the children, means of cooperation and collaboration, a shared expertise, benefits to SEN and safeguarding and the expertise provided by Pupil Referral Units.

 

Councillor Ramsey specifically sought clarification on the members of the inclusion and review board that had made the recommendation. The Strategic Director, People Directorate, agreed to confirm this information.

 

Members enquired as to how they could guarantee equal input from the two bodies and whether there were draft terms of reference to take forward. Sarah Willis, Legal Services, clarified that it would be for the local authority to appoint a joint management committee, drawn from the existing committees but not necessarily all members from each.

 

Father Darren Miller, Church Representative, asked whether there would be co-location, whether pupils would see a change, and whether there are any working examples of such a merger elsewhere. The Head Teacher of Limes College responded that this is a common merger and a number of local authorities had done the same, citing the London Borough of Merton. It was stated that the intention is to retain both sites.

 

Members asked whether the Child and Adolescent Mental Health Service (CAMHS) were consulted to which the Head of Pupil Based Commissioning responded that he would confirm post-meeting.

 

Nadia Wood, of the STARS management committee, explained that from their perspective at STARS, there has been no clear costs analysis about the long term, that they would like to look at other options, and that they would prefer the suggestion that they have autonomy to look at the way forward.

 

Father Darren Miller, Church Representative, sought clarification as to whether efficiencies could happen under the existing structures instead. The Head of Pupil Based Commissioning explained that some sharing of resources might be possible but the point of the merger was to share staffing and non-staffing resources which would be harder to do without the formal merger of the management of the structures.

 

Members agreed that it would be difficult to approve the report recommendations following the Committee’s discussion and that a cost-analysis would be beneficial.

 

The Chair suggested a 3 month deferral for the two schools to work together. The Strategic Director, People Directorate, proposed a timeframe of 3 - 6 months for a response back to Committee either in March or June.

 

Mr  ...  view the full minutes text for item 27.

28.

Commissioning Looked After Children’s Placements pdf icon PDF 144 KB

This report sets out the recommended options for the commissioning of fostering, residential and semi-independent placements from the private, voluntary and independent market. The recommendations have been developed as a result of a review of the current commissioning arrangements and research, identification of best practice and analysis of options going forwards.   

 

Minutes:

Richard Nash, Executive Head of Children’s Social Care and Safeguarding, presented the report.

 

Following the presentation, Members sought clarification on the meaning of a framework agreement on paragraph 6.2 of the report. The Head of Commissioning explained that a framework comprises an approved list of providers. With regards to paragraph 6.2, he could not confirm the exact figures but expected to see savings. Richard Nash, Executive Head of Children’s Social Care and Safeguarding, added that there is unlikely to be an impact on the cost of secure places.

 

It was clarified that recommendations 2.2, 2.4 and 2.6 of the report would be in consultation with the lead member.

 

RESOLVED: that

 

·         The development of a framework agreement with independent fostering agencies (IFAs) be approved.

·         The decision of awarding appointments to and contracts from the framework be delegated to the Strategic Director of People in consultation with the lead member.

·         The Strategic Director of People be authorised to enter into an agreement with other South London authorities to develop a collaborative purchasing arrangement for residential placements.

·         The award of contracts from this agreement be delegated to the Strategic Director of People in consultation with the lead member.

·         The development of a framework agreement for semi-independent placements be approved.

·         The decision of awarding appointments to and contracts from the framework be delegated to the Strategic Director of People in consultation with the lead member.

 

29.

Edge of Care Social Impact Bond pdf icon PDF 120 KB

The London Borough of Sutton has been working with the Greater London Authority (GLA) since 2014, and LB Merton, LB Bexley, LB Newham, LB Tower Hamlets and LB Hillingdon to develop a social investment funded project that supports the council to reduce the number of young people that become looked after.  The project will provide evidenced based interventions to work with young people and their families to prevent them from entering the care system and adding to the financial pressure that the council has in this area.

Minutes:

Richard Nash, Executive Head of Children’s Social Care and Safeguarding, presented the report.

 

Members sought clarification on the work of the targeted youth service. The Executive Head of Children’s Social Care and Safeguarding responded that they would work alongside this service. He added that the report outlines a different kind of therapy and that the targeted youth service is not therapy support.

 

Members sought clarification as to how the project would work, how it would be scrutinised and whether the boroughs would all go to tender together. The Head of Commissioning explained that this would be a more intensive programme and that the young person will be tracked, with the Council making a payment for every seven days the child is kept out of care. With regards to scrutiny, the Head of Commissioning explained that they can provide update reports to the Children’s Trust Board. The Strategic Director, People Directorate, added that the best way to scrutinise is whether or not it results in a reduction in the number of children having  to be taken  into care.

 

It was clarified that recommendation 2.2 of the report would be in consultation with the lead member.

 

RESOLVED: that

 

·         The Strategic Director of People be authorised to negotiate terms of a partnership agreement with the 5 other London Boroughs (Merton, Bexley, Newham, Tower Hamlets and Hillingdon) to procure a Provider to deliver the social investment and interventions and authority be delegated to the Strategic Director - People to enter into a partnership agreement.

·         Authority be delegated to the Strategic Director of People Directorate to award a contract for 6 years to the Provider with total expenditure of approx £1.1m (excluding Big Lottery Contribution) in consultation with the lead member.

30.

Any urgent items brought forward at the direction of the chair

Minutes:

There was no urgent business.

31.

Date of next meeting

The next meeting will be held on 23 March 2017 at 7:30pm in the Civic Offices.

Minutes:

The next meeting will be held on 23 March 2017 at 7:30pm in the Civic Offices.

 

 

The meeting ended at 21.48.