Agenda and minutes

Children, Family and Education Committee
Thursday, 4th January, 2018 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 IEA

Contact: Sharon Major, Committee Services Officer  Tel.: 020 8770 4990, Email:  commiteeservices@sutton.gov.uk

Link: Audio recording

Items
No. Item

18.

welcome and introductions

Minutes:

The Chair, Councillor Wendy Mathys, welcomed those present.

 

19.

apologies for absence and notification of substitutes

Minutes:

Apologies for absence were received from Councillors Nali Patel, Marian James (Councillor Richard Broadbent as substitute) and Holly Ramsey (Councillor Neil Garratt as substitute).

20.

declarations of interests

Minutes:

Declarations of Interests were received from: -

 

·         Item 7 - Councillor Mary Burstow declared a pecuniary interest as a member of the Planning Committee and as a Volunteer of Sutton Carers.

·         Item 7 - Councillor Jane Pascoe declared a non-pecuniary interest as a Chair of Governors at Stanley Park, Academies of Inspiration - Stanley Multi Academy Trust, Management Board of Governors for Limes College.

·         Item 7 - Andrew Theobald declared a non-pecuniary interest as the Chair of Forum of Sutton Governors and Vice Chair of Local Governing Board Tweedle Primary School.

·         Item 10 - Andrew Theobald declared a non-pecuniary interest as the Chair of Board of Trustees for Sutton Community Transport.

·         Item 7 - Harry Hamilton declared a non-pecuniary interest as a student at Overton Grange.

·         Item 9 - Councillor Neil Garratt declared a non-pecuniary interest by virtue of his son being currently assessed at one of the hospitals.

21.

minutes of previous meeting pdf icon PDF 94 KB

To approve as a correct record the Minutes of the meeting held on 28 September 2017.

 

Minutes:

RESOLVED THAT: the minutes of the meeting held on 28 September 2017 be approved as an accurate record, and signed by the Chair.

22.

Update from Youth MP - Harry Hamilton

Harry Hamilton, the Youth MP will provide an update on the Youth Parliament

Minutes:

Harry Hamilton, Deputy Youth MP, updated the committee on the activities of the Youth Parliament, advising that it was currently being run by the Sutton Voluntary Centre and they have a working Constitution in place with plans to expand back to the previous arrangements, and new people are joining again. However, they are still trying to access funding and grants.

 

The Chair informed the Committee about the decisions being taken at the meeting and what would be considered.

 

23.

Education Performance pdf icon PDF 231 KB

All results in this report relate to the academic year September 2016 to July 2017.  Results related to examinations undertaken in the summer of 2017.  All results are published and publically available from the Department for Education website.  These are First Statistical releases and therefore may not be the finalised results.

 

Minutes:

Richard Nash, Acting Director for Children’s Services presented the report relating to results of examinations undertaken in the summer of 2017 and informed the Committee of the excellent results and progress made by the students at Sutton schools.

 

Benjamin Bennett, Data and Intelligence Manager informed the Committee that the report highlights the activities of performance relating to the education services for the last 12 months.

 

Members enquired about the data relating to the performance of pupils attending Sutton schools and whether the data could be further split to show where the pupils lived in terms of in the borough or out of the borough. Questions were also asked relating to early years foundation stage and KS1 performance, average attainment and the future GCSE grading system, further breakdown of figures relating to Grammar and Secondary Schools, Ofsted reporting and schools performance, evidence of Free School meals data and pupils performance.

 

Officers responded to the questions and comments raised by members accordingly.

 

Richard Nash informed the Committee that the Ofsted inspections are public documents that can be accessed online as well.

 

Chair congratulated the schools for some of the best results in the country and hoped that the Council would be able to work more closely with the schools in the future.

 

RESOLVED THAT: the Children, Family and Education Committee noted the report and the educational outcomes achieved by schools in the Borough.

 

24.

Pupil Place Planning Update pdf icon PDF 209 KB

Officers have reported to the Children, Families and Education Committee on a regular basis on progress with respect to place planning issues in the Borough. This report provides an update in this regard.

 

Minutes:

Kieran Holliday, Head of Pupil Based Commissioning, presented the report and provided an update on the recommendations and for a decision to agree £700k for SEN provisions at Avenue Primary School.

 

Members enquired about the various school projects, including an update on the new secondary schools in Belmont, and at Rosehill, as well as the proposal for new  SEN provisions for Avenue Primary School.

 

Kieran Holliday responded to the members questions and concerns accordingly.

