Agenda and draft minutes

Carshalton and Clockhouse Local Committee
Tuesday, 17th October, 2017 7.30 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL

Contact: Sharon Major, Committee Services Officer  Tel.: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Link: Audio

Items
No. Item

14.

Welcome and Introductions

Minutes:

The Chair, Councillor Hamish Pollock, welcomed all those present.

15.

Apologies for Absence

Minutes:

There were no apologies for absence. The chair gave apologies on behalf of Penny and Arthur Spirling.

 

16.

Declarations of Interest pdf icon PDF 169 KB

Minutes:

No declarations of interest were made.

17.

Minutes of last meeting pdf icon PDF 148 KB

To approve as a correct record the Minutes of the meeting held on 20 June 2017.

 

Minutes:

RESOLVED: that the minutes of the previous meeting of 20 June  2017 be approved as an accurate record and signed by the Chair.

18.

Update from the Safer Neighbourhood Team

Sergeant Pete Nicholson, will provide an update on the three ward priorities in the area, and community safety issues.

 

Indicative timing: 10 minutes

Minutes:

Sergeant Pete Nicholson the appointed Officer for this ward, provided a brief update on safer neighbourhood team activities in the local area as follows:

 

  • There are now two dedicated officers per Ward in addition to a Civil Member of Staff. This format was introduced on 4 September 2017
  • Residential and non residential  burglary in the area have both decrease since the last meeting.
  • An increase in theft from Motor vehicles has been seen. This is opportunistic crime in the main where people have left cars unlocked.  Key message to residents was to please ensure cars are locked.
  • Anti Social Behaviour on the Mount has been investigated.
  • An Issue had been identified where squatters had taken up residence in the empty building which was a Solicitor's office in Carshalton High Street next door to the Charles Cryer Theatre.  Action is being taken to evict the squatters and an eviction order has been applied for .

 

Residents queried if police have a policy not to chase criminals who carry out crimes on motor bikes or mopeds. The Sergeant confirmed it is Met police policy not to give chase to avoid accidents or injury, they instead attempt to mark the bike and rider with UV solutions to link them to the crime.

 

19.

Public Realm Projects and Neighbourhood Grants pdf icon PDF 154 KB

This report contains information on Public Realm spending since June 2017, details any new requests for Public Realm Funding and confirms the available budgets for 2017/18.

Indicative timing:  15 minutes

 

Additional documents:

Minutes:

Chantelle Swaby, Locality Lead Officer, presented the public realm projects and neighbourhood grants update.

 

In respect of Neighbourhood Grants, members were  updated that 3 additional schemes had been approved by committee since the last meeting in June which was the Banstead Road Community Yule Feast taking place on 1 December where £500 was provided to help to fund the event. Regarding the the Men of the Wythe event held in July funding was provided by this local committee.  The Frost Fair has been revised to a Friends of Honeywood museum event called Christmas at Honeywood and and they have been granted £500 towards the event which will take place on 2 December this year.  

 

Slides were shown on the proposed Christmas lights motifs for the local ward areas.

 

Members and Residents were advised that the Budget allocation meeting will take place on 14 November and attendees were requested to submit proposals to the Locality Lead Officer Chantelle Swaby by Wednesday 25 October 2017.

Councillor Crowley asked about completed schemes on page 17 regarding the  charge for removal of the Woodmansterne Road speed sign. He asked if it is correct that this committee should be funding that.  Ian Price, Highways Team Leader Strategy and Commissioning advised that originally the scheme was to add additional signage to advise local people of the speed limit changes along that Road.  However the type of signage used was incorrect.  Ian Price has confirmed that the charge for removing incorrect signs should not be made to this committee therefore the £1500 will be refunded to this committee budget. A local resident asked if the speed sign could be painted on the road to indicate the speed limit. The Highways Team Leader Strategy and Commissioning advised that the use of painted roundels is only done when the speed changes on a road, so in this case where the speed is a standard speed of 30MPH no additional signage is needed. Mr Brown highlighted that as part of the discussion on Woodmansterne Road it was previously agreed that the  two gateways on either side of the road that were in poor condition would be  maintained - The Highways Team Leader Strategy and Commissioning  advised he will look into this and arrange for work to be taken forward.

