Agenda and minutes

Strategy and Resources Committee
Monday, 14th December, 2015 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Committee and Management Support Services Manager  Tel: 020 8770 5094 | Email:  alexa.coates@sutton.gov.uk

Items
No. Item

37.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Tim Crowley for whom Cllr Tony Shields attended as a substitute member.

38.

Declarations of Interest

Minutes:

Members made declarations regarding the following agenda items:

 

 

Agenda item 11. Wandle Valley Regional Park Trust Governance and Funding.

Councillor Jayne McCoy, Non Pecuniary, as a trustee of Wandle Valley Regional Park Trust.

 

Councillor Jill Whitehead, Non Pecuniary, as a trustee of Wandle Valley Regional Park Trust.

 

39.

Minutes pdf icon PDF 136 KB

To approve the minutes of the meeting held on 28 September 2015 as a correct record.

Minutes:

Resolved

 

The minutes of the meeting held on 28 September 2015 were agreed as a correct record and signed by the Chair.

40.

Any Items the Chair deems urgent

Minutes:

There were no urgent items.

41.

Petition pdf icon PDF 174 KB

To consider a petition referred to the Strategy and Resources Committee by Full Council.

 

Minutes:

The committee considered a petition with the following petition prayer:

 

We the undersigned demand that Sutton Council desist from leasing or selling the stable block in Cheam Park as the current intended occupier/use is unacceptable. We further demand that Sutton Council respect the democratic process by engaging with and seeking approval from residents and current park users regarding the future occupation of the stable block and buildings nearby.”

 

Before the Chair invited the lead petitioner to speak the Committee and Management Support Services Manager outlined the process for dealing with the petition and the Chief Executive advised members that planning matters could not be considered by the Committee and the debate should focus on matters reserved to the Committee which related to the leasing or sale of the land.

 

Ian Berry, lead petitioner addressed the meeting for 5 minutes. Mr Berry raised the following key points:

 

·         Neglect of the building

·         The level of engagement beyond statutory processes

·         The suitability of commercial use in a public open space

·         Over intensification of the site.

 

Members asked Mr Berry questions around:

·         Whether a use which residents would support could be agreed

·         What would be considered an acceptable use which was not commercially driven

 

At this point the Chief Executive advised the meeting that the Council expected to receive a letter of intent to make an application for permission to apply for a Judicial Review of the Planning Committee decision linked to the petition. The Chief Executive advised members that if the decision were subject of a Judicial Review it would limit the issues members could discuss and so advised that the matter was deferred until the pre-application Judicial Review process had been completed.

 

Resolved

 

That consideration of the Petition be deferred pending the outcome of the proposed challenge to the Authority’s decision to grant of planning permission for the development of the Old Stables at Cheam Park and any application for judicial review issued in the Planning Court.

 

 

 

 

42.

Preventative Carer Support Services pdf icon PDF 262 KB

This paper seeks approval from Strategy and Resources Committee to delegate authority to the Strategic Director of People Services in consultation with the Lead Member for Adult Social Care, to enter into a new contract with a supplier for 2 years, with the option to extend for a further 2 years in 12 month instalments, for the delivery of preventative support services to adult carers. The service will support carers in the community, and in their homes, through a range of services including training, emergency planning, emotional support, counselling and peer support. The service is jointly funded by London Borough of Sutton (LBS) and Sutton Clinical Commissioning Group (SCCG) via the Better Care Fund.

 

Additional documents:

Minutes:

The Chair advised that this item was brought forward on the agenda due interest from members of the public. The Committee considered a report which sought approval for delegated authority to the Strategic Director of People Services to enter into a new contract for carer support services. The lead member for Adult Social Services requested that officers considered entering into a contract over a 3 years rather than 2 years period.

 

Resolved

 

That authority be delegated to the Strategic Director of People Services, in consultation with the Lead Member for Adult Social Care, to enter into a contract with a supplier for the delivery of carer support services.

 

43.

Commissioning and Financial Planning 2016/17 to 2018/19

A presentation on the outcome of the Government's Spending Review and the potential policy and financial outcomes for Local Government and Sutton.

Minutes:

Gerald Almeroth, Strategic Director of Resources gave a presentation on the outcome of the Government's Spending Review and the potential policy and financial outcomes for Local Government and Sutton.

 

The Committee discussed the impact of Revenue Support Grant (RSG) being further reduced by approximately 56% in real terms and how the impact would differ across local authorities due to different levels of council tax and business rates collected locally. Members asked if there would be agreement across local authorities, or London authorities specifically, for the reallocation of funds to ensure revenue covered expenditure needs. Members also discussed whether additional responsibilities would result in additional funding from central government. The Strategic Director of Resources advised that there was a ‘new burdens doctrine’ between local and central government which set out a principle that funding would be transferred to cover the cost of new responsibilities. However, this was not always consistently applied.

 

44.

Performance and Finance Report, Second Period 2015/16 pdf icon PDF 370 KB

This report summarises the performance of the Council during quarter two (July-September) against the Corporate Plan priorities and the 2015/16 Strategic Commissioning intentions that support these.  Reporting is by exception i.e. only where progress is not on track. The report includes an overview of the Council’s revenue and capital financial position, the key corporate risks from the Medium Term Financial Plan and a high level balanced scorecard summary of council-wide performance.  The report also outlines the key findings from the biennial resident survey.

Additional documents:

Minutes:

The Committee considered the performance and finance report for quarter two.

 

Resolved

 

1.    That the progress against Corporate Plan priorities and actions being taken on those areas that are not currently on track be noted

 

2.    That the forecast net revenue overspend of £1.7m against an agreed net revenue budget of £148.4m and actions being taken to bring expenditure back into line be noted.

