Agenda and minutes

Strategy and Resources Committee
Monday, 17th July, 2017 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 5094 | Email:  alexa.coates@sutton.gov.uk

Items
No. Item

4.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Steve Penneck (Councillor Nick Emmerson attended as substitute member), Councillor Sunita Gordon and Councillor Colin Stears.

5.

Declarations of Interest

Minutes:

There were no declarations of interest.

6.

Any Items the Chair deems urgent

Minutes:

There were no urgent items.

7.

Minutes pdf icon PDF 13 KB

To confirm as a correct record the minutes of the meetings held on 24 April 2017 and 22 May 2017.

Additional documents:

Minutes:

The minutes of the meetings held on 24 April and 22 May 2017 were agreed as a correct record and signed by the chair.

8.

Order of Items

Minutes:

The Chair announced that the item “School development at Sheen Way, Beddington” would be brought forward on the agenda and heard after Item 7.

9.

Quarter Four Performance and Finance Report 2016/17 pdf icon PDF 236 KB

This report provides an outturn performance summary for 2016/17 with a focus on quarter four (January - March) against the Corporate Plan priorities, reported through the corporate balanced scorecard (Appendix A) and the 2016/17 Strategic Commissioning Plan (Appendix B).

 

The report includes an overview of the Council’s revenue and capital financial position and the key corporate risks from the Medium Term Financial Plan.

 

The report also includes a Cumulative Equality Impact Assessment of the Council’s decision making (Appendix C).

Additional documents:

Minutes:

The Assistant Director, Chief Executives Directorate - Customers, Commissioning and Governance and Assistant Director, Resources - Finance, introduced the report.

 

Members enquired whether there was an update to Paragraph 3.6 of the report with regards to ‘The Better Connected Rating,’ which the Assistant Director confirmed to be 3*.

 

Resolved:

 

1.    That performance against Corporate Plan indicators, be noted.

 

2.    That performance against 2016/17 Strategic Commissioning plan, be noted.

 

3.    That the top five corporate risks as set out in Appendix A, be noted.

 

4.    That the Cumulative Equality Impact Assessment in Appendix C, be noted.

 

5.    That the outturn position of a net overspend of £2.5m (1.7%) against an approved net budget of £144.9m, be noted.

 

6.    That the carry forward £125,400 of unspent revenue budgets for public realm and neighbourhood grants, to be funded from reserves (paragraph 7.5) be approved.

 

7.    That the proposed reserve transfers as set out in Appendix E, be approved.

 

8.    That the proposed net reduction of £1.843m to the capital programme 2017/18 summarised in Appendix F, mainly due to expenditure being brought forward into 2016/17 and new capital funding, be approved.

10.

Performance and Finance Report - Period 1 2017/18 pdf icon PDF 187 KB

This report provides an overview of performance and finance during April - June 2017 as reported through the corporate balanced scorecard and financial monitoring arrangements.

 

Report to Follow

Additional documents:

Minutes:

The Assistant Director, Chief Executives Directorate - Customers, Commissioning and Governance and Assistant Director, Resources - Finance introduced the report.

 

The Chair requested that the Strategic Director - Resources brief Members on waste vehicle finance outside of the meeting.

 

Resolved:

 

1.    That performance against Corporate Balanced Scorecard indicators be noted.

 

2.    That the projected revenue outturn position provided via Covalent be noted.

 

3.    That the projected capital position provided via Covalent be noted.

 

4.    That the proposed revenue budget adjustments, including the proposed use of the additional social care grant funding, and proposed additional revenue expenditure funded from reserves (Paragraphs 6.7 to 6.8) be agreed.

 

5.    That the capital programme adjustments, including additional expenditure on highways maintenance and improvements be agreed.

11.

Commissioning and Financial Planning 2018/19 to 2020/21 pdf icon PDF 184 KB

This report provides an update on the Council’s medium term financial position in order to inform the commissioning and financial planning round for 2018/19.

