Agenda and minutes

Children, Family and Education Committee
Thursday, 28th September, 2017 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Sharon Major, Committee Services Officer  Tel.: 020 8770 4990, Email:

Link: Audio Recording

No. Item


Welcome and introductions


The Chair, Councillor Wendy Mathys, welcomed those present and gave her thanks to the Strategic Director of People, Tolis Vouyioukas, who had recently left the Council.


Apologies for absence and notification of substitutes


Apologies for absence were received from Councillors Jane Pascoe, Nali Patel, Ali Mirhashem and Miguel Javelot as well as Mr Andrew Theobald. Councillor Neil Garratt and Councillor Richard Broadbent attended as substitutes.



Declarations of interests


6. Pupil Place Planning Update.

Councillor Mary Burstow, Non Pecuniary, member of the planning committee.



Minutes of previous meeting pdf icon PDF 117 KB

To approve as a correct record the Minutes of the meeting held on 15 June 2017.


RESOLVED: That the minutes of the meeting held on 15 June 2017 be approved as an accurate record, and signed by the chair.


Update from Harry Hamilton Youth MP


Harry Hamilton, Deputy Youth MP, updated the committee on the activities of the Youth Parliament, advising that it will be renamed as Sutton Youth Council. Elections would be taking place on a ward basis and grant funding had been requested.



Pupil Place Planning Update pdf icon PDF 189 KB

This report presents an update on developments to build a new school at the former Sutton Hospital site and seeks authority to contract with Willmott Dixon to build the school.



Councillor Burstow declared that as a member of the planning committee she would not take part in the item and left the room.

Kieran Holliday, Head of Pupil Based Commissioning, presented the report and provided an update on developments to build a new school at the former Sutton Hospital site. Following the presentation, Members asked for clarification on the role of the Local Authority and it was confirmed that the responsibility was to ensure sufficient school places in the borough. In this case, the Education and Skills Funding Agency (ESFA) were providing a significant financial contribution under the Free Schools Programme.  


Councillor Richard Broadbent asked if the Local Authority would need to pay for additional provision in respect of primary school provision.  The Head of Pupil Based Commissioning advised that as existing primary schools have already been expanded, the next step would be to have an additional school.


Councillor Holly Ramsey asked if funding the secondary school would impact on any funding of a primary school. The Head of Pupil Based Commissioning responded that if the council was required to fully fund any additional school, this might present certain difficulties.


Referring to the school on the Sutton Hospital Site, Councillor Neil Garratt asked whether funding had been impacted by the planning permission process. The Head of Pupil Based Commissioning advised that while some costs had been incurred, there were other important factors to consider, such as LBS are  leading on the project which will be part of the Cancer Hub site development, that LBS were leading on the masterplanning of the LCH site (something that would have been difficult to coordinate with the EFSA) and that LBS retain ultimate responsibility to ensure sufficient school places and therefore have greater control over the discharge of this duty in what was a complicated project. Further discussion ensued as to the cost of of Passivhaus building standards.


Members also asked about the future of Cumbrian House after its first year of temporary use and if the Council would recoup refurbishment costs. The Head of Pupil Based Commissioning responded that from 2019, the building would be available to any organisations that were part of London Cancer Hub but could not confirm whether costs would be recouped. Members sought assurance that Cumbrian house would be ready which was given as far as he could at this stage  by the Head of Pupil Based Commissioning.


Finally, following a question from Councillor Neil Garratt on the subject of a further secondary school, the Head of Pupil Based Commissioning advised that this had been discussed at the July meeting of Strategy and Resources (S&R) committee.


The Chair requested that her thanks to the Head of Pupil Based Commissioning be noted on the record.



  1. The expenditure for the total project costs of £44.2m for the construction of Harris Academy in order for the Council to contract with Willmott Dixon to build the school be approved and the Strategic Director Resources in consultation with the Lead Member  ...  view the full minutes text for item 14.


Performance Update from Covalent pdf icon PDF 113 KB

This report outlines the indicators for Children’s Services performance reporting in 2017/18. The proposals build on the findings of a review of performance management based on the principles endorsed by Strategy and Resources Committee and sets out a streamlined and focused approach.


Additional documents:


Richard Nash, Acting Director for Children’s Services, and Ben Bennett, Data and Intelligence Manager, presented the report alongside a live Covalent update on key performance indicators.


Out of the 12 indicators shared in the report, 7 were green,1 amber and 4 red (as detailed in Appendix A).During the meeting the live indicators were discussed using the latest data to August


Examining the indicators in turn, Members made several enquiries and observations. Councillor Mary Burstow asked whether schools faced pressure to keep disruptive children in school, rather than exclude. The Head of Pupil Based Commissioning, Kieran Holliday, confirmed that the borough has very low exclusions rate compared to National average and Pupil Referral Units (PRUs) supported children at risk of permanent exclusion.


Officers guided Members through the definitions of each indicator in turn and advised what the KPI performance represented for the service.



  1. The Monthly performance data in appendix A and the update in the meeting be noted.


Councillor Arthur Hookway requested that the Committee’s thanks to the Assistant Director Children’s Social Care and Safeguarding and his team be noted and  of the work being achieved, particularly in light of resource cuts.



Any urgent items brought forward at the direction of the chair


There were no urgent items.


Date of next meeting

The next meeting of the Committee will be on 14 December 2017.


The next meeting will take place on Thursday 14 December 2017 at 7.30pm.