Agenda and minutes

Strategy and Resources Committee
Monday, 5th February, 2018 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Fiona Bywaters, Head of Committee and Management Support (Interim)  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Link: Audio Recordings

Items
No. Item

39.

Apologies for absence

Minutes:

Apologies were received from Councillors Jayne McCoy and Marlene Heron.

40.

Declarations of Interest

Minutes:

No declarations of interest were made.

41.

Minutes pdf icon PDF 123 KB

Minutes:

RESOLVED: that the minutes of the meeting held on 15 January 2018 were agreed as a correct record and signed by the Chair.

42.

Any Items the Chair deems urgent

Minutes:

No urgent items were raised.

43.

Performance and Finance Report (Quarter 3) 2017/18 pdf icon PDF 166 KB

This covering report presents finance and performance data (up to month 9) to the Strategy and Resources Committee. The report includes an overview of the Council’s Corporate Risk Register.

Additional documents:

Minutes:

The Assistant Director, Resources Directorate (Shared Finance Service for Sutton and Kingston) and Assistant Director of Customers, Commissioning and Governance presented the report which included an overview of finance and performance data.

 

RESOLVED: that

1.    The Strategy and Resources performance and finance position at December 2017 (Month 9) was considered.

2.    The performance against Corporate Balanced Scorecard indicators be noted.

3.    The projected capital position be noted and the capital programme adjustments shown under Appendix B agreed.

4.    The corporate risk register at Appendix C be noted.

5.    The adjustments approved by delegated authority since Quarter 2 shown under Appendix D be noted.

44.

Commissioning & Financial Planning 2018-19 to 2020-21 (including revenue budget) pdf icon PDF 327 KB

This report seeks approval for the Council’s Annual Commissioning and Financial Plan for 2018/19 to 2020/21.

Additional documents:

Minutes:

The Strategic Director - Resources and Assistant Director of Customers, Commissioning and Governance presented the report which sought approval for the Council’s Annual Commissioning and Financial Plan for 2018/19 to 2020/21.

 

The Strategic Director notified Members of two amendments to the report:

·         That the 2019/20 figure in Paragraph 1.6 should state £2.5m as per Paragraph 11.47 and Appendices B and C.

·         That the reference to the capital strategy in recommendation 9 was removed.

 

RESOLVED: that the following be recommended to Full Council for consideration at its next meeting on 26 February 2018:

 

Commissioning intentions

1.    Agree the Outcomes Based Commissioning Plan at Appendix A;

 

Revenue Budget 2018/19

2.    Agree the proposed General Fund net budget requirement of £141.887m summarised at Appendix B and by Directorate at Appendix L;

3.    Agree the base budget changes set out in section 11 and summarised in Appendix C;

4.    Agree the 2018/19 savings proposed in Appendix D;

5.    Note the rent reduction of 1% as mandated by the government and agree the Housing Revenue Account (HRA) budget 2018/19 (Appendix E1) including the proposed savings;

 

Capital Programme

6.    Approve the revised capital programme for 2018/19 to 2021/22 with a total spend of £204.444m, including the proposed funding arrangements and policies, as set out in section 12 and Appendix F;

7.    Authorise expenditure to be incurred of £10.216m for the detailed 2018/19 Housing Capital Programme (Appendix F3) and £0.762m for expenditure on Corporate Operational Buildings (Appendix F4);

 

Reserves

8.    Agree the policy on reserves as set out in section 11;

 

Treasury Management

9.    Approve the Treasury Management Strategy 2018/19 which includes the Annual Investment Strategy, prudential indicators and borrowing limits as set out in Appendix G;

 

Council Tax

10.Agree the council tax for 2018/19 at £1,308.52 for a Band D property, an increase of £25.17 (2%) for the adult social care ‘precept’ and £25.04 (1.99%) for general purposes;

11.Approve the formal resolution at appendix H, including the council tax requirement of £95.178m;

12.Note the proposed Greater London Authority precept of £294.22, increased from £280.02 in 2017/18, a yearly increase of £14.20 or 27p a week;

 

Other

13.Approve the Council’s pay policy statement for 2018/19 (Appendix J); and

14.Approve the Members’ Allowances Scheme for 2018/19 (Appendix K).

 

Note: in accordance with procedure rule 15.4 Councillors Tim Crowley, Neil Garratt and David Hicks requested that their abstention on the vote be recorded.

45.

Primary school needs and development in Sutton town centre pdf icon PDF 112 KB

This report explores the potential locations for a new primary school in Sutton Town Centre based on the anticipated demand.

Additional documents:

Minutes:

The Head of Asset Management presented the report, accompanied by the Assistant Director - Resources (Asset Planning, Management and Capital Delivery), which explored the potential locations for a new primary school in Sutton Town Centre.

 

RESOLVED: that

1.    Further investigation into the suitability of the Secombe Centre and 3 Robin Hood Lane as possible locations for a new primary school be endorsed.

2.    Officers be authorised to continue to work with the Education and Skills Funding Agency (EFSA) in order to proceed with feasibility and financial planning exercises to help finalise the choice and that a further report be presented to Committee when a final recommendation can be made.

46.

Exclusion of the public and press

The following motion should be moved, seconded and approved if the committee wishes to exclude the press and public to deal with reports revealing exempt information:

 

“That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph X Schedule 12A of the Local Government Act 1972.”

 

Minutes:

The following motion was moved by Councillor Ruth Dombey and seconded by Councillor Simon Wales and approved by committee members:

 

“That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3, Schedule 12A of the Local Government Act 1972.”

47.

Authority to Acquire Property pdf icon PDF 154 KB

This report seeks delegated authority to bid at auction to acquire a property in Sutton Town Centre. Commercially confidential information regarding this report is set out in an accompanying exempt report.

Additional documents:

Minutes:

In exempt session, the Assistant Director - Resources (Asset Planning, Management and Capital Delivery) presented the report which sought delegated authority to bid at auction to acquire a property in Sutton Town Centre, as detailed further in the exempt report.

 

An amendment was agreed by Members that the words ‘subject to due diligence’ be added to the first recommendation.

 

RESOLVED: that

1.    Authority be delegated to the Strategic Director - Resources to submit a written bid, and, if required, to bid at auction to acquire a property in Sutton Town Centre, up to a maximum amount stated in the exempt report, subject to due diligence.

2.    Further expenditure be authorised as stated in the exempt report to cover fees, stamp duty, legal and other costs associated with the acquisition.