Agenda and minutes

Environment and Neighbourhood Committee
Thursday, 7th March, 2019 7.30 pm

Venue: Civic Offices - St Nicholas Way, Sutton, SM1 1EA. View directions

Contact: Fiona Bywaters, Committee Services Team Leader  Tel.: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Media

Items
No. Item

31.

Welcome and introductions

Minutes:

The Chair, Councillor Manuel Abellan, welcomed those present and clarified that this was a meeting held in public, not a public meeting.

32.

Apologies for absence

Minutes:

There were no apologies for absence.

33.

Declarations of interest

Minutes:

There were no declarations of interest.

34.

Minutes of the previous meeting pdf icon PDF 86 KB

To approve as a correct record the minutes of the meeting held on 29 November 2018.

Minutes:

RESOLVED: that the minutes of the meeting held on 29 November 2018 be agreed as an accurate record.

35.

Order of Items

Minutes:

The Chair determined that the order of items on the agenda be amended, so that the urgent business be heard first.

36.

Any urgent business pdf icon PDF 151 KB

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

·         Petition in relation to the Parking Consultation

At the discretion of the Chair, the order of agenda items may be amended for urgent business to be heard first.

Minutes:

Petition in relation to the Parking Consultation

 

The Chair noted the reasons for urgency and lateness outlined in paragraph 7.2 of the report.

 

Upon the invitation of the Chair, the lead petitioner (Sandra Ackland) was invited to speak to the petition for 5 minutes. The main points raised by the petitioner, in relation to consultation, were:

 

·         Poor response rate to the consultation.

·         Consultation documents were not marked clearly.

·         Lack of connection between the consultation questions of whether a parking problem existed and whether a CPZ was wanted.

·         Dominance of online consultation methods.

·         Maps were difficult to understand and not mobile friendly.

·         Lack of presence of Ward Councillors.

·         Stage 3 consultation being non negotiable.

 

Members then responded to the petition, discussing the adequacy of consultation and the level of resident interest. During the debate, Members were reminded by the Chair that the meeting was taking place in purdah.

 

Mention was given to an open consultation relating to the local committee review and those in the public gallery were encouraged to respond.

 

Under Standing Order 14.4, the Chair twice reminded those in the public gallery that persistent interruption could result in an adjournment of the meeting and that this was a meeting held in public, not a public meeting.

 

Under Standing Order 14.1, the Chair reminded Members of the expectation to behave in a polite and orderly manner.

 

RESOLVED: that

1.    The petition be noted.

2.    It be agreed the parking strategy process should continue as planned.

 

The Chair briefly adjourned at 19:58, resuming at 20:04. Upon resumption of the meeting, a purdah statement was read out by Fiona Bywaters, Committee Services Team Leader.

37.

Update on publication of performance data relating to the waste collection and street cleaning contract with Veolia pdf icon PDF 118 KB

This report provides an update on the progress made on the publication of performance information for the Veolia contract, following the submission of a Motion at Full Council on 12 November 2018.

Minutes:

Matt Clubb, Assistant Director - Environment & Community Safety, briefly presented the report. Reference was made by Members to a report on recommendations from the Scrutiny Committee, previously presented in November 2018, and in particular, to the progress of digital integration. Councillor Tony Shields suggested that a further update on the digital rollout could be provided at another round of local committees.

 

RESOLVED: that the update on the performance information for the Veolia contract, provided in section 4 of the report, be noted.

38.

Sutton Cultural Services: Library Strategy 2019-2023 pdf icon PDF 146 KB

This report provides a review of the Library Strategy 2015-2019 and asks Members to endorse a new Library Services Framework for 2019-2023.

Additional documents:

Minutes:

Jan Underhill, Assistant Director - Wellbeing, presented the report and introduced Kelly Saini-Badwal, Head of Cultural Services.

 

Members welcomed the new Head of Service. Discussion then turned to the availability of library services within the borough and the savings which had been achieved in transforming ways of working. Attention was given to the strategic outcomes mentioned in the framework - in particular ‘school-readiness’ and overall engagement with schools in the borough. Members also discussed older service users, mentioning the housebound service, and initiatives to improve IT literacy.

 

Following Members’ questions, the Assistant Director provided data initially gathered with regards to library usage since the recent renovation but mentioned that more detailed figures would be available at end-of-year. Members requested that data also be circulated as to the level of service users at the life centre.

 

RESOLVED: that the review of the library strategy 2015-2019 be noted and the Library Services Framework 2019-2023 (attached as Appendix A) be agreed. The Framework sets the key priorities for the service over the next four years.

39.

Review of the Council's Air Quality Action Plan pdf icon PDF 161 KB

This committee report provides details of the responses received to the consultation and a summary of the amendments that have been made to the action plan in order to reflect the main issues raised. A revised action plan is now presented for adoption by the Committee.

Additional documents:

Minutes:

Dave Trew, Lead Officer - Pollution Control, and David Kingstone, Team Leader - Licensing & Environmental Compliance, presented the report.

 

Following the presentation, the public gallery was reminded by the Chair, under Standing Order 14.4, that questions from residents were not possible.

 

The Chair drew attention to the letter received from the Greater London Authority, which proposed three minor amendments to the published Action Plan (to which officers concurred), and was tabled for Members’ consideration.

 

Members began debate noting the overall concern for air quality in the borough among consultation respondents and focussing on issues related to the Energy Recovery Facility (ERF), including HGVs on the surrounding roads and impact on landfill usage.

