Agenda and minutes

Environment and Neighbourhood Committee
Thursday, 17th October, 2019 7.00 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Cassie Fraser-Shanley, Committee Services Officer  Tel: 020 8770 4990, Email:


No. Item


Welcome and introductions


The Chair, Councillor Manuel Abellan, welcomed those present.


Apologies for absence


Apologies for absence were received from Councillor Stoneman with Councillor McDermott-Hill attending as substitute.


Declarations of interest


There were no declarations of interest.


Minutes of the previous meeting pdf icon PDF 71 KB

To approve as a correct record the minutes of the meeting held on 20 June 2019.


RESOLVED: that the minutes of the meeting held on 20 June 2019 be agreed as an accurate record.


Petition: Paper and Plastic Recycling Bins on Sutton High Street pdf icon PDF 152 KB

Report to follow


Jeff Richards, from Friends of Saint Nicholas Church Yard, presented the petition. He clarified that the petition had been organised by a group of young people on the National Citizen Service programme. 


Following the introduction, Jennifer Sibley, Acting Head of Environment Strategy, presented the report.


Members raised concerns around the potential contamination of the recycling bins. They suggested creating simple schemes to avoid confusion by users, and to consider monitoring different types of recycling bins. Members also suggested that officers work in collaboration with schools to encourage good behaviour and, should the trial be a success, for it to be extended into every district centre. The officer responded that the members will have an opportunity to make suggestions for the trial when it is discussed in the new waste minimisation strategy, which will be brought to the December 2019 meeting. 



  1. The petition be noted. 
  2. It be agreed that recycling bins are to be introduced in Sutton High Street for a trial period of six months, from April 2020.



Local Implementation Plan Allocation 20/21 pdf icon PDF 163 KB

This report outlines the proposed schemes for inclusion in the 2020/21 bid to Transport for London (TfL). It also provides commentary from the six Local Committees, who have all considered the schemes listed at Appendix A, which comprise the annual submission. The schemes will complement the borough’s Ambitious for Sutton programme, where they will contribute to the priorities identified in the being active; making informed choices, living well independently and keeping people safe themes.

Additional documents:


Ian Price, Team Leader Strategy and Commissioning, presented the report. 


Members remarked that the visit to the Liveable Neighbourhoods scheme in Waltham Forest was useful.


Councillor Whitehead asked the officer if the boundaries could be amended in the Liveable Neighbourhoods bid, in reference to the schools around Carshalton Road causing traffic and speed related concerns. The officer responded that the boundaries for the scheme had not yet been confirmed and agreed to discuss the matter with the member outside of the meeting. 


Councillor Shields requested that the opposition parties be given at least 10 working days before submission of the Liveable Neighbourhoods bid to ascertain what is envisaged in the bid and to provide members with an opportunity to have consultation with the residents whom a successful bid would affect. The Chair clarified that Transport for London were not seeking final proposals at this point of submission but agreed to share the bid before submission with the opposition.


Councillor Cook asked the officer for an estimate of the extra funding that would be required to fix all the potholes in the Borough. The officer informed the committee that there is currently a road repair programme, costing £1.25 million per annum, which has a priority list of at least 50 roads in need of repair. He agreed to respond to the councillor with comparative data for other boroughs. The Chair also agreed to circulate the State of the City report to members. 


Councillor Dwight asked the officer a question regarding funding for potholes from central government and TfL;the officer agreed to provide members with relevant information in due course.


Members asked for progress on the Worcester Park Bus Priority Improvements. The officer responded that initial feasibility studies had been conducted and they would share the results with members. Members also requested an update on the electric bike scheme in the borough and the Chair responded that a statement will be issued. 



  1. The feedback from the Local Committees be noted.
  2. The list of schemes at Appendix A for inclusion in the borough’s submission to TfL for Local Implementation Plan (LIP) funding for 2020/21 be approved for submission by 1 November 2019.
  3. It be agreed to delegate authority to the Strategic Director of Environment, Housing and Regeneration to approve addition schemes, should an increase of allocation be received.



