Agenda and minutes

Children, Family and Education Committee
Thursday, 23rd March, 2017 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Committee Services. Tel 020 8770 4990 Email  commiteeservices@sutton.gov.uk 

Items
No. Item

32.

Welcome and introductions

Minutes:

The Chair, Councillor Wendy Mathys, welcomed all those present.  One minute’s silence was held to remember those killed in the terror attack earlier in the week.

 

33.

Apologies for absence and notification of substitutes

Minutes:

Apologies for absence were received from Councillor Holly Ramsay and Father Darren Miller. Councillor Mary Burstow sent apologies for lateness but in the event was unable to attend.

34.

Declarations of interests

Minutes:

Joint report from the Management Committees of Sutton Teaching and Re-integration Service (STARS) and Limes College


Councillor Jane Pascoe, Non Pecuniary, as she is a member of the Limes Management Board.  

 

Andrew Theobald, Non Pecuniary, as he is a governor of the local governing body of Tweedale Primary School part of Greenshaw Learning Trust and Chairs the Forum of Sutton Governors.

 

35.

Minutes of previous meeting pdf icon PDF 234 KB

Minutes:

RESOLVED: That the minutes of the meeting held on 15 December 2016 be approved as an accurate record, and signed by the chair, subject to subject to a minor amendment correcting the spelling of the name of Mr Theobald.

 

36.

Ofsted Report 2016 pdf icon PDF 85 KB

To discuss the recommendations arising from the recent Ofsted Inspection

Additional documents:

Minutes:

Richard Nash, Executive Head of Children’s Safeguarding, presented the report summarising the inspection of children’s services by OFSTED. The Chair was pleased to note the considerable improvement while Councillors expressed thanks to Officers and congratulated them on the outcome of the report.

 

In respect of areas for improvement, Councillors asked what plans were in place to tackle areas highlighted for improvement, in particular for care leavers. The Head of Children’s Safeguarding advised that there is an action plan which is time bound that has already been started to address such areas. Officers plan to report back to committee with updates on the progress of the plan while details of plans will also be presented to the Corporate Parent Forum.

 

Finally, the committee were updated that an inspection of the Sutton Out of School provision for children aged between 4 and 12 years old has taken place.  The result of this inspection was good with outstanding features.  Councillors expressed their thanks to Officers and congratulated them on the outcome of this inspection report.


RESOLVED: That

 

1.  The findings of the inspection be noted, both overall, and in relation to the specific headings of children who need help and protection, children looked after and achieving permanence, adoption, experience and progress of care leavers, leadership, management and governance and the effectiveness of the Local Safeguarding Children Board.

2. The overall judgement of Children’s services be noted as good.

37.

Pupil Place Planning Update pdf icon PDF 198 KB

This report provides and update on applications for Primary and Secondary School provision in the 2017 planning round, and summarises changes to school admission arrangements for 2017/18.

Additional documents:

Minutes:

Kieran Holliday, Head of Pupil Based Commissioning, presented the report, which gave an update on applications for Primary and Secondary School provisions in the 2017 planning round. It is believed that there will be sufficient places in primary schools this year.  National offer day is 15 April 2017. Currently there are 120 unplaced children and 150 vacant spaces. In respect of secondary places, all schools are oversubscribed. Currently there are 30 unplaced pupils and a small number of vacancies plus the ability to offer available Merton school places.


Councillors asked when the Hackbridge annex will open to which the Head of Pupil Based Commissioning confirmed this would be September 2018. Discussions also focused on Transport for London (TFL) covering costs for additional transport capacity for the new secondary school in Belmont. Members of the committee further queried if there are plans for increased east west routes to Belmont given that the proposed bus route enhancements are predominantly North / South.

 

Councillors offered congratulations in respect of the confirmation of the level of funding from the EFA (Education Funding Agency) now agreed, enquiring also how much EFA are willing to contribute to temporary accommodation costs.  The Head of Pupil Based Commissioning confirmed this would be between £350k and £400K. He further confirmed that this sum is not believed to be sufficient, and that the Council believe the best option is to refurbish Cumbrian House, costs for which are under current review. Councillor Jane Pascoe queried the potential use of passivhaus method of construction, due to the higher building costs. It was confirmed that whilst building costs may be higher, the benefits were outlined as reducing running costs as well as carbon neutral (or as close to) buildings in line with the Council’s ‘One Planet Sutton green’ aspirations.

 

In respect of recommendation 1, namely the recommendation that future amendments to the admissions code would not automatically need to come to committee in future

Mr Theobald, asked that details of changes be shared with the committee once agreed. The Chair, Councillor Wendy Mathys confirmed and requested that significant changes should come back to committee anyway for review. The Chair moved an amendment to recommendation 1 which was seconded by Councillor Marian Radford and agreed as follows:

 

RESOLVED: That

 

1 Authority to make any future changes to school admission arrangements be delegated to the Strategic Director for People, in consultation with the Chair of the Children, Families and Education Committee, which will be advised to the Committee. If anything is determined as ‘unusual’ regarding an admissions change, it would return to committee with a report for consideration before approval.

