Agenda and minutes

People Committee
Thursday, 14th June, 2018 7.00 pm

Venue: Civic Offices - St Nicholas Way, Sutton, SM1 1EA. View directions

Contact: Cathy Hayward, Committee Services Officer  Tel.: 020 8770 4990, Email:

Link: Audio Recording

No. Item


Welcome and Introductions


The Chair welcomed those present.


Apologies for absence and notification of substitutes


No apologies for absence were made.


Declarations of interests


3. Declarations of interests.

·         Andrew Theobald, Non Pecuniary, is Chair of Board of Trustees for Sutton Community Transport and Vice Chair of Local Governing Board Tweeddale Primary School.

·         Councillor Jane Pascoe, Non Pecuniary, is a  Governor at Stanley Park, Academies of Inspiration




Pupil Place Planning Update pdf icon PDF 158 KB


This report will update on the provision of school places in the Borough including the delivery of a new secondary school in the Borough.



Kieran Holliday, Head of Pupil Based Commissioning, presented the report. In an update to the report, it was confirmed that Planning Committee had approved the application for temporary accommodation on the Carew Academy site at its meeting of the 6 June 2018.

Following the officer presentation, Members requested a brief update on the Rosehill School Site. The Head of Pupil Based Commissioning referred to the history of this site, the approved Local Plan and interactions with the Education, Skills and Funding Agency (ESFA). The consultation process of local stakeholders would be led by the ESFA and officers were in contact where appropriate.

In response to Member questions, the Head of Pupil Based Commissioning clarified that ‘bulge classes’ would not impact on the published admissions number. Further detail was provided as to how projections are calculated as well the definition of transition rates and ‘home applications’. In relation to Carew Academy, sources of funding, the commissioning procedures, anticipated expenditure and allocated budget were referred to by the Head of Pupil Based Commissioning.

Finally, Members discussed pupil places in the Hackbridge area, particularly after development there, and the Head of Pupil Based Commissioning explained that commissioning would not be appropriate at this stage. It would nonetheless be kept under review.


1.    The outcomes in relation to primary and secondary applications for 2018 as well as the projections for school places in the Borough in the future be noted.

2.    The expenditure of £328k for the delivery of temporary accommodation (subject to planning) on the Carew Academy site to provide sufficient accommodation for the projected need for places for pupils with Special Education Needs or Disabilities (SEND) - see paragraph 3.20 - be noted.



SEND Area Ofsted Inspection pdf icon PDF 140 KB

To report on the recent SEND Area Ofsted Inspection as well as to seek the Committee's endorsement to measures and actions being undertaken to respond to the areas for development that have been identified.

Additional documents:


Kieran Holliday, Head of Pupil Based Commissioning, presented the report after giving apologies on behalf of Fiona Phelps, Assistant Director - Education and SEN, accompanied by Bob Harrison, Service Director - Cognus Ltd.


In response to Members questions, it was confirmed that a number of concerns had been addressed in the self-evaluation process and an update was provided with regards to senior officer staffing of SEN.


Members questioned the composition of the implementation group and the Head of Pupil Based Commissioning explained the rationale, confirming that those involved play a key role in working with a wide variety of organisations. The Interim Strategic Director - People added that stakeholders of the group would be kept under review.


Councillor Holly Ramsey requested that Members of the Committee be provided more frequent updates following the criticisms of leadership and challenge by elected members in the OFSTED report.


An additional recommendation was proposed by Councillor Elliott Colburn and seconded by Councillor Jane Pascoe, that “A written briefing be provided on a monthly basis, as appropriate, to the Chair and Lead Member of the Opposition from August on this matter.”


The Strategic Director - People (Interim) committed to providing a summary of the written statement of action to Cllr James and Pascoe, prior to submission, and referred to the recommendation that an update to committee would be provided in September 2018. Members sought reassurance that the statement would be sufficiently robust and the Chair confirmed that she would have oversight of the document prior to submission.


Further discussion followed about methods of quality assurance and review across the borough of the Education Health and Care Plans. The Service Director - Cognus Ltd reported there is staff training arrangements, and a moderation process in place to review the Education Health and Care Plans(EHC) plans, parental involvement  is included in the workstreams as outlined by the report.


Members discussed financial implications for schools of delivering the Education Health and Care Plans (ECH).  Finance which will be from the national funding formula and the dedicated schools grant.


Prior to the vote, Andrew Theobald (Roman Catholic, Archdiocese of Southwark) left the meeting.


  1. The findings of Ofsted/CQC as published in ‘the letter’ (Appendix A) be noted.


2.            The work that is being undertaken to produce the Written Statement of Action and note the submission deadline of 3 July be noted and endorsed.


3.            A report be brought back to the Committee in September for officers to update on progress made on the Written Statement of Action (WSOA).


4.            A written briefing be provided on a monthly basis, as appropriate, to the Chair and Lead Member of the Opposition from August 2018 on this matter.



People Performance Report pdf icon PDF 148 KB

In order to enhance the scrutiny work of standing committees, members are asked to consider performance within the areas of responsibility for their committee. This information will be presented at committee meetings. Members will be able to explore performance issues, ask questions of officers and seek assurance as to what mitigation is being put in place to rectify issues.

Additional documents:


Benjamin Bennett, Data and Intelligence Manager, presented the report and the live Pentana indicators. Further definition was provided on the indicators where requested.


Councillor Jane Pascoe requested that numbers be given, alongside the percentages, to provide greater context to which Sandra Roche, the Assistant Director - Adult Social Care (Interim), agreed.


In discussing available indicators, Members queried whether education and health care plans could be monitored as well as exclusions. The Head of Pupil Based Commissioning considered potential strategic and operational indicators and referred to an indicator on permanent exclusions.


It was queried whether the educational indicators were SMART (in particular items 10 and 11 within the report) and suggested that these should be linked to the OFSTED report previously discussed. It was suggested that non-maintained places for SEN children be monitored and indicators tracked with regards to SEN transport. The Head of Pupil Based Commissioning responded that some data sets are collected nationally, and others gathered by working with schools, taking the feedback into consideration.




  1. The 2018/19 KPIs for People’s services as set out at Appendix A and B be agreed.
  2. The performance dashboard as set out at Appendix C be noted.



Any urgent items brought forward at the direction of the chair


No urgent business was raised.



Date of next meeting


The date of the next meeting was confirmed as 27 September 2018.