Agenda and minutes

Strategy and Resources Committee
Monday, 6th November, 2017 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Fiona Bywaters, Head of Committee and Management Support (Interim)  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Link: Audio Recordings

Items
No. Item

21.

Apologies for absence

Minutes:

Apologies were received from Councillor Colin Stears (with Councillor Nick Emmerson attending as substitute).

 

Apologies for lateness were received from Councillor Sunita Gordon.

22.

Declarations of Interest

Minutes:

7. Progress report for the London Cancer Hub

Councillor Simon Wales, Non Pecuniary, Board of Governors, Royal Marsden (Council appointment).

 

23.

Any Items the Chair deems urgent

Minutes:

No urgent items were raised.

24.

Minutes pdf icon PDF 135 KB

Minutes:

An amendment to the minutes was proposed with regards to Minute 12 – ‘School development at Sheen Way, Beddington’ following correspondence received from a resident.

 

RESOLVED: that the minutes of the meeting held on 17 July 2017 were agreed as a correct record and signed by the chair, subject to the amendment:

 

Upon the invitation of the Chair, a resident, Ms Buchanan, briefly spoke to the Committee on behalf of the Residents of Sheen Way and the High View Estate. The resident believed that the report was premature in coming to committee and that there were shortcomings to the proposal against the best interests of the children concerned as well as the residents of High View Estate. The resident concerns related in particular to infrastructure, extra traffic, general upheaval and compulsory purchase. It was made clear to the Committee however, that there was no fundamental objection to the building of a special needs school. In response, Officers clarified the recommendations of the report, and their timeline, as well as the relationship to any planning application procedure.

25.

Performance and Finance Report (Quarter 2 - 2017/18) pdf icon PDF 266 KB

This report provides an overview of performance and finance during July - September 2017 as reported through the corporate balanced scorecard and financial monitoring arrangements.

Additional documents:

Minutes:

The Assistant Director, Chief Executives Directorate - Customers, Commissioning and Governance and Assistant Director, Resources - Finance, presented the report.

 

Councillor Simon Wales motioned for an additional recommendation that the risk register and mitigating actions be noted, as seconded by Councillor Richard Broadbent.

 

RESOLVED: that

1.    Performance against corporate balanced scorecard indicators be noted.

2.    Changes to a number of measures of successes in the Strategic Commissioning Plan, as set out in Paragraph 3.11, be considered and agreed.

3.    The project revenue outturn position be noted.

4.    The projected capital position be noted.

5.    The proposed revenue budget adjustments, including the transfers from reserves in respect of the re-phrasing of the Adult Social Care savings (£380k) additional cost pressures for the SEN assessment and admin service (£629k) and transfer from the Insurance reserve (£600k) be agreed.

6.    £30k be agreed as allocated from transitional grant funding, as a one-off contribution to the Sutton Health and care programme.

7.    The capital programme adjustments shown under Appendix D be agreed.

8.    The risk register and mitigating actions planned be noted.

26.

Annual Report on Corporate Asset Management Strategy pdf icon PDF 231 KB

This is the second annual report since Strategy & Resources committee in February 2015 agreed the Council’s corporate asset management strategy that covers the period from 2015 to 2019. Committee resolved to receive an annual report on progress with delivery of the strategy.

Additional documents:

Minutes:

The Assistant Director for Resources (Asset Planning, Management & Capital Delivery) presented the report.

 

RESOLVED: that

1.    The good progress that has been made in implementing the corporate asset management strategy 2015-2019 be noted.

2.    The strategic aims of the Council’s Investment Property Portfolio be agreed as amended as set out in this report.

3.    The classes of property forming the investment property portfolio be agreed as rationalised by transferring out agricultural, advertising hoardings and land leased out for car parking from the Investment Property Portfolio to the Community Property portfolio containing property the Council holds for socioeconomic reasons.

4.    The outcome of the review commissioned from CIPFA on the operation of the Investment Property Portfolio be welcomed and the recommendations for areas of improvement agreed, as set out in Appendix C.

27.

Progress report for the London Cancer Hub pdf icon PDF 178 KB

This report sets out progress to date across the London Cancer Hub (LCH) programme’s work streams and summarises the outcome of a feasibility analysis, assessing the commercial viability of the LCH. The feasibility analysis concludes the project demonstrates sufficient viability to progress to appointing an investor and/or development partner(s).

Additional documents:

Minutes:

The Head of Economic Renewal and Regeneration presented the report.

