Agenda and minutes

Strategy and Resources Committee
Monday, 29th June, 2015 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Committee and Management Support Services Manager 

Items
No. Item

5.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Marlene Heron and Marian Radford.

6.

Declarations of Interest

Minutes:

There were no declarations of interest from Councillors. The Chief Executive declared that in relation to item 17 Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015, the three statutory officers of the Council had an interest and so himself, the Strategic Director of Resources and the Monitoring Officer would leave the meeting for the duration of the item.

7.

Minutes pdf icon PDF 76 KB

To agree as a correct record the minutes of the meetings held on 23 March 2015 and 18 May 2015.

Additional documents:

Minutes:

Resolved

 

That the minutes of the meetings held on 23 March 2015 and 18 May 2015 were agreed as a correct record and signed by the Chair.

 

8.

Any items which the chair deems urgent

Minutes:

There were no items which the Chair deemed urgent.

9.

2014/15 End of Year Performance and Finance Report pdf icon PDF 244 KB

This report summarises the performance of the Council over the last year against the Corporate Plan priorities and the 2014/15 commissioning intentions that support these, with a focus on the fourth period (January - March 2015).  The report includes an overview of the Council’s revenue and capital financial position, the highest rated risks from the Corporate Risk Register and a high level balanced score card summary of council-wide performance.  Where relevant, the report provides details of actions taken to address risks of underperformance and significant budget variations. 

Additional documents:

Minutes:

The Committee considered the end of year Performance and Finance Report for 2014/15. Following questions in relation to the percentage of waste diverted from landfill and whether the current target should be reviewed due to performance being significantly higher than the target the Executive Head of Housing and Regeneration stated he would provide a written response to Cllr David Hicks and other members of the committee.

 

Resolved

 

1.    That progress against priorities be noted.

 

2.    That the principles outlined in section 4 for the review of performance management be endorsed.

 

3.    That the outturn position of a net underspend of £1.37m (0.9%) against an agreed revenue budget of £151.7m be noted.

 

4.    That the proposed revenue budget carry forwards of £1.344m set out in appendix E be approved.

 

5.    That the proposed reserve transfers as set out in appendix F be approved.

 

6.    That the capital budget carry forward of £3.5m into the 2015/16 Capital Programme (para 4.28 and appendix G) be approved.

10.

Commissioning and Financial Planning 2016-17 to 2018-19 pdf icon PDF 146 KB

This report provides an update on Council’s medium- term financial position in order to inform the commissioning and financial planning round for 2016/17. 

Additional documents:

Minutes:

The Committee considered a report relating to Commissioning and Financial Planning for 2016/17 through to 2018/19. The Strategic Director - Resources reported that there was an error in paragraph 8.3 in relation to proposed savings target and circulated the following updated table to members of the committee.

 

People Services

Chief Executive’s

Environment, Housing and Regeneration

Resources

Total

£’000

£’000

£’000

£’000

£’000

Revised target 2016/17 to 2018/19

18,527

908

7,346

737

27,518

 

 

Resolved

 

1.    That the Medium Term Financial Forecast to 2018/19 summarised in Appendix A, showing a cumulative budget gap of £27.5m by 2018/19, be noted

 

2.    That the Directorate savings targets set out in paragraph 8.3 subject to the amendment set out above, be agreed.

 

3.    That the commissioning priorities for 2016/17, which are unchanged from 2015/16, as set out in paragraph 4.4 be agreed.

Note: Councillors Crowley, Hicks and Garratt abstained from the vote in relation to recommendations 2 and 3.

11.

People Plan pdf icon PDF 83 KB

The People Plan supports the Council’s Corporate Plan priority of being a Smart Council and aims to support the development and modernisation of the workforce for the challenges ahead. This report is at an important stage in the formal negotiations with trades unions. It updates Strategy & Resources Committee on progress to date and seeks agreement to a revision in the timing of decision-making and implementation.

Minutes:

The Committee considered a report relating to the People Plan and workforce transformation.

