Agenda and minutes

Strategy and Resources Committee
Monday, 16th January, 2017 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 5094 | Email:  alexa.coates@sutton.gov.uk

Items
No. Item

32.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Sunita Gordon.

33.

Declarations of Interest

Minutes:

There were no declarations of interest.

 

34.

Any Items the Chair deems urgent

Minutes:

There were no urgent items.

 

35.

Minutes pdf icon PDF 134 KB

To approve as a correct record the minutes of the meeting held on 31 October 2016.

Additional documents:

Minutes:

The minutes of the meeting held on 31 October 2016 were approved as a correct record and signed by the chair, subject to the following changes which were circulated in an updated version of the draft minutes:

 

  • That in relation to declarations of interest it be made clear that Councillors McCoy and Whitehead are Trustees and Directors of the Wandle Valley Park Trust appointed by the Council.
  • That in relation to minute 22 and resolution 5 that is be made clear that the Council was the sole trustee of the charity and as such would grant a lease to Sutton Living.

 

36.

Local Government Settlement pdf icon PDF 122 KB

This report summarises the key points from the provisional Local Government Financial Settlement for 2017/18 and the impact on the London Borough of Sutton. It also provides an outline of the Council’s response to the consultation on the settlement which will have been submitted by the date of the Committee meeting.

Minutes:

The Executive Head of Finance introduced a report which summarised the key points from the provisional Local Government Financial Settlement for 2017/18 and the impact on the London Borough of Sutton.

 

Resolved

 

  1. That the overall provisional Local Government Financial Settlement 2017/18 and the subsequent impact on the Council be noted and that this will be included in the budget proposals to be presented to the next meeting of the Committee.

 

  1. That the main points to be included in the Council’s response to the consultation on the provisional settlement be noted.

 

37.

Performance and Finance Report Period 3 2016/17 pdf icon PDF 155 KB

This covering report presents finance and performance data to the Strategy and Resources Committee. The committee will be presented with a score card report generated in ‘real time’ from the Council’s performance management system (Covalent) setting out the key performance indicators for each area that the committee is responsible for. In addition the report includes information on the Council’s overall financial performance as at the time of despatch. Updates to this will be available shortly before the meeting via Covalent and a summary will be circulated to members of the Committee and included in the minutes.

 

Additional documents:

Minutes:

The Executive Head of Customers Commissioning & Governance introduced the performance element of the report and members reviewed key performance indicators, under the remit of the committee, using the Council’s performance management system (Covalent). Members focused on the performance of: the customer contact centre, the website user satisfaction rates, the functionality of the planning portal, Freedom of Information (FOI) and learning from complaints, capturing Sutton Housing Partnership (SHP) data through covalent, smoking cessation targets, the impact of the daily mile initiative, the chlamydia screening indicator, where mental health indicators were monitored, the variances on public health data in different areas of the borough.

 

The Executive Head of Finance introduced the finance element of the report. Members asked questions about the overspend on the children’s services budget and officers explained that this was due to three discreet areas: placement costs for looked after children, special guardianship orders and staffing levels within the service.

 

Resolved

 

  1. That a one-off virement of £152k be agreed to the Better Care Fund pooled budget from available funding within the budget for health and wellbeing to fund the capital cost of the conversion of Wallington Library for the co-location and integration of planned care services across health and social care as set out in paragraph 6.8 of the report.

 

  1. That the capital programme adjustments as set out at Appendix B to the report be agreed.

 

  1. That the provision for The Russettings capital scheme be increased by £305k, funded by prudential borrowing, and to meet one-off additional revenue costs (£20k) and temporary loss of revenue (up to £98k) during the closure period from reserves as set out in paragraph 6.12 of the report.

 

(Note: in accordance with procedure rule 15.4 Councillors Crowley, Garratt and Hicks requested that their vote against resolution 3 - to agree increased capital funding for Russettings - be recorded)

 

38.

Customer Services Shared Service Business Case pdf icon PDF 171 KB

This report summarises the work that has been done to investigate options for making savings and / or improving service performance in Customer Services and presents the Business Case and associated recommendations to seek authorisation for sharing this service with the Royal Borough of Kingston.

 

Additional documents:

Minutes:

The Executive Head of Customers Commissioning & Governance introduced the report which presented the business case for entering into a shared customer service with Kingston. Members requested that the current service performance statistics set out at paragraph 3.4 of the business case were reviewed after 12 months of operation of the new shared service.

 

Resolved

 

  1. That the creation of a shared Customer Service between Sutton and Kingston be agreed and  that it be noted that officers will commence all work necessary for its implementation subject to a further report detailing the exact staffing requirements and financial arrangements coming to Members for approval by the end of April 2017.

 

  1. That it be agreed the full implementation of the new service will be 1 November 2017 and that a shared management structure and other arrangements will be implemented earlier to facilitate a smooth transition.

 

  1. That it be noted that a similar proposal and recommendations will be presented to the Treasury Committee of the Royal Borough of Kingston on 9 February 2017.

 

  1. That the current service performance statistics set out at paragraph 3.4 of the business case be reviewed after 12 months of operation of the new shared service.

 

39.

Annual Audit Letter 2015/16 pdf icon PDF 106 KB

The Annual Audit Letter for 2015/16 formally reports the outcome of the external audit of the Council’s financial statements for the year and the auditor’s opinion on the Council’s arrangements to secure value for money. The auditor gave an unqualified opinion on the financial statements, including the pension fund statements, and concluded that the arrangements to secure value for money were adequate.

Additional documents:

Minutes:

The Executive Head of Finance introduced the report which formally reported the outcome of the external audit of the Council’s financial statements for the year and the auditor’s opinion on the Council’s arrangements to secure value for money.

 

Resolved

 

  1. That the external auditor’s unqualified opinion on the Council’s financial statements for the 2015/16 year and the auditor’s conclusion that the Council’s arrangements to secure value for money were robust be noted.

 

  1. That it be noted the work to address the auditor’s recommendations is in progress.