 

RESOLVED THAT: the Children, Family and Education Committee,

 

1.    Noted the initial admissions information received for Year 7 admissions in Sutton for September 2018.

 

2.    Noted the updates on the delivery of a new secondary school on the Former Sutton Hospital site.

 

3.    Noted the update on the delivery of a new secondary school on the former all weather pitch site at Rosehill.

 

4.    Noted the update on the proposal to locate a new Special Educational Needs school at Sheen Way.

 

5.    Noted the update on proposals to deliver a new two form entry primary school in the town centre area.

 

6.    Noted the update on the proposals for SEN provision at Avenue Primary and

 

7.    Agreed up to £700k expenditure from within current capital estimates in order for the project to be progressed in this New Year.

 

25.

Schools National Funding Formula pdf icon PDF 240 KB

The Government has announced that a National Funding Formula (NFF) for Schools will be introduced from April 2018. Whilst the Local Authority’s total Schools Block allocation will be calculated using the NFF, for the first 2 years the Local Authority will continue to distribute funding to schools through the ‘local formula’.

 

Sutton is an overall gainer from the NFF (but largely in line with inflation only) however whilst the total amount of money will increase from last year, a key decision that the Local Authority needs to make, in consultation with schools and Schools Forum, is how to manage the transition from a local formula which is in place now to a national funding formula which will be in place by 2020/21.The National Funding Formula is complex. This report attempts to summarise the key issues and the dialogue that has taken place with Sutton’s schools.

 

Additional documents:

Minutes:

Kieran Holliday Head of Pupil Based Commissioning presented the report relating to the Government’s announcement that a National Funding Formula for Schools would be introduced from April 2018 and on the outcomes of the School’s Forum held on 6 December 2017.

 

Members enquired about school’s budget and the Local Authority’s Dedicated School’s Grant allocation.

 

Kieran Holliday informed the Committee that there was a national funding formula for the school’s block, and also for the high needs block, early years provision and for special needs.

 

Richard Nash thanked Kieran Holliday and Sue Holmes for the tremendous amount of work that was done in relation to the national funding formula for schools

 

RESOLVED THAT: the Children, Family and Education Committee,

 

1.    Noted the responses to the consultation with schools on the preferred approach to the transition to a National Funding Formula.

 

2.    Noted the outcomes of the Schools Forum meeting on the 6 December 2017.

 

3.    Ratified the proposed local formula factors proposed by officers following discussions at Schools Forum on 6 December 2017.

 

26.

Sutton Special Education Needs Review (SEN) pdf icon PDF 183 KB

 

The Purpose of this Report is to inform the committee on the outcome of the Draft SEND Strategy consultation process.

 

Additional documents:

Minutes:

Adrian Williams, Interim Head of Education presented the report to inform the Committee on the responses received from the initial consultation on the draft SEND Strategy.

 

The Chair informed the Committee that she had given permission for 2 speakers to address the meeting on this item who represented the parents at the Hearing Impaired Unit at Overton Grange Academy and Rushey Meadow.

 

  • GianlucaVarni a parent of a child attending the Hearing Impaired Unit at Rushey Meadow addressed the meeting.
  • Amanda Cobb a sibling, parent and grandmother to a deaf brother, a profoundly deaf daughter and grand-daughter respectively currently attending the Hearing Impaired Unit at Rushey Meadow addressed the meeting.

 

Adrian Williams reminded the Committee that the detailed consultation process had not yet started and it was one of the recommendations within the report for approval at the meeting and drew the attention of the Committee to a grammatical error on page 75 of the report - “to cease Carew Special School”, should correctly read “to increase places at Carew Special School”

 

Members expressed concern relating to the significant overspend in 2016/17 and discussed in detail  school places for SEN children, the pupil premium policy, funding costs relating to EHCPs and the consultation process.

 

Adrian Williams welcomed the comments from members and advised the Committee accordingly in relation to the concerns and challenges raised.

 

Richard Nash informed the Committee that he understands the comments being made and some of the concerns raised about the SEND strategy proposals and made reference to the current position of the local authority and its finances.

 

The Chair informed the Committee that it is a working document and the beginning of a consultation process.