 

3.    That the forecast net underspend on the capital programme of £0.3m be noted.

 

4.    That the proposed amendments to the capital programme summarised in Appendix B be agreed.

 

5.    That the use of up to £120k of uncommitted balances in the Invest to Save Reserve be agreed to fund work to identify savings opportunities in Children’s Services.

 

6.    That it be agreed to write off an amount of £101,174.78 Non Domestic Rates due from Rubbish Express Ltd.

 

 

 

 

45.

Annual Audit Letter 2014/15 pdf icon PDF 140 KB

The Annual Audit Letter for 2014/15 formally reports the outcome of the external audit of the Council’s financial statements for the year and the auditor’s opinion on the Council’s arrangements to secure value for money. The auditor gave an unqualified opinion on the financial statements and concluded that the arrangements to secure value for money were adequate.

Additional documents:

Minutes:

The Committee considered a report presenting the Annual Audit Letter 2014/15.

 

Resolved

 

That the outcome of the external audit of the Council’s accounts for the 2014/15 year is welcomed and that it be noted that the work to address the auditor’s recommendations is in hand.

 

46.

A New Delivery Model for Housing Needs, Homelessness and Support Brokerage Services - Local Authority Trading Company Business Plan pdf icon PDF 525 KB

This report sets out the business case for the implementation of a wholly owned LBS Local Authority Trading Company (LATC) which would result in the transfer of Housing Centre, Brokerage and Shared Lives services to the new company.

Additional documents:

Minutes:

The Committee considered a report setting out the business case for the implementation of a wholly owned LBS Local Authority Trading Company (LATC) which would result in the transfer of Housing Centre, Brokerage and Shared Lives services to the new company. Members questioned whether the LATC Shareholder Board would be established as a separate sub-committee to the Opportunity Sutton Ltd Sub-Committee and were advised that a report would be presented at the April meeting setting out the options in full.

Resolved

1.    That the LATC Business Plan be approved for implementation by 1 June 2016

2.    The company and governance structure be agreed as set out in the report at section 4

3.    That the LATC Shareholder Board be established as a sub-committee of Strategy and Resources Committee

4.    That the proposal to work towards an employee mutual and full spin out in year 4 be supported.

 

47.

Strategic Business Case for sharing HR services with Royal Borough of Kingston pdf icon PDF 273 KB

This report follows on from the report received by the Committee on 28 September 2015, and contains further detail on the business case for sharing HR services with the Royal Borough of Kingston, as well as an update on the decoupling in both Sutton and Kingston.

 

Additional documents:

Minutes:

The Committee considered a report setting out the strategic Business Case for sharing HR services with Royal Borough of Kingston.

 

Resolved

 

1.    That the strategic business case and high level operating model for sharing the HR Service with Royal Borough of Kingston,  be agreed which will deliver the benefits as outlined in Option 1 of the options appraisal.

 

2.    That the proposed timetable for implementation be agreed as set out in Section 6 of the report

 

3.    That it be noted that there is a procurement options appraisal taking place on the iTrent / Payroll arrangements, at the request of the partners of the contract and led by Sutton. 

 

4.    That the Strategic Director of Resources be delegated authority to develop further and agree proposals, subject to formal consultation with staff and trade unions.

 

 

48.

Wandle Valley Regional Park Trust Governance and Funding pdf icon PDF 168 KB

This report summarises the work to date on establishing a regional park along the Wandle Valley and recommends future arrangements for funding until 2020/21 to extend the current financial commitment for the Wandle Valley Regional Park Trust (WVRPT) which lapses at the end of 2016/17.  It also seeks approval for the establishment of a cross borough working group to ensure that the development of the park’s implementation framework reflects borough priorities and is embedded in borough strategies.

 

Additional documents:

Minutes:

The Committee considered a report which recommended future arrangements for funding of the Wandle Valley Regional Park Trust (WVRPT) until 2020/21 and sought approval for the establishment of a cross borough working group to ensure that the development of the park’s implementation framework reflects borough priorities and is embedded in borough strategies.

 

Resolved

 

1.    That the development of the business plan, a cross borough delivery plan and formal implementation framework be endorsed to achieve the shared vision for the regional park and lever in long term core funding.

 

2.    That the Executive Head of Economic Development, Planning and Sustainability be delegated authority to sit on a cross borough task and finish senior officer working group that will develop these strategies for approval by Environment and Neighbourhoods committee

 

3.    That the commitment to funding the WVRPT on a rolling three year basis on the basis of a core funding amount of £5kpa and repatriated savings from the Lee Valley Regional Park Precept at a level that can be agreed in an arrangement that is equitable across boroughs.

 

4.    That authority be delegated to the Head of Parks, Biodiversity and Street Cleaning in consultation with the Chair of Environment and Neighbourhoods Committee and the Strategic Director of Resources to agree funding from the repatriated Lee Valley Park Precept savings provided that it can be contained within existing Council budgetary parameters and processes.

49.

Standards Committee Recommendation - Process for dealing with Standards Allegations under the Localism Act 2011 pdf icon PDF 83 KB

To consider a recommendation from the Standards Committee.

Additional documents:

Minutes:

The committee considered a recommendation from the Standards Committee relating to the process for dealing with Standards Allegations under the Localism Act 2011. The recommendation was required to be considered by the Strategy and Resources Committee as it required a constitutional change which S&R are required to refer to Full Council.

 

Resolved

 

That Council is recommended, to amend the standards committee complaints process as set out in the report.