Audit and Governance Committee
Thursday, 31st October, 2019 7.00 pm

Venue: Civic Offices - St Nicholas Way, Sutton, SM1 1EA. View directions

Contact: Cassie Fraser-Shanley, Committee Services Officer  Tel.: 020 8770 4990, Email:


No. Item

Fire Precautions - Civic Offices pdf icon PDF 42 KB

Additional documents:


Welcome and introductions


Apologies for absence


Declarations of interest


Minutes of the previous meeting pdf icon PDF 78 KB

To approve as a correct record the minutes of the meeting held on 25 July 2019.

Part 1 - Governance


Operation of the Code of Conduct pdf icon PDF 108 KB

A function of the Council’s Audit and Governance Committee is to receive reports on the operation of the member Code of Conduct at Sutton. The purpose of this report is to update the committee on complaints which have been received and dealt with since the last meeting of the Audit & Governance Committee on 25 July 2019.


Member Development Update pdf icon PDF 257 KB

The purpose of this report is to update the Committee on the Council's member development programme, setting out how the Council is ensuring that all members are fully aware of their obligation to follow the Nolan Principles and to help them meet the standards of behaviour and conduct that the public have a right to expect from their elected members.


HR Update pdf icon PDF 410 KB

This report provides an overview of key HR workforce and health and safety related data, including analysis of that data and an overall direction of travel. It provides an update on a range of activities within HR and across the London Borough of Sutton (LBS) to address some of the challenges the data raises.  It also provides an update on some of the projects that are coming out of our OD Strategy.

Part 2 - Audit


Review of the Investment Property Portfolio and Risk Management pdf icon PDF 197 KB

This report sets out how the Council monitors performance and deals with risk in relation to existing and new properties in the investment portfolio.  This contributes to the quality and security of the Council’s investment holdings and its ability through protected/improved revenue to deliver the corporate plan priorities.


Internal Audit Progress Report pdf icon PDF 202 KB

In May 2019, the Audit and Governance Committee agreed an Annual Audit Plan comprising a total of 750 chargeable days. This report summarises Internal Audit’s progress in delivering the Annual Audit Plan up to September 2019.

Additional documents:


Hackbridge School - Capital expansion project Internal audit pdf icon PDF 124 KB

Internal Audit were asked to review the processes and procedures followed for the Hackbridge Primary School Expansion project, including the tender and monitoring arrangements and to consider any lessons learnt. The report is attached as Appendix A.

Additional documents:


Anti Fraud and Anti Corruption Strategy and Whistleblowing Policy update pdf icon PDF 126 KB

The Anti-Fraud and Corruption Strategy sets the Council’s approach to preventing, detecting, investigation of and action against fraud and corruption, both internally and externally.

Additional documents:


Fraud Referrals and Investigations Update pdf icon PDF 215 KB

This report summarises the results of the Council’s Counter-Fraud and investigations work undertaken since 1 April 2019 compared with the indicative resource allocation plan for 2019/20.

Additional documents:


Annual Audit Letter 2018/19 pdf icon PDF 108 KB

The Annual Audit Letter for 2018/19 formally reports the outcome of the external audit of the Council’s financial statements for the year and the external auditor’s (Grant Thornton) opinion on the Council’s arrangements to secure value for money. The auditor gave an unqualified opinion on the financial statements, including the pension fund statements, and concluded that the Council had proper arrangements in all significant respects to ensure it delivered value for money in its use of resources.

Additional documents:


Audit Progress Report and Sector Update pdf icon PDF 110 KB

The Audit Progress Report and Sector Update provides the progress of our external auditors (Grant Thornton) in delivering their responsibilities. The report also includes:


·         A summary of emerging national issues and developments that may be relevant to the London Borough of Sutton; and

·         A number of challenge questions in respect of the emerging issues.

Additional documents:


Corporate Risk Register pdf icon PDF 147 KB

This report provides an overview of the current corporate risk register which has been updated for October 2019.

Additional documents:


Treasury Management - Mid Year Report to 30 September 2019 pdf icon PDF 158 KB

This report is the treasury management review for the six months ended 30 September 2019. It summarises the Council’s Treasury Management operations during the first six months of 2019/20. It is presented for the purpose of monitoring and review and meets best practice as suggested by the Treasury Management Code of Practice.

Additional documents:


Provisional Work Plan pdf icon PDF 53 KB