Additional documents:

Minutes:

The Assistant Director, Chief Executives Directorate - Customers, Commissioning and Governance and Assistant Director, Resources - Finance introduced the report.

 

An error was highlighted in Paragraph 8.1 of the report which should have read £16.8million. The sentence which followed should have read “This is expected to fall to £11.8m in 2018/19.”

 

Resolved:

 

1.    That the Medium Term Financial Forecast to 2020/21 summarised in Appendix A, showing a cumulative budget gap of £11.5m by 2020/21 be noted. 

 

2.    That the initial savings options targets for Directorates be agreed.

 

3.    That The Sutton Plan, attached as Appendix C, be adopted as a place-based public policy framework and to endorse the vision, priorities and work proposed for 2017-18 that have been developed and agreed with local partners.

 

Councillors Tim Crowley, David Hicks and Neil Garratt abstained.

12.

School development at Sheen Way, Beddington pdf icon PDF 141 KB

This report seeks authority to progress the necessary arrangements, subject to planning and legal process, to provide a new special educational needs school on a site at Sheen Way, to be operated by Orchard Hill College and Academy Trust, which would replace the current accommodation in Carew Manor.

Additional documents:

Minutes:

The Head of Asset Management introduced the report.

 

Upon the invitation of the Chair, a resident, Ms Buchanan, briefly spoke to the Committee on behalf of the Residents of Sheen Way and the High View Estate. The resident believed that the report was premature in coming to committee and that there were shortcomings to the proposal against the best interests of the children concerned. In response, Officers clarified the recommendations of the report, and their timeline, as well as the relationship to any planning application procedure.

 

Following discussion, an additional recommendation was added to those in the report.

 

Resolved:

 

1.    That the principle of a 125 year lease for school development as described in this report be approved, at a peppercorn rent being a disposal at less than best consideration obtainable for the site.

 

2.    That authority be delegated to the Strategic Director - Resources, acting in consultation with the Lead Member for Resources, and subject to planning consent and consultation with residents and Ward Members, to agree final terms and instruct solicitors to enter into legal agreements including a long lease of land at Sheen Way for development as described in this report.

 

3.    That it be noted that the final boundaries for the school and site layout are yet to be agreed, consequently, to delegate authority to the Strategic Director for Resources, in consultation with the Lead Member for Resources, to undertake and conclude such negotiations and instruct solicitors to incorporate the outcome as necessary into the lease and any legal agreement required to document interests in the land.

 

4.    That it be requested that the ESFA conducts early feasibility work with residents’ involvement on transport and access issues and the feasibility of constructing the school on this constrained site.

13.

Integration of Sutton Health and Care pdf icon PDF 145 KB

This report provides a summary of work completed to date to integrate health and care services in Sutton and makes recommendations for next steps which will support further integration of key partners, at strategic level. The purpose of  the health and care integration programme proposed within this report is to develop an integrated approach and joint governance arrangements to move Sutton towards integration by 2020.

Additional documents:

Minutes:

The Assistant Director, People Services Directorate (Wellbeing) introduced the report.

 

Resolved:

 

1.    That it be agreed to allocate a maximum of £40k from transitional grant funding, as a contribution to the appointment of a Joint Integration Programme Director for Sutton, initially for a one year period.

 

2.    That the principles of the joint governance changes, which will enable further progress with the integration of health and social care partners and services, described in paragraphs 4.6 to 4.9 of this report be agreed and authority delegated to the Monitoring Officer, in consultation with the Leader, to make a final recommendation on membership and proceedings of the Health and Wellbeing Board and subsequent constitutional amendments, to Council.

14.

Council Digital Strategy pdf icon PDF 114 KB

This report proposes a digital strategy for the Council. The overarching goal of the strategy is to improve service outcomes as well as reduce costs and to do this by making it easier for our residents, partners and businesses to engage and transact with the Council. The strategy underpins the digital vision and is guided by a set of digital principles. The principles provide guidance on the changes required to help deliver the digital vision. Ultimately, the digital strategy will strive to transform the delivery of public services.  With the help of technology; we aim to build a community in which all can take part and all can take pride.