 

Resolved

 

That the decision making with regard to the People Plan  be delayed until September 2015, with a consequent implementation date of April 2016 to allow further time to reach agreement through negotiation – if possible.

12.

Opportunity Sutton Ltd Governance Arrangements pdf icon PDF 190 KB

This report sets out proposals for the governance arrangements for the Council and Opportunity Sutton Ltd and its subsidiary companies and formally recommends the setting up of the Shareholder Board in the Council’s constitution.

 

Minutes:

The Committee considered a report relating to the governance arrangements for Opportunity Sutton Ltd.

 

Resolved

 

1.    That the terms of reference for the Opportunity Sutton Ltd Sub-Committee be agreed

 

2.    That Full Council is recommended to formally set up the Sub-Committee and incorporate into the Council’s constitution, with a first meeting of the Sub-Committee to take place in July.

 

3.    That the indicative framework of the company documentation set out in this report be noted and that finalisation of this be delegated to the new Sub-Committee. 

 

 

13.

A New Delivery Model for Housing Needs, Homelessness and Support Brokerage Services pdf icon PDF 165 KB

This report seeks authority to proceed with the development of a full business plan to implement a Local Authority Trading Company (LATC). This would result initially in the transfer of Housing Centre Services, Brokerage and the Support Planning in-house provider services to the LATC.

Additional documents:

Minutes:

The Committee considered a report relating to a New Delivery Model for Housing Needs, Homelessness and Support Brokerage Services.

 

Resolved

 

1.    That the strategic direction for Housing Needs, Homelessness and Support Brokerage services set out in the report be approved

 

2.    That the development of a full business plan to implement a Local Authority Trading Company (LATC) be approved.

 

14.

Care Act Advocacy – Extension and Increase in Funding for Advocacy Contracts for 2016/17 pdf icon PDF 133 KB

The report recommends the extension and variation of the existing Professional Advocacy contract with Advocacy for All until March 2017, in order to meet the additional demands for advocacy in the Care Act. The report is going to Strategy and Resources because the proposed variation will result in the contract value for the service exceeding £500,000.

Additional documents:

Minutes:

The Committee considered a report proposing an extension and increase in funding for advocacy contracts for 2016/17.

 

Resolved

 

1.    That an exemption from the Contract Standing Orders be agreed to extend the Council’s IMCA service for one year from April 2016 to end of March 2017, for the delivery of IMCA and Care Act Advocacy interventions.

 

2.    That the contract sum of the IMCA and Professional Advocacy services is increased to the amounts set out in exempt Appendix A for the financial year 2016/17 in order to meet the Council’s new Advocacy duties under the Care Act.

 

15.

Information and Advice pdf icon PDF 186 KB

To consider a vision and future requirements.

Minutes:

The Committee considered a report relating to the provision of information and advice services.

 

Resolved

 

1.    That the services in scope as set out in paragraph 4.6 of the report and the overall savings proposed be agreed.

 

2.    That the outcomes being sought as set out in paragraph 6.1 of the report be agreed and the evidenced based approach taken to setting them be noted.

 

3.    That a restricted tender process be agreed with authority delegated to the Chief Executive to complete the tender process, including the final contract sign off.

 

Note: Councillors Crowley, Hicks and Garratt abstained from the vote.

 

16.

Public Health - Procurement of Services Update on change to timeline pdf icon PDF 133 KB

This report provides an update on the report (Public Health – procurement of services and commissioning intentions) considered by the committee on the 9 February 2015 which summarised current commissioning arrangements and spending across the four major service lines in public health.  It was proposed, due to contract expiry in March 2016 of most contracts - to tender all major service lines in 2015/16, ready for new services in place by March 2016.

 

Minutes:

The Committee considered a report requesting delegated authority for the Director of Public Health to complete the procurement process for the commissioning of services across the four major services lines within public health: healthy lifestyles, sexual health and family planning, substance misuse and children’s health.

 

Resolved

 

That authority be delegated to the Director of Public Health to deselect bidders and agree the specification at each stage, up to and including the invitation to submit final tender, and to award the contracts in consultation with the Lead Councillor for Public Health

17.