 

RESOLVED: that

1.    The LCH programme progress to date be noted.

2.    The Memorandum of Understanding between the London Borough of Sutton and the Institute of Cancer Research be approved.

3.    The appointment of the commercial adviser be noted.

4.    The feasibility analysis undertaken to date be noted.

5.    Authority be delegated to the Strategic Director of Environment, Housing and Regeneration, in consultation with the Strategic Director of Resources, to appoint an investor and/or development partner(s).

28.

Resolution to use Compulsory Purchase Order (CPO) to acquire the land for the Beddington North Transport for London (TfL) Major Scheme pdf icon PDF 160 KB

The purpose of this report is to seek approval from the Strategy and Resources Committee for the making of a Compulsory Purchase Order(s) (CPO) in respect of the land and interests needed to implement the Beddington North Transport for London Major Scheme (the Scheme) where the land and third party interests cannot be acquired through private treaty negotiations by the Asset Management Team.

Additional documents:

Minutes:

The Area Renewal and Regeneration Programme Manager presented the report, accompanied by the Highways Engineer and Assistant Director, EHR (Safer and Stronger Communities).

 

RESOLVED: that

1.    Pursuant to the Acquisition of Land Act 1981, a Compulsory Purchase Order(s) (CPO) be made under Sections 239, 240 246 and 260 of the Highways Act 1980 and Acquisition of Land Act 1981 to acquire all or part of the land identified edged red on map and numbered attached at Appendix A.

2.    The Group Manager, Highways and Transport, Kingston & Sutton Shared Environment Service, be authorised to settle the final form and content of the CPO and all associated documentation and take all action needed to pursue the CPO and secure its confirmation.

3.    Following confirmation of the CPO, the Group Manager, Highways and Transport, Kingston & Sutton Shared Environment Service, be authorised to implement the CPO powers and acquire title to and/or take possession of the land.

29.

Street Naming & Numbering charging proposal pdf icon PDF 134 KB

This report outlines the proposal to charge for services connected with street naming and numbering. An indication of possible revenue and timescales to complete this project is included.

Minutes:

The Data Management Team Leader presented the report.

 

RESOLVED: that

1.    The implementation of a charging schedule for street naming and numbering be agreed.

2.    Authority be delegated to the Strategic Director of Resources to review the pricing and cost recovery levels in 6 months time.

30.

Constitutional Updates pdf icon PDF 214 KB

To consider updates to the Council’s Constitution.

Minutes:

The Assistant Director, Chief Executives Directorate - Customers, Commissioning presented the report.

 

In debate, the following amendments were made to the recommendations:

·         Scope of questions (Paragraph 4.2): To retain that “Any question rejected by the Mayor will be returned to the person who submitted it, explaining why it has not been accepted.”

·         Procedure rules - planning committee (Paragraph 4.7): To add that “For the avoidance of doubt, this is not intended to alter the normal start time of such meetings.”

·         Function of local committees (Paragraph 4.10):

o   To retain sub-point (2) amended to read “To consider and make proposals on issues which affect their geographical area.”

o   To amend sub-point (18) to read “To approve or reject traffic management schemes associated with all forms of parking controls (except Controlled Parking Zones) which are contentious, and where objections cannot be resolved by negotiation, and to be consulted on proposals for controlled parking zones.”

 

RESOLVED: that

1.    It be recommended to Council that the Council Procedure Rules are amended as set out in paragraphs 4.1-4.6.

2.    It be recommended to Council that the Committee Procedure Rules are amended as set out in paragraph 4.7.

3.    It be recommended to Council that the Summary and Explanation of the Constitution be updated in relation to Local Committees as set out in paragraph 4.9.

4.    It be recommended to Council that the function of the Local Committees is amended as set out in paragraph 4.10.

5.    It be recommended to Council that the procedure rules for dealing with matters at Local Committee meetings are amended as set out in paragraphs 4.11 to 4.12.

6.    It be recommend to Council that the membership of the planning committee is amended with regards to Local Committee Vice Chairs as set out in paragraph 4.14.

7.    It be recommended to Council that the Code of Conduct, as contained in section 5 of the Constitution, be amended as set out in paragraph 4.15.

8.    It be recommended to Council that the quorum requirements for Standards Committee be amended as set out in paragraph 4.16.

9.    It be recommended to Council that the planning committee scheme of delegation be amended as set out in paragraph 4.17.