 

 

Additional documents:

Minutes:

The Strategic Director - Resources introduced the report.

 

Resolved:

 

1.    That the Digital Strategy, attached at Appendix A, be approved.

 

2.    That the development of the Web Strategy, be noted, as part of the overall digital work.

15.

School development at Rosehill Park pdf icon PDF 129 KB

This report seeks approval to development of a new school at Rosehill Park, subject to planning approval and final legal process, on the basis of a new 125 year lease for the school and new lease arrangements with the operators of the sports facilities on the site which will be affected by the proposals.

 

Additional documents:

Minutes:

The Head of Asset Management introduced the report.

 

Resolved:

 

1.    That the principle of a 125 year lease for school development on the land edged red on the plan at Appendix A be approved, subject to planning consent, at a peppercorn rent being a discounted disposal value in line with sections 4.8 and 4.9 and section 6;

 

2.    That authority be delegated to the Strategic Director - Resources, in consultation with the Lead Member for Resources, to approve final terms and legal agreements for the new school and revised lease arrangements with the existing tenants at this location as necessary to give effect to recommendation 2.1.

 

Councillor Marlene Heron abstained.

16.

Order of Items

Minutes:

The Chair announced that the items “Review of Appointments to Outside Bodies 2017” and “Review of Committee Terms of Reference - Role and Effectiveness of the Audit Committee” would be brought forward on the agenda.

17.

Review of Appointments to Outside Bodies 2017 pdf icon PDF 98 KB

The purpose of this report is to review and make appointments to outside bodies.

Additional documents:

Minutes:

The report was taken as read.

 

Resolved:

 

1.    That it be agreed to appoint to the list of outside bodies as set out in Appendix A.

 

2.    That the names of those appointed as set out in Appendix A be agreed.

 

3.    That authority be delegated to the Monitoring Officer to authorise the appointments of named representatives which are still to be confirmed, as set out in Appendix A.

18.

Review of Committee Terms of Reference - Role and Effectiveness of the Audit Committee pdf icon PDF 60 KB

To consider a recommendation from the Audit Committee.

Additional documents:

Minutes:

The report was taken as read.

 

Resolved:

 

1.    That proposed revised recommendations as set out in Appendix D are recommended as a constitutional change to Council.

19.

Exclusion of the public and press

The following motion should be moved, seconded and approved if the committee wishes to exclude the press and public to deal with reports revealing exempt information:

 

“That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972.”

 

Minutes:

The following motion was moved and approved:

 

“That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972.”

20.

Wallington Public Hall - Site Disposal pdf icon PDF 118 KB

This report notes the progress made to date by Sutton Living in bringing forward viable proposals for the development of this site

Additional documents:

Minutes:

The Assistant Director, Resources Directorate (Asset Planning, Management & Capital Delivery) introduced the report.

 

Resolved:

 

1.    That, subject to achieving planning consent, Sutton Living be granted a 125-year lease for a mixed use development consisting of 27 residential units and a ground floor commercial unit, for the land described as Site A on the attached site plan at the former Wallington Public Hall.

 

2.    That the commercial shop unit is acquired by the Council and added to its Investment Property Portfolio.

 

3.    That it be agreed that disposal to Sutton Living is to be on the basis that 40% of the residential units on the scheme are developed for affordable housing and that the Council is granted nomination rights to the affordable housing units.

 

4.    That, in consultation with the Deputy Leader, the Strategic Director for Resources be delegated authority to agree a revised sale price if required by any amendments to these proposals for the scheme that obtains planning consent, with the agreed price based on a valuation by an independent firm of chartered surveyors.

 

5.    That authority be delegated to the Strategic Director for Resources to negotiate and agree terms for the lease and complete all legal documents for the transfer to Sutton Living, including any changes required to the boundaries of Site A to fit with the consented scheme.