Agenda and minutes

Environment and Neighbourhood Committee
Thursday, 15th September, 2016 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Amy Dumitrescu, Senior Business Support Officer. tel: 020 8770 5833 Email: 

No. Item


Welcome and introductions


Apologies for absence and notifications of substitutes


Apologies were received from Councillor Nighat Piracha; Councillor Joyce Melican attended as substitute.


Minutes of last meeting pdf icon PDF 145 KB

To agree the minutes of the meeting held on 27 June 2016 as a correct record.


Additional documents:


The minutes of the meeting held on 27 June 2016 were agreed and signed as an accurate record.


Declarations of interests


There were no declarations of interest.


Order of Items


The Chair, Councillor Jill Whitehead brought an urgent item to the Committee on Sutton Theatres Trust. Item 8 – Any urgent items, was therefore brought forward.


Any urgent items brought forward at the direction of the chair


Sutton Theatres Trust


Councillor Jill Whitehead, Chair of the Committee explained that following questions at Full Council on Sutton Theatres Trust, an emergency item had been brought to this committee for discussion. She explained that advice given was that the committee could not legally discuss matters surrounding the administration of the theatres, as this was currently in hand by an external organisation. Neither could the committee make any decisions constitutionally as there was no committee paper and this was not an agenda item known about in advance. The committee could, however, discuss possible ways forward and ask officers to look at ways matters could be progressed in the future. Members were asked to abide by the legal and constitutional advice during the discussion.


The Chair read out a statement on the Sutton Theatres Trust, that she had read out at Full Council. Members expressed their disappointment that Sutton Theatres Trust had failed, and the council now needed to look for ideas on how to best use the buildings, once the administration process was complete.


Questions were raised by the Opposition as to the due diligence of the procurement process, and the Executive Head of Wellbeing outlined the lengthy and detailed procurement process which had taken place over a period of six months. The process involved matters concerned with finance, property management, company management and artistic merit.


The Chair advised that any community groups or individuals who wished to put forward suggestions as to how best to use the venues, should contact the council.



Local Implementation for the 2017/2018 budget pdf icon PDF 256 KB

This report provides feedback on the views from the Local Area committees, who considered the report in the recent cycle of meetings, and includes the recommended list of schemes at appendix A.

Additional documents:


Ian Price, Team Leader Strategy and Commissioning, summarised the report on the proposed Local Implementation Plan funding bid for 2017/18 which would be submitted to Transport for London


The Team Leader, Strategy and Commissioning, advised that the recent engagement sessions with residents, and the feedback that had been received from them, had been really useful. There was still the option to look at funding from different sources, given the potential shortfall of approximately 30% in funding from TFL.


The Chair explained that until the London Mayor decided on his funding priorities going forward, the question of the future shape of LIP funding or the amount available to boroughs was still in doubt. However, all London boroughs had expressed support for the LIP scheme to the London Mayor, who had had his transport budget cut by the government.


A question was raised by the Chair of the council’s Diversity Forum as to whether disability groups had been consulted on individual projects, and the Team Leader Strategy and Commissioning confirmed this would be expected as part of consultation. But he was happy to receive details of any other specific disability groups that may not have been contacted to date.


Members referred to specific schemes that they felt were positive additions to the list including Foresters Drive, Beddington Lane and Waltham Road.


It was therefore


RESOLVED that the Environment and Neighbourhood Committee:


2.1     Noted the feedback from the Local Area Committees.


2.2     Approved the list of schemes at Appendix A for inclusion in the borough’s    submission to TfL for LIP funding for 2017/18. 

2.3      Agreed to delegate authority to the Strategic Director of Environment, Housing and Regeneration to approve additional schemes, should an increased allocation be received.



Planned Maintenance Report 2016/2017 pdf icon PDF 97 KB

The Council has a statutory duty under S41 of the Highways Act 1980 to maintain the highway in a safe condition for all users. This report sets out the planned maintenance for highways in the borough for the year 2016/2017.


Additional documents:


Mehmet Mazhar, Client Commissioning Highways & Transport Service, presented a report on Planned Maintenance for 2016/17, and he outlined how the list of roads were produced and prioritised.


Members asked for a decision tree for the process, and the prices for types of projects to be circulated to them for information, which officers agreed to provide.


It was therefore:


RESOLVED: that the Environment & Neighbourhood Committee:


2.1    Approved the capital expenditure for the 2016/17 financial year ‘Planned Highway and Pavement Maintenance Programme’ as outlined in the attached 2012-16 Capital Programme.



Parking Strategy pdf icon PDF 105 KB

The Parking Strategy and Policy (The Strategy) will set out how the Borough will assess, review and manage its parking infrastructure to support the aspirations of One Planet Sutton, The Local Plan, and emerging Sutton Town Centre Masterplan and the 2031 growth agenda.


Additional documents:



Mehmet Mazhar, Client Commissioning Highways & Transport Service, and Ian Price, Team Leader Strategy and Commissioning, gave a presentation on the Parking Strategy, outlining the background, the key points, and the delivery plan.


Warren Shadbolt, Executive Head of Safer and Stronger Communities, advised the Committee that legally the Council cannot generate a profit from parking, and that it can only cover its own costs.


Members identified that parking is a key issue for residents and asked that specific reference to the data from the Borough’s 2015 Residents Survey be included in the strategy.


Members debated whether permits for residents should extend to a total of 3 or 4 cars at each property. Members were mindful that young people now lived at home for longer, and therefore many families would have children living at home who had cars of their own, and limiting the number could cause issues for these families. The Executive Head of Safer and Stronger Communities advised that only 6 permits had been issued for properties with 4 or more cars at present. Further information was sought on the number of households which had 3 or 4 or more cars, and it was suggested that the Chair in liaison with the Director of EHR, should consider this.


Members raised the need for a meaningful consultation process, and the Team Leader Strategy and Commissioning advised that the delivery plan is still to be developed, but it would include consultation at every Local Committee, consultations of residents in areas affected and statutory consultation.


A question was raised in regards to whether disability had been taken into account, and the Executive Head of Safer and Stronger Communities advised that there were currently 6264 individual blue badges and 92 organisational blue badges issued in the borough. However, the borough was the sixth highest for successfully tackling levels of fraud of blue badges, so it was important to try and integrate all schemes whilst also maintaining the high levels of enforcement.


The Executive Head of Safer and Stronger communities noted that the current Parents Permits only extended to parents of nursery schools in Sutton Central ward, but these could be ended after the current children left the schools. Very few of these permits had been issued, and it was suggested that the Chair in liaison with Director of EHR should consider this.


Members agreed that the complex strategy would require several sections to be looked at in further detail in regard to the specific policies, and it was requested that the current London Plan guidance on parking levels be circulated to members for information.The Team Leader, Strategy and Commissioning agreed to circulate information on the London Plan.


Members suggested that the proposed five classes of permits based on DVLA emissions classes should be supported by an extra flat fee for each extra car at each property up to a maximum of three or four cars (number of maximum cars to be determined). It was suggested that the Chair in liaison with  ...  view the full minutes text for item 19.


Date of the next meeting

The next meeting will be held on 1 December 2016 at 7:30pm at the Civic Offices.


The next meeting will be held on 1 December 2016 at 7:30pm at the Civic Offices.