Agenda and minutes

Strategy and Resources Committee
Monday, 1st April, 2019 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:


No. Item


Apologies for absence


Apologies for absence were received from Councillors Tim Crowley and Amy Haldane with Councillor Param Nandha attending as substitute for Councillor Tim Crowley.


Declarations of interest


There were no declarations of interest.


Minutes pdf icon PDF 77 KB

To approve as a correct record the minutes of the meeting held on 11 February 2019.


RESOLVED: that the minutes of the meeting held on 11 February 2019 be agreed as an accurate record.


Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).


There was no urgent business.


Petition - Victoria House pdf icon PDF 150 KB

To consider two petitions requesting the Compulsory Purchase of Victoria House.


The Chair invited the petitioners to address the meeting for up to five minutes. The petitioners raised issues including:

·         The Council’s policy relating to the building

·         Demolition of the existing building

·         Condition of the building

·         Safety issues and lack of security


The chair invited Tom Hichisson from Home Group to address the meeting who set out plans for the development of the site and their intentions to engage with residents in developing a planning application. The Chair invited questions from members. Members discussed: how Home Group were working with residents, timescales for demolition and submission of the detailed planning application, the reasons for and against the use of a compulsory purchase order, the timescales for engagement with residents on specific design plans and how Home Group were managing current issues with the site.


Mr Hichisson advised that a separate application would be made for demolition of the current building on the site and that a revised planning application was expected to be submitted by the end of the year. Mr Plant explained that there hadn’t been any engagement with Church Hill, Abbotts and Priory Road Residents Association (CHAPRA) as yet by Home Group on the proposed planning application, but that this was planned.



1.    That the paper and e-petition requesting the Council to acquire Victoria house using its Compulsory Purchase Orders (CPO) powers be noted


2.    That the Council’s undertaking to work constructively with the landowner to deliver an acceptable scheme on the site and to use its powers of compulsory purchase should the landowner be unwilling or unable to prepare an acceptable scheme for the site, be confirmed.



The Grove and The Old Rectory, Carshalton pdf icon PDF 159 KB

To consider proposals for the refurbishment and future use of the Grove and the Old Rectory.




Additional documents:


The Chair brought forward consideration of the item due to public interest in the report.


The Assistant Director - Asset Planning, Management and Capital Delivery introduced the report, advising that in relation to recommendation 2.5 Officers would be happy to bring a report back to the Committee if it was not possible to secure a viable outcome through Sutton Living Limited, members suggested that the recommendations were amended to reflect that.


In relation to the Old Rectory members discussed: whether developing a single use dwelling would be a viable option, the valuations and how they had been conducted, whether state aid was an issue and the likelihood of Sutton Living developing the site. In relation to the Grove, members discussed access to the site in the context of the park opening hours and curtilage of the site.



1.    That the revised costs associated with the repair of the Old Rectory and its enhanced conservation status be noted;


2.    That the grant of a long lease of the Old Rectory to Sutton Living Limited (SLL) for residential use only, by conversion to apartments for letting, subject to planning and Listed Building consent, be agreed;


3.    That the grant of a long lease of The Grove to Sutton Living Limited (SLL) for conversion to apartments for letting, subject to planning consent, be agreed;


4.    That it be noted that the Assistant Director (Asset Planning, Management and Capital Delivery) will agree terms and take all steps necessary to effect the above recommendations, including arranging for the sale price agreed with Sutton Living to be reviewed and certified by an independent firm of chartered surveyors;


5.    That it be noted that in the event that Sutton Living Ltd cannot discharge the work set out in the report and referred to in recommendation 2.2, further proposals which reflect the character of, and ambitions for, the buildings be brought to this committee


6.    That it be noted that leasehold transfers of either or both properties which restricts their use to rented apartments only impacts upon their values and that transfer to Sutton Living enables the provision of additional rented housing, ensures the retention of the Council’s freeholds and enables a more effective control of the buildings. Committee is consequently requested to agree that either or both properties are transferred at less than the best consideration reasonably obtainable if necessary to effect the above recommendations.


