Agenda and minutes

Environment and Sustainable Transport Committee
Thursday, 28th January, 2021 7.00 pm

Venue: Virtual Meeting

Contact: Benjamin Kiang, Committee Services Officer  Email: committee.services@sutton.gov.uk | 020 8770 4990

Media

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair, Councillor Manuel Abellan, welcomed those present.

The Chair informed the committee that, as had been agreed ahead of the meeting, the petition on Butter Hill bridge and the update on the Safer, Active, Greener Streets scheme (agenda items 6 and 10 respectively) would not be heard in the meeting but would be deferred to a separate meeting of this committee on 11 February 2021 to allow for consideration of a recent High Court ruling. It was noted that the petition had been deferred at the request of the lead petitioner.

2.

Apologies for absence

Minutes:

There were no apologies for absence.

3.

Declarations of interest

Minutes:

There were no declarations of interest.

4.

Minutes of the previous meeting pdf icon PDF 80 KB

To approve as a correct record the minutes of the meeting held on ######.

Minutes:

RESOLVED: that the minutes of the meeting held on 1 October 2020 be agreed as an accurate record.

5.

Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Minutes:

There was no urgent business.

6.

Biannual Performance Monitoring pdf icon PDF 157 KB

Indicative timing: 5 minutes

 

To note the Environment and Sustainable Transport (E&ST) Bi Annual Performance Monitoring report.

Minutes:

Jennifer Sibley, Head of Climate Action and Sustainability presented the report.

 

RESOLVED:

1.    That the Environment and Sustainable Transport (E&ST) Bi Annual Performance Monitoring report be noted.

 

7.

Diversity Mural pdf icon PDF 174 KB

(Indicative timing: 25 minutes)

 

This report sets out a proposal to design and install a piece of co-created public art in Sutton town centre to promote inclusion, equality and to represent the culturally diverse communities within the borough.

Additional documents:

Minutes:

Kelly Saini Badwal, Head of Cultural Services, presented the report. 

 

Councillor Steve Cook spoke about his involvement with this project as Lead Member for Cultural Services and Leisure and thanked the Chairs of the Local Committees for their support.

 

Members discussed engagement with community groups as well as the timeline for delivering the mural.

 

RESOLVED:

  1. That the commissioning, co-creation and installation of a diversity mural in Sutton town centre, which will capture and promote the talent and diversity within Sutton’s communities be agreed.

 

8.

Appointment of a new contractor for street lighting on the highway pdf icon PDF 159 KB

Indicative timing: 20 minutes

 

To approve the award of the contract for the Street Lighting Service Maintenance contract, upon successful completion of the ten day mandatory standstill period, to Contractor A. This will be for a period of ten years, commencing on 1 April 2021.

Additional documents:

Minutes:

Alex Constantinides, Interim Assistant Director for Highways, Transport and Regulatory Services, presented the report.

 

Members discussed the energy-saving benefits of LED lighting and its importance in helping to reduce the borough’s carbon footprint.

 

The Interim Assistant Director for Highways confirmed that the intention was to convert old concrete columns to new steel ones. He also confirmed that, with the new contractor, there would be potential for having electric vehicle charging facilities connected to street lamps. It was confirmed that the council is already a significant way into its rollout of LED street lighting. It was clarified that the term ‘dimming’ referred to the process of bringing the brightness of the street lamp bulbs down to regulation levels as they often appear brighter once converted to LED. The associated energy-saving benefits were also highlighted.

 

RESOLVED:

  1. That the award of the contract for the Street Lighting Service Maintenance contract, upon successful completion of the ten day mandatory standstill period, to Contractor A be approved for a period of ten years, commencing on 1 April 2021.

 

9.

Highways and Regulatory Services Shared Service Review pdf icon PDF 162 KB

Outcome of a review undertaken on Highways and Regulatory Shared Services commissioned jointly with RBK.

Additional documents:

Minutes:

Robert Overall, Interim Strategic Director of Environment, Highways and Regulatory Services, presented the report.

 

Members discussed the potential for having an apprentice or graduate trainee within the service. The idea was welcomed by the Strategic Director. He also confirmed that pay structures within the service are under constant review to ensure that they remain competitive and attract a high level of quality to the service.

 

The Strategic Director confirmed that improved communication between the Highways and Regulatory Services and ward members was an important part of the improvement plan and that there would be a dedicated workstream to look at this.

 

Members discussed the impact of this review on the shared service arrangement. The Strategic Director highlighted that this review intended to provide additional strategic leadership capacity to the service and to improve the delivery of priorities for Sutton.

 

RESOLVED:

  1. That the creation of a permanent Assistant Director of Highways and Regulatory Services post, dedicated to the London Borough of Sutton to increase leadership capacity and oversight of the Highways and Regulatory Services, be approved. 

 

It was noted that the following members abstained on the vote on the first recommendation:

  • Councillor Jed Dwight
  • Councillor Neil Garratt
  • Councillor Tony Shields

 

2.            That the Improvement Plan which is being developed for the Highways and Regulatory Service, that will be delivered in the first half of 2021 based on the recommendations of the Ernst and Young (EY) report into the shared service be noted.

 

3.            That the Environment and Sustainable Transport Committee will receive an update report on the progress of the improvements in June 2021.

10.

Update on the Parking Strategy

Minutes:

The Chair confirmed that the introduction of the Permit Parking Area scheme at St Helier has been delayed due to the current lockdown restrictions as a result of COVID-19 and the parking support being provided to NHS staff and key essential workers. He also confirmed that the intention of the council is to introduce the scheme later this year.

 

Members discussed parking issues around vaccination centres including doctor’s surgeries. The Strategic Director agreed to explore the specifics of emerging issues with colleagues from Health. He also confirmed that the council was in daily contact with Health colleagues to support the rollout of the vaccination programme.