 

2. The new capital project expenditure of up to £10.393m for Hackbridge and £1.3m for the Junior phase of expansion of Cheam Park Farm Primary Academy be approved and authority be delegated to the Strategic Director - Resources, in consultation with the Strategic Director for People, to award any associated contracts.

 

3. The new capital scheme expenditure of up to £688,306 to progress projects at  ...  view the full minutes text for item 37.

38.

Joint report from the Management Committees of Sutton Teaching and Re-integration Service (STARS) and Limes College pdf icon PDF 113 KB

Update on the establishment of a joint working party for Limes College and Sutton Tuition & Reintegration Service (STARS)

Minutes:

Kieran Holliday, Head of Pupil Based Commissioning, presented the report, providing an update on the establishment of a joint working party for Limes College and Sutton Tuition & Reintegration Service (STARS).

 

At the start of this item, the committee were advised of a correction to the report. This was with reference to paragraph 1.6 which said “It was reiterated that co-location has never been part of any proposals”. The Head of Pupil Based Commissioning had since been alerted to the original inclusion review in 2015 which had made a reference to explore co-location and any benefits. Councillors confirmed that this was subsequently discussed and dismissed. Mr Theobald made clear for the minutes that co-location is not part of the proposals and it was not the policy of this committee for co-location to take place.


Councillor Jane Pascoe did not take part in this discussion due to earlier Non Pecuniary disclosure of interest.

 

The Head of Pupil Based Commissioning, confirmed that the two management teams were aware that they are expected to have a way forward agreed in time for the June meeting.


RESOLVED:
That


1. The update be noted as resolved under minute 27 of the Children Family and Education committee meeting, 15 December 2016.

 

39.

Amy Johnson Day Nursery pdf icon PDF 101 KB

The Report provides a Summary on the proposed closure to the Amy Johnson Nursery.

Additional documents:

Minutes:

Jackie McCarthy, Head of Service for Family Support, Care Planning and Early Intervention, presented the report, providing a summary on the proposed closure to the Amy Johnson Nursery.

 

Councillor discussion focused on whether any other out of hours early morning spaces were available from other local providers. The Head of Service for Family Support, Care Planning and Early Intervention confirmed this provision was available from many providers in the borough. She further confirmed that the family information service will make details available of alternative provision to parents and that vulnerable two year old cohort provision will still be provided. The committee were advised with regards to staff redundancies, those working with vulnerable two year olds would continue to work for the children’s centre and remaining staff would be made redundant. It was clarified that for children of the travelling community where a relationship had been built with Amy Johnson team there would be capacity in the Amy Johnson school nursery for them.

 

The ongoing use of the nursery building was under review by the asset management team.

 

RESOLVED: That

 

1. The closure of Amy Johnson Day Nursery be agreed

 

2. It be agreed for officers to meet with the parents and with school staff to inform them of the decision and the rationale for this.

 

3.It be endorsed that officers undertake due process with regard to the staff and support residents as required to find alternative provision.

 

40.

Children's Service Performance Report pdf icon PDF 97 KB

This is a covering report to present performance data to committees, each committee will be presented with a score card report generated in ‘real time’ from the Council’s performance management system (Covalent).

 

Additional documents:

Minutes:

Ben Bennett, Data and Intelligence Manager, and Richard Nash, Executive Head of Children’s Safeguarding presented the report. The performance data from the Council’s performance management system (Covalent), was outlined.

 

The committee were advised that Councillor Steve Cook is the Children Family and Education Committee Champion of Covalent. The Councillor advised he will have 4 meetings throughout the year with the Data and Intelligence Manager to review KPIs. The first meeting had already taken place in February. Discussion took place on time frames of data availability within the report. It was confirmed that national comparison data from Department of Education regarding London Borough of Sutton’s (LBS) statistical neighbours, is usually over 12 months old and it is not possible to have this earlier. This is due to the data being validated before it is provided.  It was confirmed that data on Sutton is live or as up to date as the data reported from LBS systems.  Councillors questioned if all indicators should have a rag status due to their nature and it was confirmed that the rag status is a set system and the committee do not have the ability to amend that.

 

The Chair, Councillor Wendy Mathys, suggested that going forward  the role  of this committee  would be particularly   to review indicators that are amber or red


RESOLVED: That

 

1.  The performance dashboard relevant to this committee was considered and noted.

 

41.

Update from Youth Parliament

Verbal update will be provided from the Youth Parliament Representative, Harry Hamilton Deputy Youth MP.

Minutes:

Youth Parliament Representative Harry Hamilton (Deputy Youth MP), provided an update to the committee. He confirmed that budget cuts are having an impact on the work of the youth council, explaining that he was preparing a paper to share information and seek ideas on how to obtain additional funding for the Youth Parliament. Discussion then took place as to which groups may be able to assist the Youth Parliament.

42.

Any urgent items brought forward at the direction of the chair

Minutes:


There was no urgent Business.

 

43.

Date of next meeting

The next meeting of the Committee will be on 15 June 2017

Minutes:


The next meeting of the Committee will be on 15 June 2017