Councillor Whitehead highlighted a parking issue in Robin Way, Officers advised this would be looked at as part of the Parking strategy.

RESOLVED: that

  1. £180 of additional costs be approved for the supply and installation of a welcome sign for Grove Park Cafe from Public Realm capital.
  2. £1075 be approved for the supply and installation of a bench in Queen Mary’s Woodland from public realm capital
  3. £2000 be approved to purchase 20 Silent Soldier Silhouettes as part of the commemoration of Armistice Day in 2018 from Public Realm Revenue.
  4. The progress on the Public Realm schemes listed in Appendix A be noted.

Members raised questions regarding the 20 Silent Soldier Silhouettes and asked for confirmation on when they will be  ...  view the full minutes text for item 19.

20.

Appointment of Community Representative

An application for the appointment of a Community Representative has been received.

 

It is recommended that the Carshalton and Clockhouse Local committee appoint Mr Robert Houlihan to represent Queen Mary's Park Friends Group.

Minutes:

RESOLVED: that

 

  1. Robert Houlihan be appointed to represent Queen Mary’s Park Friends Group.
  2. Sudha Agrawal be appointed to represent Carshalton Beeches Residents Association.

 

21.

Neighbourhood Services Update pdf icon PDF 554 KB

Mark Dalzell, Head of Neighbourhood Services and Scott Edgell, Veolia General Manager, will provide the committee with a verbal update on the parks, Streets and Waste Services within the local committee area.

 

Indicative timing:  40 minutes

 

 

Minutes:

Mark Dalzell, Head of Neighbourhood Services, gave an update on the Neighbourhood Services that are provided in the local committee area. He highlighted as part of the presentation the ongoing work with Friends groups and the support that can be provided. He further advised there are bulbs available and if any residents are interested in planting these in the public areas to please let him know.

Carl Brown asked about enhancing the Oaks Park garage security and  also for time frame of when the work will be completed. Head of Neighbourhood Services advised idverde are working on this as it is their equipment that is stored there so he will seek an update. Mr Brown raise two further issues first regarding street trees have been cut down but there are base suckers and roots causing a  hazard, and also highlighted an issue where branches from trees in residents gardens in Barrow Avenue hangover and cause public nuisance to walkers. Head of Neighbourhood Services requested the location details of these two issues and advised he will take this forward and investigate.

 

Members queried  the procedure to arrange for large trees in allotment spaces to be removed. This related to Stanley Allotments allotment where one allotment has 13 sycamore trees which have self-seeded. Head of Neighbourhood Services advised this was previously referred to  Mary Morrissey Strategic Director of Environment Neighbourhood and Regeneration  for decision after consultation with Councillor  Whitehead as Chair of Environment & Neighbourhood Committee. The outcome of that was the Council advised their policy is to retain trees unless the trees are diseased. However as the trees are on allotment land he believes the allotment owner may remove them. He confirmed there is no budget for the Council to undertake this work and he confirmed he would look into this specific case and revert to Councillor Butt.

 

Members queried response times to issues raised regarding Waste Service.   Scott Edgell                                  Veolia General Manager advised that an email acknowledgement is sent to confirm receipt of the query and it is then passed to operations team to respond.  He highlighted that there have been 20,000 additional bins delivered to residents and and there are currently 2000 further orders that will be delivered by 20 November.  Regarding leaf clearing he confirmed sweeper equipment is available to clear leaves but strategy is to hold onto resources until more leaves are down to avoid sweeping the same road multiple times. Head of Neighbourhood Services, gave assurance that the schedule for cleaning streets is known and as soon as the work is activated the Council will monitor to ensure work is completed.

 

Members also raised concerns regarding fly tipping and asked who is responsible for removing and taking enforcement action.  It was confirmed that fly tipping in parks is picked up by idverde and fly tipping  in streets is removed by Veolia. All data on fly tipping is brought together and audited by an external body.  Veolia and idverde open sacks and identify where the fly tipping  ...  view the full minutes text for item 21.