European Funding Opportunities pdf icon PDF 125 KB

This report provides an update on the progress made against the European Funding opportunities and to seek delegated authority to approve future European Funding applications.

Minutes:

The Committee considered a report relating to securing European Funding.

 

Resolved

 

1.    That the approach to securing European Funding aligned to the Council Plan priorities be agreed.

 

2.    That the Chief Executive be delegated authority to approve all future applications for European Funding, in consultation with the relevant Chair and the Leader of the Opposition will be informed of any applications as part of this process, and invited to comment.

 

18.

Outside Bodies Review pdf icon PDF 97 KB

The purpose of this report is to review the level of appointments made to Outside Bodies by the Council.

 

Additional documents:

Minutes:

The Committee considered a report which was part of the Governance Review, which set out results of a review of outside body appointments. The Committee noted that some appointments remained vacant it was therefore proposed that authority was delegated to the Chief Executive in consultation with the Lead Member to agree outstanding appointments. The groups agreed to provide any outstanding nomination within a week of the meeting.

 

Resolved

 

1.    That the list of outside bodies to be appointed to be agreed, as set out in Appendix A, and that the reasons be noted.

 

2.    That the names of those appointed as set out in Appendix A be agreed with authority delegated to the Chief Executive in consultation with the Lead Member to agree any outstanding appointments when nominations were provided by the relevant political group.

 

3.    That the procedures rules for appointments to outside bodies be agreed and that Full Council be recommended to include in the Council’s Constitution, as set out at Appendix B.

 

4.    That authority be delegated to the Monitoring Officer to develop and implement guidance for members appointed to outside bodies.

 

5.    That appointments to outside bodies be reviewed on an annual basis to ensure that appointments to outside bodies meet the corporate priorities of the Council.

19.

School Governor Nomination Process pdf icon PDF 107 KB

The purpose of this report is to review the process for making Local Authority (LA) school governor appointments following guidance from the Parliamentary under Secretary of State for Schools.

 

Additional documents:

Minutes:

The Committee considered a report which outlined changes to the school governor nomination process following change to government regulations and guidance.

 

Resolved

 

1.    That the open application process for LA governor appointments as set out in the report be agreed.

 

2.    That the minor constitutional amendments as set out in paragraph 6.3 of the report be recommended to Full Council.

 

20.

Sutton South, Cheam and Belmont Local Committee Recommendation - Belmont War Memorial pdf icon PDF 37 KB

To approve the addition of names to the Belmont War Memorial, subject to the validity of those names being established.  

 

Additional documents:

Minutes:

The Committee considered a recommendation from Sutton South, Cheam and Belmont Local Committee.

 

Resolved

 

That the addition of names to the Belmont War Memorial be approved subject to the validity of those names being established.  

21.

Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 pdf icon PDF 87 KB

The Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 make changes to the procedure for dealing with matters of misconduct and poor performance relating to the three statutory officers – Head of Paid Service, Monitoring Officer and Section 151 Officer and requires changes to the Council’s constitution as well as the establishment of and delegation to a committee to implement the new procedures if required. By law the changes to the constitution need to be implemented no later than the first ordinary meeting of the Council after the Regulations came into force on 11 May i.e. by 13 July 2015.

Minutes:

The Committee considered a report outlining changes to the procedure for dealing with matters of misconduct and poor performance relating to the three statutory officers – Head of Paid Service, Monitoring Officer and Section 151 Officer following government regulations.

 

Resolved

 

1.    That the Council is recommended to authorise the changes to the Council’s constitution in order to comply with the requirements of the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 as set out at paragraphs 4.3 to 4.6.

 

2.    That Council is recommended to delegate to its Senior Officer Appointments Committee responsibility for the new arrangements provided by the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2015 including the establishment of a relevant panel.

 

3.    That Council is recommended to delegate authority to the Monitoring Officer to make any consequential amendments to the Constitution arising from this report.