Agenda and minutes

Environment and Neighbourhood Committee
Thursday, 20th September, 2018 7.30 pm

Venue: Civic Offices - St Nicholas Way, Sutton, SM1 1EA. View directions

Contact: Gus Ackah, Committee Services Officer  Tel.: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Link: Audio recording

Items
No. Item

9.

Welcome and Introductions

Minutes:

The Chair, Councillor Manuel Abellan, welcomed those present to the meeting.

10.

Apologies for absence and notifications of substitutes

Minutes:

Apologies for absence were received from Councillor Steve Penneck for whom Councillor Annie Moral was substituting and Councillor Tony Shields with Councillor James McDermott-Hill attending as a substitute. Councillor Martina Allen was present as a substitute following the resignation of former Councillor Patrick Mcmanus.

11.

Minutes of the previous meeting pdf icon PDF 69 KB

To approve as a correct record the Minutes of the meeting held on 28 June 2018.

Minutes:

RESOLVED: The minutes of the meeting held on 28 June 2018 were agreed and signed by the Chair as a correct record.

12.

Declarations of interests

Minutes:

Pertaining to item 8 of the agenda, Councillor Jill Whitehead declared an interest as Chair of the Nonsuch Park Joint Management Committee Board.

13.

A Cultural Framework for Sutton pdf icon PDF 109 KB

This report seeks agreement to a Cultural Framework for Sutton, which is attached as Appendix A of this report.

Additional documents:

Minutes:

 

Madeline Barratt, Head of Libraries, Heritage and Arts, presented the report.

 

Members made enquiries on whether organisations and community groups were consulted in devising the cultural framework.

 

Jan Underhill, Assistant Director for Wellbeing informed members that it was particularly important in developing the framework that they engaged with the Greater London Authority (GLA), Arts Council England and the London Mayor’s Cultural team who were all very helpful in providing advice, especially on targeting engagement in communities with groups who have a keen interest in developing arts and culture. A series of five facilitated, open space events took place across the borough to facilitate engagement with all communities, with a particular emphasis on engaging with harder to reach groups and to reflect the growing diversity in the borough.

 

Members discussed how diversity with all groups is reflected in the cultural framework. The Assistant Director for Wellbeing commented that cultural activity includes a wide range of activities such as food, dance and music events (such as the Wallington Music Festival). By enabling and raising the profile of culture in the borough this will encourage different groups to participate and showcase a diverse offer.

 

The Head of Libraries, Heritage and Arts added that they utilised the presence of Sutton’s libraries, heritage houses and staff also routinely visit schools and early years settings. Moreover, following the opening of Whitehall, part of the project plan is to engage with businesses and local communities along Cheam High Street to embed and accentuate the cultural offer.

 

On devising a cultural strategy, the Chair acknowledged that the definition of culture could be considered to be quite vague and one of the challenges of the framework would be illustrating the nexus between science, arts, technology and enhancing the culture offer within the borough.

 

On securing additional, external funding for the cultural framework, the Assistant Director for Wellbeing noted the importance of forming a Cultural Investment Board to engender interest from local businesses, which would enhance the prospect of attracting key arts groups and artistic talent to Sutton.  This would help to highlight the cultural offer and make it more visible and accessible for people to be included. The Head of Libraries, Heritage and Arts acknowledged that the Cultural Investment Board could help to access funding from organisations such as the Heritage Lottery Fund, as the Council could show collaboration with several partners, which was a facet that funders appreciated.

 

RESOLVED: that

 

  1. A Cultural Framework for Sutton (shown in Appendix A) be agreed.

 

14.

Sutton Local Implementation Plan pdf icon PDF 107 KB

This report provides an overview of the process to be followed for the development and delivery of the borough’s next Local Implementation Plan (LIP).

Additional documents:

Minutes:

Ian Price, Team Leader Strategy and Commissioning, introduced the report for the development and delivery of the London Borough of Sutton’s next Local Implementation Plan (LIP).

 

Councillor Whitehead raised concerns on the length of the LIP period, in which several changes could occur during this period and opined that the following were excluded from the LIP:

 

  • The build-up of traffic caused by the school run
  • Health provision
  • Flooding strategy and impact on roads, travel and transport
  • Air quality and publicised effect on local school
  • TFL bus review for the borough (which does not take place until next year)
  • Commercial and domestic vehicle pollution
  • Crossrail 2

 

The Chair advised if Officers could follow up outside of committee to respond to the points raised by Councillor Whitehead. The Strategy and Commissioning Team Leader advised that the LIP document was a draft and would welcome the opportunity to revise elements. Warren Shadbolt, the Assistant Director for Safer and Stronger Communities added that at November’s committee meeting, the air quality action plan will be heard, which will be a pre consultation draft before public consultation.

 

Referring to point 2.18 of the LIP document, Councillor Green suggested that the Beddington Lane Tramlink stop was in the North-East part of the borough and commented that there was no citation of lorry usage, which is particularly prevalent in Beddington North as a high industrial area.