22.

Highways Updates - Parking Strategy Programme pdf icon PDF 3 MB

Principle Highways Engineer, Mehmet Mahzar, will give a presentation on the programme for the Parking Strategy within the Carshalton and Clockhouse Local committee area.

 

Indicative timing:  40 minutes

 

Minutes:

Mehmet Mahzar, Strategic Management Support provided a presentation on the Parking Strategy programme for the Carshalton and Clockhouse local committee area.

 

Key areas of parking pressures are being identified. These were previously dealt with on an adhoc basis, and the Idea now will be to look at proposed schemes in a more strategic and structured way.  Councillor Pollock highlighted other areas that Councillors would like to have identified as areas of parking pressures that were not shown on the map that was displayed at the meeting.   Members  identified parking issues in Harold Road and surrounding roads and also roads near to schools such as St Philomena’s school and Carshalton High School for Girls.

 

A local resident highlighted the issue of parking and traffic near to Stanley Park High school particularly around Damson Road and Metcalf Avenue.  Concern was raised by Members that the issues seen in these particular roads had been discussed previously and the scheme to deal with this should already have been completed in May / June this year.  However it had not been completed as promised.  The delay in completing promised work has cause concern for Members and residents. Highways Team Leader Strategy and Commissioning advised that in respect of ongoing schemes that have been previously promised  he will investigate the current position and provide a report on progress.  He  apologised for the delay in implementation.

 

The Chair Councillor Pollock ask that Ward Councillors receive a regular email highlighting progress on the outstanding schemes and also asked that a report on progress be  provided at the next committee in January.

 

Residents raised concerns regarding speeding in the local area in particular around Crichton Road and Sussex Road. Ian Price Highways Team Leader Strategy and Commissioning advised this was raised in a previous meeting regarding these roads and also Warnham Court Road.  At that time it was suggested that a scheme should be taken forward to next year’s Local Implementation plan. Part of that process would be to undertake speed surveys and accident assessment.  A resident from Sussex Road raised her concern regarding parking enforcement where cars are parked on the pavement outside the station and parking next to the bus stop near local shops in Beeches Avenue on the forecourt.  The Highways Team Leader Strategy and Commissioning advised in respect of parking in front of the shops he advised that the Council boundary plans to show what is Council land and what land belongs to the businesses.  From these plans it appears that the majority of the area in front of the shops is private land.  He will review the plans to identify which areas make up the public highway and this will be investigated further.

 

Residents also raised concerns regarding difficulty of overcrowded busses in the local area. Councillor Butt advised that it was reported to the transport liaison committee that due to overcrowded busses children are unable to get the bus to school which has in turn lead to more cars on the road dropping  ...  view the full minutes text for item 22.

23.

Public Question Time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.

 

If you wish to submit a question prior to the meeting, please send it to localcommittees@sutton.gov.uk at least 5 days in advance and we will endeavour to obtain a written response for the meeting. 

 

Please be aware your question and name will be published in the minutes of the meeting.

 

Indicative timing:  10 minutes

 

 

Minutes:

A resident advised that in a previous meeting it was suggested that a speed check could take place in Stanley Park Road and Beeches Avenue and in surrounding roads. The Highways Team Leader Strategy and Commissioning advised he is not aware this has been actioned but that funding will be available next year and the surveys would be commissioned at that time, he asked if residents could provide details of locations where they would like the speeding survey to take place.

 

A resident queried how issues are logged and how time frame for delivery is monitored.   Ian Price The Highways Team Leader Strategy and Commissioning advised for larger work there is a Capital programme of funds and delivery is project managed.  However for smaller ad hoc changes outside the capital funding the team try to manage these outside the main project plan.

 

24.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.

 

Minutes:

No Urgent Business was raised.

25.

Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on 16 January 2018 at 7.30 pm at Carshalton Beeches Baptist Church, Banstead Road, Carshalton Beeches, SM5 3NL.

Minutes:

The next meeting of the Carshalton and Clockhouse Local Committee will take place on 16 January 2018 at Carshalton Beeches Baptist Church.