 

RESOLVED THAT: the Children, Family and Education Committee,

 

1.    Approved the draft SEND Strategy as set out in Appendix B.

 

2.    Agreed that officers prepare and formally consult on those proposals which require statutory consultation as detailed within the draft SEND strategy as set out in Appendix B.  The numbers in brackets refer to the page number in the draft SEND Strategy:

 

a)    The proposed closure of units for Hearing Impaired children at Rushey Meadow Academy and Overton Grange Academy.

b)    The proposed closure of the unit for KS1 children with moderate learning difficulties (MLD) at Amy Johnson Primary School.

c)    Subject to discussion with individual schools and academies, changes to the admission policies for special schools and units.

d)    Further discussion regarding the proposal to create a new post 18 facility at Sherwood Hills will be required before any formal bid is submitted the Education and Schools Funding Agency. This proposal will therefore be the subject of further work during 2018.

e)    Results of these further consultations with any proposed changes come back to a future meeting of the Committee.

 

Co-Opted Member, Andrew Theobald requested that his individual voting be recorded as follows – (1) abstained (2a) against, (2b) abstained and (2c), (2d) and (2e) for.

 

27.

SEN Transport pdf icon PDF 154 KB

The purpose of this report is to set out the recommendations of the Working Group on SEN Transport regarding the future provision of SEN transport in the Borough. Recommendations cover both the breadth of the provision offered, and the means and methods of provision.

Additional documents:

Minutes:

Adrian Williams, Interim Head of Education presented the report setting out the recommendations of the Working Group on SEN Transport regarding the future provision of SEN transport in the Borough.

 

Members raised general concerns regarding the forecast budget, asking what other local authorities do, and discussed the consultation process, extended travel training, children on the autistic spectrum being left on their own, especially with regard to the post 19 proposals and on the proposed dynamic purchasing system (DPS).

 

Adrian Williams responded to members concerns and informed the Committee that the consultation process will run over the next 3 or 4 weeks, the changes are to offer personal travelling budgets, change the commissioning framework and instead go out to the market on each individual route and seek a cheaper rate, increase the training and support to young people to travel independently from Year 9 onwards and options for changes to the entitlement to transport arrangements.

 

Richard Nash informed the Committee that the decisions that would not affect vulnerable children or put them at risk and would be done on a case by case basis. The views are that some young people could be travelling independently with some support.

 

The Chair informed the Committee that she and the Vice Chair have discussed these proposals with offices and requested that the decisions if approved be monitored and reviewed and come back to a future meeting of the Committee if deemed appropriate.

 

RESOLVED THAT: the Children Family and Education Committee,

 

1.    Approved actions as detailed in Appendix A, recommendations 1-2 and 4-10.

 

2.    Approved that officers consult on ceasing non-statutory provision for students in post-19 provision in cases where this is not considered necessary under the Education Act, as detailed in Appendix A, recommendation 3.

 

3.    The results of the consultation on the Post 19 provision is brought back to a future meeting of the Committee.

 

Co-Opted Member, Andrew Theobald requested that his individual abstentions be recorded as follows - (1), (2) and (3)

 

28.

Free Early education and childcare entitlement (30 hours) update pdf icon PDF 202 KB

This reports presents an update on the introduction of the Extended Free early education and childcare entitlement for working families, also known as ‘30 hours free childcare’. 

 

Minutes:

Kieran Holliday, Head of Pupil Based Commissioning presented the report on the introduction of the Extended Free early education and childcare entitlement for working families, also known as “30 hours free childcare”.

 

The Chair thanked Kieran Holliday and his team for the work and effort into trying to progress the new arrangements.

 

RESOLVED THAT: the Children, Family and Education Committee,

 

1.    Noted the progress that has been made in ensuring the Council has met the Government’s new duties to secure 30 hours free childcare for qualifying children.

 

2.    Noted the issues that arose during the implementation of the 30 hours free childcare, both locally and nationally including the need to support children with additional needs to ensure that they can access their entitlement.

 

3.    Noted the wider impact of the 30 hours free childcare on the delivery of the universal free entitlement for all 3 and 4 year olds and the free entitlement for disadvantaged 2 year olds.

 

29.

Update report from Cognus Ltd (previously SES Ltd) pdf icon PDF 945 KB

Minutes:

The Chair informed the Committee that Bob Harrison, Director of Cognus had to leave the meeting due to the time.

 

Members expressed disappointment that there had been insufficient time for this presentation as there was some urgency in receiving the information in this report.

 

Richard Nash, directed members to the presentation in the agenda and asked that any questions should be directed by email to Bob Harrison.

 

RESOLVED THAT: the Children, Family and Education Committee requested that the report be re-submitted to the next meeting and Bob Harrison be invited to attend and present the report.

 

30.

any urgent items brought forward at the direction of the chair

Minutes:

There were no urgent items.

31.

date of next meeting

The next meeting of the Committee will be on

Minutes:

The next meeting will take place on 14 March at 7.30pm.