Outcome Based Commissioning - Programme Update and Presentation on Initial Findings pdf icon PDF 223 KB

The purpose of this report is to give Members early sight of the initial findings from activity undertaken through the Being Active Citizens and Making Informed Choices reviews, and to set this in the context of the financial planning that is taking place in order to balance the council’s budget over the next four years.

Additional documents:


The Assistant Director - Customers, Commissioning and Governance introduced the report, highlighting a presentation which had been circulated to members. Members agreed that the outcomes based approach was the right one in the context of reducing resources to ensure needs could be met in the most effective and efficient way. Members also discussed effective member oversight of outcome based commissioning and aligning objectives with external partners to deliver the Sutton Plan. Officers offered to support a member seminar to look at the programme findings in more detail which was welcomed.


RESOLVED:- That the information contained in the report and presentation be noted.


Equality and Diversity Framework pdf icon PDF 161 KB

Updated Framework to take into account new Council Policies, legislation and case law.

Additional documents:


The Assistant Director - Customers, Commissioning and Governance introduced the report, Members sought confirmation of the Commission membership, how issues would be responded to by the Council and how the Commission assisted the Council in discharging its equality duties.




1.    That the new Equality and Diversity Framework 2019/20 - 2023/24 be agreed;


2.    That it be recommended to Full Council to end the Equality and Diversity Forum and utilise instead the Sutton Fairness Commission for external equality and diversity functions and delegate authority to the Monitoring Officer to make any consequential amendments to the Council’s Constitution.


Hill House, Bishopsford Road, Morden pdf icon PDF 150 KB

To consider proposals for the management of Hill House and its future use.


Additional documents:


The Assistant Director - Asset Planning, Management and Capital Delivery introduced the report. Members expressed concerns about any loss of community facilities.



1.    That the residential development of such parts of the grounds of Hill House as can satisfactorily be developed, subject to planning consent, as set out in this report and assuming that part or all of the current building remains in use, be approved;


2.    That the development of new housing by the Council, subject to feasibility studies, or should that not reasonably be possible, the long leasehold transfer of land to a developer be approved;


3.    That the efforts to secure an alternative management structure for Hill House to retain community use and agree to allow the voluntary sector until September 2019 to develop viable proposals, be noted; and


4.    That it be noted that the Assistant Director (Asset Planning, Management and Capital Delivery) will agree terms and take all steps necessary to implement the above recommendations, in consultation with the lead members for Resources and the Voluntary Sector.



Better broadband access for residents: Implementing the Digital Strategy pdf icon PDF 160 KB

To consider proposals to grant borough-wide wayleaves to broadband providers to supply superfast broadband to housing estates.



Additional documents:


The Assistant Director - Asset Planning, Management and Capital Delivery introduced the report. Members discussed bandwidth in the borough and what action could be taken to improve coverage in the borough.



1.    That the grant of wayleaves at nominal charge to enable access for internet and communications cabling, subject where possible to securing social benefits and recovery of the Council's costs be approved;


2.    That it be approved, that the grant of wayleaves may be at less than the best consideration reasonably obtainable, where a charge could otherwise have been levied.


Event Fees & Charges Grant - amendments to guidance pdf icon PDF 165 KB

This report considers the financial impact of the Council judgement on community groups and the Events Fees and Charges Grant. The report also offers a series of recommendations to improve the managing of the grant process.



Additional documents:


The Head of Community Safety Services introduced the report. Cllr McCoy reported feedback from chairs and vice chairs of local committees, namely a request that recommendation 1.2 be reviewed after 12 months of operation, with a report back to the committee.



1.    That the following amendments to the Event Fees and Charges Grant scheme, be approved:

1.1. Restrict groups to applying for a maximum of two events per year, with applications permissible a maximum of 6 months in advance of the event;

1.2. set a maximum limit of £2,000 as the amount a group can apply for in any one grant;

1.3. require successful applicants to advertise that the event is being supported and part/fully funded by the Council;

1.4. clearly stipulate that any groups with commercial interests cannot be supported through the Events Fees & Charges Grant; and


2.    That the current process for awarding Event Fees and Charges Grants through delegated authority to the Strategic Director for Environment, Housing and Regeneration in consultation with the Local Committee Chairs be confirmed.