 

Further consideration was given by Members to transport including electric cars, and car emissions, as well as the ‘school run’, ‘car-free days’ and use of public transport.

 

Finally members turned to the topic of consultation including the means employed and level of response.

 

Following the resumption of interruption from the public gallery, the Chair, under Standing Order 14.1, ordered a member of the public to leave the meeting room.

 

RESOLVED: that

1.    The amendments that have been made to the draft revised Air Quality Action Plan be agreed as an adequate reflection of responses received as a result of the consultation.

2.    It be agreed that the content of the revised Air Quality Action Plan be submitted to the Greater London Authority (GLA) for final approval.

40.

Approval of Environment Strategy pdf icon PDF 164 KB

This report provides a summary of the approach taken to review the current sustainability strategy, the outcome of consultation with stakeholders and seeks the committee’s approval for a new environment strategy for the borough.

Additional documents:

Minutes:

Jennifer Sibley, Interim Head of Environment Strategy, presented the report.

 

In debate, Members examined each chapter of the proposed strategy in turn:

·         Cleaner air,

·         A greener borough, including green space and tree planting.

·         Using less energy, including carbon emissions and fuel poverty,

·         Creating a circular economy,

·         Tackling climate change and considering resilience.

 

Member discussion also considered the consultation methods employed in developing the strategy.

 

RESOLVED: that the Council’s new environment strategy be agreed.

41.

Order of Items

Minutes:

Under Standing Order 23.1, the Chair informed the meeting of a priority order of outstanding items, with the Local Implementation Plan Funding Settlement 2019/20 to be heard next.

42.

Local Implementation Plan Funding Settlement 2019/20 pdf icon PDF 155 KB

This report outlines Transport for London’s (TfL’s) funding settlement to the Council for Local Implementation Plan (LIP) funding in 2019/20 and notes the current status of the borough’s LIP3 Transport Strategy. A description of TfL’s transport-related programmes is given and how schemes were selected to be put forward for funding.

 

See supplemental agenda

Additional documents:

Minutes:

 

 

The report was taken as read.

 

RESOLVED: that:

1.    The schemes and measures listed at table ST01 in Appendix A and also in the summary table at Appendix B, which provide the basis for the LIP work programme for 2019/20, be agreed.

2.    It be agreed to incur capital expenditure of £890,400 for the capital schemes identified in the LIP for Corridors and Neighbourhoods, £100,000 for Local LIP funding and £815,000 for Beddington North Major Scheme so that the projects can proceed. A sum of £169,000 for various revenue initiatives identified in the Corridors and Neighbourhoods programme (approved for 2019/20) and is included in the revenue estimates.

3.    The specific funding circumstances attached to the profiling of the Beddington Major Scheme, as set out in paragraphs 3.12 and 6.2, be noted.

4.    Authority be delegated to the Assistant Director - Transport, Highways and Regulatory Services, to take all necessary steps to implement the schemes, including commencing any necessary statutory consultations.

43.

Electric Bikes Options pdf icon PDF 169 KB

Sutton has an aspiration to deliver a borough-wide electric bike (“e-bike”) scheme. This paper aims to detail and select options to deliver on this commitment whilst identifying how it fits within current strategy and funding sources.

Additional documents:

Minutes:

Ian Baker, Lead Officer - Sustainable Transport, presented the report.

 

Members spoke of their own experience of using electric bikes and safety measures that cyclists should employ (hi-vis vests and helmets specifically). Councillor Tony Shields proposed an additional recommendation “to raise awareness of the importance of using appropriate safety equipment because of the speed of electric bikes” which was seconded by Councillor Steve Penneck.

 

RESOLVED: that

1.    Options 2, 3, 4, 7 and 8 be agreed to encourage public e-bike use and ownership within existing budgets.

2.    It be noted that e-bike demand will be monitored to inform future work and funding bids for projects, including, but not limited to, grants to subsidise e-bikes rental/purchase and a docked e-bike scheme.

3.    It be agreed to report back on the outcome of these actions to the Environment and Neighbourhood Committee after one year.

4.    Awareness be raised of the importance of using appropriate safety equipment because of the speed of electric bikes.

44.

Planned Maintenance Programme 2019/20 pdf icon PDF 159 KB

Valued at over £725m, the Council’s highway network is the most visible, used and valuable physical asset for which the Council is responsible. To meet the Council’s corporate objective of providing a safe and sustainable highway network for businesses, residents and visitors, considerable investment in these heavily used highway assets is required to maintain them in a serviceable condition. Consequently the highway maintenance needs have been reviewed, as set out in Appendices A and B and prioritised on a Borough-wide basis.

Additional documents:

Minutes:

Mervyn Bartlett - Highways & Transport Group Manager, briefly presented the report. Councillor Tony Shields made reference to the previous item on the agenda and the importance of promoting the safety of cyclists.

 

RESOLVED: that

1.    It be agreed to incur capital expenditure of up to £1.230m for the proposed highway maintenance programme for footways and carriageways for 2019/20 (subject to funding confirmation) so that the schedule of works identified under Appendices A and B can be undertaken.

2.    Authority be delegated to the Strategic Director - Environment, Housing and Regeneration to make in-year changes to the prioritised planned highway maintenance programme to facilitate effective delivery and to respond in -year to emerging priorities or unforeseen events.