Agenda and draft minutes

Environment and Sustainable Transport Committee
Thursday, 24th June, 2021 7.00 pm

Venue: Virtual Meeting

Contact: Benjamin Kiang, Committee Services Officer  Email: committee.services@sutton.gov.uk | 020 8770 4990

Media

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair, Councillor Manuel Abellan, welcomed those present.

2.

Apologies for absence

Minutes:

There were no apologies for absence.

3.

Declarations of interest

Minutes:

There were no declarations of interest.

4.

Minutes of the previous meeting pdf icon PDF 81 KB

To approve as a correct record the minutes of the meeting held on 18 March 2021.

Minutes:

RESOLVED: that the minutes of the meeting held on 18 March 2021 be agreed as an accurate record.

5.

Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Minutes:

There was no urgent business.

6.

Petitions pdf icon PDF 155 KB

To hear and consider the following petitions, submitted by residents:

 

·         Penalty Charge Notices

 

·         Reduce traffic speed on Park Lane, Boundary Road, Parkgate Road and Ruskin Road

Additional documents:

Minutes:

 

Petition Regarding Penalty Charge Notices

 

Alex Constantinides, Interim Assistant Director, Highways, Transport & Regulatory Services, presented the report on the petition. He emphasised that the schemes were lawful and any Penalty Charge Notices issued at the time for non-compliance were also lawful. Members discussed the penalty notices and noted the large number of signatures received in favour of the petition.

 

The lead petitioner sent her apologies as she was unable to attend the meeting.

 

RESOLVED:-

1. To note the petition received.

 

2. To agree that the Penalty Charge Notices were lawfully issued and should not be cancelled or refunded.

 

Petition regarding traffic speed on Park Lane, Boundary Road, Parkgate Road and Ruskin Road

 

Alex Constantinides, Interim Assistant Director, Highways, Transport & Regulatory Services, presented the report on traffic speeds and the petition regarding speed calming measures. Mr Constantinides emphasised the Council's commitment to reduce traffic congestion and improve the environment in the borough.

 

He also explained that although he acknowledged that further work was needed, the funding arrangements to support current priorities remained uncertain from TFL therefore, funding would not be available to progress this particular scheme.

 

Verity Thomson, lead petitioner, was invited by the Chair to address the Committee. the main points she raised were:

There were speeding cars on Ruskin Road, despite existing calming measures

There has been concern from neighbours and residents about this for a long time

The lack of action taken previously when these concerns were shared

A 20 mph zone would be appreciated, but any effective intervention would be welcome

A borough wide initiative would be beneficial

 

There was discussion amongst members about taking these schemes to the relevant local Committees. They also spoke about existing traffic interventions such as raised tables along Ruskin Road, zebra crossings and traffic control crossings introduced over a period of ten years. The Committee noted that there was not enough funding available from TfL, which was the main means of funding for roads, to implement further traffic calming measures in the area. Members also spoke of the high levels of school traffic.

 

The Committee noted that there was some work being done to improve the traffic issues and improve pedestrian safety but that more needed to be done. The Chair clarified that a borough wide consultation would be required for 20mph residential zones and that the government would need to be lobbied for the funding for these schemes.

 

RESOLVED:-

 

1 To note the petition received.

 

2 To undertake the collection of traffic and accident data to inform the Council about the existing road conditions and whether consideration should be given to a road safety scheme in this area.

7.

Delivering Ambitious for Sutton: Environment and Sustainable Transport Committee pdf icon PDF 192 KB

This report provides the Environment and Sustainable Transport Committee with high level information on the areas that the committee is responsible for. It will help to inform decision making throughout the year and support the committee to effectively scrutinise/challenge performance and delivery.

Additional documents:

Minutes:

Simon Latham, Interim Strategic Director Environment, Housing and Neighbourhoods, introduced the presentation.

 

The Committee asked if it would be possible to lobby the government for highways funding through car tax receipts for Greater London as was the case with Central London. They also discussed sources of additional funding.

Members also spoke about the effects of fly-tipping and the issues around booking of the Household Reuse and Recycling Centre.

 

RESOLVED:-

1 To  note the role of the Environment and Sustainable Transport Committee in discharging the Council’s Ambitious for Sutton objectives.

 

2 To note the wider policy and legislative context for the committee.

 

3 To note the key priority areas for the committee over the next year.

 

4 To note the financial context for the committee over the next year.

8.

Bi Annual Performance Monitoring pdf icon PDF 151 KB

To review the performance of services under the Environment and Sustainable Transport Committee.

Minutes:

Victoria Jeffrey, Head of Partnerships and Sustainability, presented the Bi Annual Performance Monitoring report. It was a procedural report with a deep dive approach focused on different services every 6 months. The focus this time was on regulatory services, highways and transport.

 

Ms Jeffrey explained that although COVID-19 had an effect on these services, they were resilient and adapted to meet the challenges. Regulatory services worked quickly and efficiently with business support services to make sure businesses were open when they could be. For highways, there was particular interest in electric vehicle charging and installing charging ports at additional locations.

 

RESOLVED:-

1 To note the Environment and Sustainable Transport (E&ST) Bi Annual Performance Monitoring report.

9.

Leisure Centre Contract - COVID-19 pdf icon PDF 156 KB

The impact of COVID-19 on the Council's leisure centre contract.