Developing a plan to achieving zero carbon pdf icon PDF 155 KB

Sutton has a long-standing and well earned reputation for its green credentials. Everyone working, living and studying in Sutton has a part to play in being Ambitious for Sutton and protecting the environment in our borough. As part of this ambition, the council has declared a climate emergency and committed to developing proposals to achieve net zero carbon emissions. This report provides an update on progress to date, proposes a community engagement approach to developing a zero carbon plan, and sets out the proposed timescales for this.


Jennifer Sibley, Acting Head of Environment Strategy, presented the report.


Members asked the officer for further clarification as to whom the Council intends to engage in the development of this plan. The officer responded that they would approach a range of residents and stakeholders and seek a variety of views on the proposed plan. 


Members also requested clarification on the location and dates of the engagement sessions. The officer responded that the sessions will be spread across the borough and dates will be available within the next week. 


Members asked the officer questions regarding the proposed Task and Finish Group. There was further debate amongst members about the membership of the Task and Finish Group, which included whether to co-opt members of Extinction Rebellion. 



  1. It be agreed that officers proceed with option one to develop a plan to achieve zero carbon in partnership with residents, businesses, and key stakeholders. 
  2. It be agreed to establish a member Task and Finish Group to oversee the process and review and prioritise the proposals received. The Task and Finish Group would invite local groups, including an invitation being extended to Extinction Rebellion Sutton, to present evidence to the group.



Update on the publication of performance data relating to the waste collection and street cleaning contract with Veolia pdf icon PDF 123 KB

This report provides an update in relation to the publication of performance information for the Veolia contract.


Matt Clubb, Assistant Director of Environment and Community Safety, presented the report. 


Members asked the Assistant Director about the lack of information published on the website. The Assistant Director clarified the purpose of the report was to keep members informed of progress until negotiations were completed and relevant information could be published. 


Members also requested a briefing regarding the ongoing discussions. The Assistant Director agreed to brief members.


Members asked for clarification as to when exactly the review of the  Service Performance Indicators (SPIs) was to be completed in autumn 2019. The Assistant Director advised that they envisaged the results of this review could be brought to either the 19 December 2019 or 2 April 2020 meeting of the committee. . 


RESOLVED: that the update on the performance information for the Veolia contract provided in section 4 of the report be noted.



London Borough of Culture Bid, 2022/23 pdf icon PDF 129 KB

Sutton Council will be submitting a bid to the Mayor of London to become the London Borough of Culture in 2022/23. Taking part in culture enriches people’s lives and increases health and wellbeing.  The Sutton bid will embody the vision and priorities set out  in the corporate plan, ‘Ambitious for Sutton’. This is a great opportunity to celebrate the cultural richness that the London Cancer Hub is bringing to Sutton, to get children, young people and everyone living in Sutton involved to showcase everything that is unique about Sutton. It will bring all communities together about things that matter to them in a year long celebration, through the lens of the Cancer Hub, connecting science, art and education in a way that has never been celebrated before.

Additional documents:


Jan Underhill, Assistant Director - Wellbeing, presented the report.


Members asked the Assistant Director about the forecasted impact on attracting visitors to the borough and whether the bid plans on focusing on Sutton’s heritage. The Assistant Director - Wellbeing clarified that the council would organise three large-scale, free events which would draw visitors into the borough. She also clarified that there would be events around the borough, including in the heritage properties.


Members also asked the Assistant Director for clarification on funding. The Assistant Director confirmed that the successful bidder would be awarded £1.35 million and that the council would be required to contribute a further 25% of this amount toward its activities.


Members asked whether the London Cancer Hub would be ready to be central to the programme by 2022. The Assistant Director clarified that the London Cancer Hub already operates within Sutton and that the council is confident that the new buildings will be ready by 2022.


RESOLVED: That tt be agreed to endorse the bid to become the London Borough of Culture in 2022/23.


Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).


There was no urgent business.