 

The Assistant Director for Safer and Stronger Communities explained that the reference to the Tramlink stop could be phrased better and agreed on the high lorry usage; however, there were limits statutorily on restricting lorry usage, but has opined a lorry ban unless delivering locally in Beddington Lane.

 

On the 2 November 2018 deadline for submission of the draft LIP falling prior to the next full Council meeting on 12 November 2018, Councillor Stoneman asked whether this meeting was the last opportunity to debate the plan. He further enquired when there would be more updated air quality statistics, as data provided is effective from 2013 before the incinerator was fully operational.

 

The Assistant Director for Safer and Stronger Communities advised that this was the last public opportunity for debate prior to submission. On air quality data, it was preferable to defer the question for the November committee meeting where the Air Quality Officer would be present to provide information. There was a plethora of data accessible online, however, for submission of the LIP, it was pertinent to cite these figures, as this was the GLA baseline year.

 

Citing the MTS Outcomes on page 73 of the Draft LIP, Councillor McDermott-Hill, enquired whether this was an inaccuracy, as the targets remained fixed from 2013-2041 and reiterated concerns on the proposed timetable of submission coming before any potential deliberation at November’s full Council meeting.

 

The Assistant Director for Safer and Stronger Communities, commented that Officers’ will come back to members after rechecking figures and consultation has been sought through the local committees, which are an effective way of identifying schemes, which were of  ...  view the full minutes text for item 14.

15.

Performance pdf icon PDF 106 KB

This report sets out how performance data relevant to the Environment and Neighbourhood Committee (E&N) is monitored and scrutinised using the Council’s performance management system (Pentana).

Minutes:

Scott Funnell, Head of Environment Strategy presented the report.

 

The Chair commented that by having a full item dedicated to performance at committee, would allow members to have an in depth deliberation on key performance indicators and to discern trends and seasonal patterns of certain indicators.

 

Members discussed what indicators would be able to be included, how data would be measured and reporting frequency.

 

The Head of Environment Strategy notified that it would be up to Members to co-design how information is received, indicators would have varying reporting frequency and Members would be able to review what performance indicators are selected at a special performance session in November 2018.

 

Pertaining to the fixed penalty notices for failure to remove dog faeces and depositing litter, Councillor McDermott-Hill enquired whether the council retains the fine and posited whether these were appropriate targets, as the Council should be deterring this.

 

The Assistant Director for Safer and Stronger Communities responded that in nearly all enforcement areas the Council cannot and do not set targets; however, the Council are compelled to act when pushed to do more enforcement.  An external contractor manages enforcement of these fixed penalties and clarification will be provided to the Member on whether the council retains any portion of the fines.

 

RESOLVED: that

 

  1. The performance dashboard be presented to members on a six monthly basis, in a performance session in advance of the E&N committee meeting and then findings reported to the next committee be supported.

 

  1. A review of the E&N Performance Indicators at the first performance session in November 2018 be noted.

 

 

16.

Permission to seek an injunction against persons unknown occupying and/or depositing waste on council owned land pdf icon PDF 107 KB

This report sets out the background and evidence for this injunction and seeks agreement for officers to return to court and seek a further three year injunction in November 2018.

Additional documents:

Minutes:

Matt Clubb, Assistant Director, Environment Commissioning introduced the report.

 

Councillor Clare asked a question on the role of the police in dealing with traveller encampment. The Assistant Director for Safer and Stronger Communities specified that Section 61/62 of the Criminal Justice and Public Order Act (1994) has been tempered by subsequent government guidance and they do encourage police to enforce the law when applicable through section 61/62.

 

Referring to the anticipated injunction procedure taking 24-48 hours, Councillor Stoneman enquired whether this would be applicable over the weekend due to the pattern of the encampments. The Assistant Director, Environment Commissioning acknowledged the pattern of the encampments and explained the reliance on high court bailiffs to enforce the injunction with the timeframe expected to be 24-48 working hours.

 

In regards to the total costs to the council of preventing the encampments, Councillor McDermott-Hill questioned whether there was a definitive figure of the costs from February 2018-August 2018 and if there were any concurrent costs.

 

The Assistant Director, Environment Commissioning provided members with particular context of actual spend and estimated spend in gaining the injunction. Citing point 6.1 of the report, costs in dealing with the encampments were approximately £36,000 and citing point 6.2, this referred to costs of gaining an injunction.

 

RESOLVED: that

 

  1. That Officers compile further evidence in support of a three year injunction, including adding any additional Council owned sites as may be identified prior to the application in November for the further injunction be agreed.

 

  1. That Officers work with legal counsel on behalf of the Council to seek a full three year injunction at court be agreed.

 

17.

Any urgent items brought forward at the direction of the chair

Minutes:

 

 

There were no urgent items.