Minutes:

 

Jan Underhill, Assistant Director Wellbeing, presented the report. The report pulled together the impact of COVID-19 on the leisure services. The four leisure centres that operate across the Borough had to close and two of these were used to support the Council's emergency response. Closure of the leisure centres left the operator without income and the Council had to provide a subsidy, negotiated with the provide at a break even position, to ensure that the service remained viable. Ms Underhill also commented that there were different types of relief available as the year progressed which would cover the majority of the residual costs.

 

Ms Underhill stated that a review of physical activity and leisure would take place post COVID-19, using residents' feedback to plan going forward. If the current contract for leisure services were to be renewed, this would be subject to a procurement process.

 

Members expressed concerns about priority booking fees at the Westcroft Leisure Centre. Ms Underhill explained that she was aware of that, and although the provider sets their own prices, discussions were being held to ensure people were not disadvantaged due to their income levels.

 

RESOLVED:-

1 To note the progress being made to minimise the impact of COVID-19 on the leisure contract.

 

2 To note the Council’s continued financial support for SLM, the leisure provider, up to the end of the financial year 2021/22.

10.

Safer & Healthier Streets pdf icon PDF 185 KB

To report back the results of the School Streets consultation and proposed way forward, this will include a proposed exemption policy and appropriate EQIA. To present the proposed way forward and Communications Plan for the Worcester Park and Butter Hill area-wide proposals.

 

Additional documents:

Minutes:

Alex Constantinides, Interim Assistant Director, Highways, Transport & Regulatory Services, presented this report. He emphasises the importance of the consultations and resident input into these schemes.

 

Members welcomed officers' proposal of a members’ briefing on the movement sensors and discussed the benefits and drawbacks of having school streets schemes in place. They also commented on needing more investment in public transport within the borough. There were also concerns that there was some negative feedback from consultation with residents regarding a few of the school streets schemes.

 

Mr Constantinides explained to the Committee that they were looking at using ANPR cameras to look at data and monitor air-quality around certain schools.

Ward Councillors asked to be kept involved and consulted on the schemes.

 

RESOLVED:

Neighbourhood place-making

1 To agree to a programme of engagement with local residents and stakeholders outlined in Section A.

 

School streets

2 To note the results of the school streets consultation as set out in Appendix A.

 

3 To agree to the implementation of 11 School Street schemes as described in this report.

 

4 To agree to proceed with necessary infrastructure works following the statutory process.

 

5 To delegate to the Strategic Director of Environment, Housing and Neighbourhoods the finalisation of implementation in line with the proposals set out in this paper and in the light of further consultation with schools.

 

It was noted that the following councillors abstained on resolutions 2, 3, and 4:

Councillor Jed Dwight

Councillor Neil Garratt

Councillor Tony Shields

Councillor Nick Mattey

11.

Parking Strategy Geographical Area 3 (GA3) Update pdf icon PDF 176 KB

A report discussing the proposals of two permit schemes in the Geographical Area 3 (GA3) phase of the Parking Strategy.

Additional documents:

Minutes:

 

Simon Latham, Interim Strategic Director for Environment, Housing and Neighbourhoods, introduced the report.

 

It was noted that the consultation had been hosted over several stages from 2019-21. Due to the large number of responses from the consultation, especially in the Longfellow Road and Moreton Road areas, it was agreed that the findings of the consultation and subsequent proposals should be reported to the committee.

 

The committee considered the responses to the consultations and parking surveys carried out in 2019, the latter of which indicated a high level of parking pressure in those areas.

 

Although the schemes had been amended to remove certain streets from the original proposals, some members suggested that there should be further consultation regarding the new schemes given the responses to the consultation. 

 

RESOLVED:

To approve the modified ‘Longfellow Road Area’ Controlled Parking Zone (CPZ) proposal as detailed in Appendix A, with the amended operational days and hours of Monday to Friday, 10am to 12noon and the Shared Use bays (Pay & Display and Resident) to operate 10am to 12noon with no return within 1 hour.

To approve the modified ‘Moreton Road Area’ Permit Parking Area (PPA) proposal detailed in Appendix B, with the amended operational days and hours of Monday to Friday, 10am to 12noon.

To authorise the Strategic Director of Environment, Housing & Neighbourhoods, to implement the proposals as set out in this report by Traffic Management Order.

To review the effectiveness of the schemes 6 months after their operational start dates.

It was noted that the following councillors voted against resolutions 1, 2 and 3:

Councillor Jed Dwight

Councillor Neil Garratt

Councillor Tony Shields

It was noted that Councillor Nick Mattey abstained from voting for all resolutions.

12.

Verbal update: Highways & Regulatory Service SES Improvement Plan

A verbal update on the progress of the Highways and Regulatory Service SES Improvement Plan delivered in the first half of 2021.

 

Verbal update

Minutes:

Simon Latham, Interim Strategic Director for Environment, Housing and Neighbourhoods, gave a verbal update on the service improvement plans. The Committee noted that there had been recruitment for an Assistant Director for the Highways and Regulatory shared services. Mr Latham informed the Committee that the key aspect of the plans involved a full scale restructuring and redesign of the highway services, specifically looking at a variety of factors to improve efficiency of the services. This also included an improved focus on resident communication and with members at strategic and ward levels. Mr Latham advised the Committee that there were workshops being undertaken with staff at all levels and that a more formal consultation would be taking place by December 2021.