Agenda and minutes

Strategy and Resources Committee
Monday, 11th February, 2019 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:

No. Item


Apologies for absence


Apologies for absence were received from Councillor Marlene Heron and Councillor Chris Williams attended as substitute member and apologies for lateness were received from Councillor Amy Haldane.


Declarations of Interest


There were no declarations of interest made.


Any Items the Chair deems urgent


There were no urgent items.


Minutes pdf icon PDF 71 KB

To agree the minutes of the meeting held on 14 January 2019.


The minutes of the meeting held on 14 January 2019 were agreed as a correct record and signed by the Chair.



Quarter 3 Performance and Finance Report pdf icon PDF 397 KB

This report provides an overview of the Council’s performance and finance during April - December 2018 as reported through the new Corporate Plan and financial monitoring arrangements. The projected revenue outturn position for General Fund services is for a £1.1m net overspend representing 0.8% of the approved budget. The report also sets out the financial position on capital spending.

Additional documents:


The Assistant Director - Customers, Commissioning and Governance and The Assistant Director - Shared Finance Service introduced the report.


Members commented on the improved performance, particularly within the People Directorate in responding to complaints within deadline. Members also asked what the difference was in who deals with stage 1 and stage 2 complaints, which officers clarified.


Members asked about the figures reported on domestic violence offences in terms of levels reported and what percentage of cases were repeat incidents. Officers clarified that data only meant that targets wouldn’t be set but information was logged for monitoring. In terms of repeat victimisation reports, this currently affected approximately 20% of victims.


Members questioned the impact of rephasing of capital budgets following delays to Ludlow Lodge, Richmond Green and for the New Hackbridge Primary School. In regards to Ludlow Lodge and Richmond Green the Interim Chief Executive committed to providing further information to members. In terms of the New Hackbridge Primary School Officers explained that the impact of notice of termination of the contract was not fully known at this point, but a new contractor has been appointed to assess the level of work still to be carried out and will work with the existing sub-contractors progress this.


In addition Members discussed the arrangements for the Better Care Fund and how services can be effectively commissioned with partners jointly to maximise public service budgets and the impact of funding from central government on fixing potholes.




1.    That the indicators for Strategy and Resources as provided in Pentana (Appendix A) be confirmed.


2.    That the projected revenue outturn position be noted.


3.    That the one-off use of reserves to fund the estimated costs of unlawful traveller encampments at £0.150m for 2018/19 be agreed.


4.    That the projected capital position be noted.


5.    That the capital programme adjustments shown under Appendix B be agreed.


6.    That the list of capital schemes approved through delegated authority for month 7 and 8 since quarter 2 shown under Appendix C be noted.


Commissioning & Financial Planning 2019-20 to 2022-23 pdf icon PDF 991 KB

This report seeks approval for the Council’s Annual Commissioning and Financial Plan for 2019/20 to 2022/23.

Additional documents:


The Strategic Director - Resources and Assistant Director - Customers, Commissioning and Governance introduced the report.


Members discussed the following: the impact of Brexit on the HRA (in terms of impact on the cost of materials for the maintenance of property), the impact of the four year Local Government Finance Settlement coming to an end, the Settlement Funding Assessment (SFA) and why Sutton’s reduction was higher than both national and London averages.


Officers explained: that work was being done to look at the risk outcomes of Brexit,  that there was uncertainty about the future structure of local government finance (for example with the retention of business rates and potential redistribution of income from that), it was expected that the revenue support grant from government would continue to reduce, Sutton was seen as higher than average in terms of ability to raise council tax and deprivation levels were not as high as other areas of London - these factors were part of the SFA and the Core Spending Power calculations. It was uncertain what affect the Fair Funding review would have for Sutton at this point in time.


In response to further questions from Members, Officers advised: that the impact of controlled parking zones had not been factored into the budget at this time, as the parking strategy was out for consultation and final outcomes are not yet known; that the replacement of projectors at the Sutton Life Centre was part of equipment replacement, which was essential for delivering school tours which achieve income; there were no changes to the base budget for water charges, but there is a prudent provision for potential backdated claims against the previous methodology subject to legal proceeding; and that prevention of fly tipping involved a range of different interventions, such as signage, fencing etc.





That the following recommendations to Full Council be agreed for consideration on 25 February 2019:


Commissioning intentions

1.    Agree the Outcomes Based Commissioning Plan at Appendix A;


Revenue Budget 2018/19

2.    Agree the proposed General Fund Net Budget Requirement of £144.178m summarised at Appendix B


3.    Agree the base budget changes set out in section 12 and summarised in Appendix C;


4.    Approve the Council’s pay policy statement for 2019/20 Appendix D


5.    Agree growth items proposed in Appendix E;


6.    Agree the 2019/20 savings proposed in Appendix F;




7.    Note the rent reduction of 1% as mandated by Government and agree the Housing Revenue Account (HRA) budget 2019/20 including the proposed savings (Appendices G1-G3);



8.    Approve the Members’ Allowance Scheme for 2019/20 (Appendix H)


Capital Programme


9.    Approve the new Capital Strategy (Appendix I1)  including the detailed capital Programme (Appendix I2)  for 2019/20 to 2022/23 with a total spend of £163.362m, including the proposed funding arrangements and policies;


10.Authorise expenditure to be incurred of £7.944m for the 2019/20 planned works to Council properties (Appendix I3) and £0.759m for expenditure on Corporate Operational Buildings (Appendix I4);



11.Agree the policy on reserves as set out in  ...  view the full minutes text for item 42.