Agenda and minutes

Strategy and Resources Committee
Monday, 14th September, 2020 7.30 pm

Venue: Virtual meeting

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:


No. Item


Welcome and introductions


The Chair, Councillor Ruth Dombey, welcomed those present.


Apologies for absence


There were no apologies for absence.


Declarations of interest


There were no declarations of interest.


Minutes pdf icon PDF 77 KB

To approve as a correct record the minutes of the meeting held on 6 July 2020.


RESOLVED: that the minutes of the meeting held on 6 July be agreed as an accurate record.


Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).


The Chair had requested an update item on the progress of the Safer, Active Greener, Streets programme which would be taken at the end of the agenda.


Update on the Council's Response to COVID-19 pdf icon PDF 306 KB

In this extraordinary public health situation, we remain Ambitious for Sutton, and are working to support vulnerable residents, businesses, NHS and other partners, and planning for recovery across the borough.



The Chief Executive introduced the report. Officers updated members on the current incident rates, the outbreak control plan and the reopening of schools.


Members thanked staff for their response to the crisis, particularly in terms of keeping services operating. Members discussed business recovery and the impact of the ‘rule of six’; the planning for a potential second lockdown; the impact on homelessness; testing in schools and services offered to schools by Cognus.


Officers advised that in relation to support for business the impact was being monitored and officers were considering how the ‘rule of six’ might affect how people use the high street. The exact number of small businesses operating in the borough was unknown, officers were working to identify any remaining businesses eligible for funding and the government had confirmed any funding that was unspent could not be retained by the Council but needed to be returned to the Treasury. Consideration was being given to a potential second lockdown by way of Sutton’s local outbreak plan. In relation to homelessness government measures had impacted on the level of anticipated evictions and the Homelessness Strategy would be reviewed at the Housing Economy and Business Committee in October. A range of support was available in terms of educational psychology, the support provided through Education, Health and Care Plan (EHCP)s was provided without charge.

RESOLVED: That the actions in the report be noted and endorsed.



Update on Medium Term Financial Plan 2021/23 pdf icon PDF 303 KB

This report provides an updated forecast position for 2020/21 and sets out the likely impact on future budgets that will need to be mitigated as we update our Medium Term Financial Plan over the next six months.

Additional documents:



The Strategic Director of Resources introduced the report.


Members discussed the Investment Income Portfolio (IPP); the implication of any savings targets being missed for 2019/20; the impact of COVID-19 expenditure and how to seek to influence the government in relation to the budget gap.


Officers advised that the pandemic was having an impact on the office rental market and therefore the IPP. Some savings had been reprofiled as a result of the pandemic and officers were working to achieve those savings as quickly as possible.



  1. That the revised financial forecast for 2020/21, including the use of £2m of Council funding to partially mitigate the in year overspend, be noted.
  2. That the capital budget adjustments as set out in Appendix B2 be approved.
  3. That an advanced payment from the Housing Revenue Account of Management fee of up to £600k to Sutton Housing Partnership to fund the transition costs of the Repairs service, be approved.
  4. That the revised financial forecast for the Medium Term Financial Plan and forecast budget gap of £12m - £20m be noted, to be addressed for 2021/23.



Safer, Active, Greener Streets progress update


The Chair invited the Chair of the Environment and Neighbourhood committee to provide an update on the Safer, Active, Greener Streets programme which had been considered at the previous meeting. The Chief Executive apologised to all Councillors for mistakes in the process of implementing the schemes and how they were communicated.


Members discussed: the implementation of schemes, how the success of schemes were monitored and reviewed, the communication around the implementation of schemes and how far schemes could be amended or removed. The item would be considered in more detail at the Environment and Neighbourhood committee scheduled for 1 October.