Sutton Shareholdings Board
Tuesday, 5th February, 2019 6.30 pm

Venue: Civic Offices - St Nicholas Way, Sutton, SM1 1EA. View directions

Contact: Fiona Bywaters, Committee Services Team Leader  Tel: 020 8770 4990 | Email:

Note: Postponed from 5 December 2018 following amendments to terms of reference 

No. Item


Apologies for absence


Declarations of Interest


Any Items the Chair deems urgent


Minutes pdf icon PDF 69 KB

To confirm as a correct record the minutes of the meeting held on 12 September 2018.

Reserved Matters


Appointment of Director to Opportunity Sutton Limited pdf icon PDF 92 KB

This report presents for approval the appointment of a new Director of Opportunity Sutton Limited.


Creation of Design and Build Development Subsidiary of Sutton Living Limited pdf icon PDF 141 KB

This report presents proposals for establishing a separate development subsidiary to enable the recovery of VAT by Sutton Living Limited. Establishing a subsidiary is a reserved matter for the Sutton Shareholdings Board.


Authority to appoint a design and build contractor for Wallington Public Hall pdf icon PDF 132 KB

This report outlines the procurement and evaluation process followed by Sutton Living Limited to choose a contractor to undertake the building works at Wallington Public Hall and recommends the delegation of authority to agree the award of the works contract by Sutton Living Limited to the Shareholder Representative, or their nominee, in consultation with the Chair of the Shareholdings Board.

Performance Monitoring


Cognus Mid Year Performance Report pdf icon PDF 129 KB

This report and associated appendix provides information on the mid year performance of Cognus Ltd against the 2018/19 business plan presented to the Sutton Shareholdings Board on 27 June 2018.

Additional documents:


Encompass LATC Annual Report pdf icon PDF 159 KB

The annual report sets out the activities of Encompass Local Authority Trading Company (LATC) Ltd in the trading period 2017/18 and its ambitions and long term strategies for the following year.

Additional documents:


Sutton Living Performance Review and Risk Register pdf icon PDF 145 KB

This report presents for comment the performance update for Sutton Living Limited, including the Quarter 3 budget statement and company accounts for 2017/18.

Additional documents:


SDEN Performance Review and Risk Register pdf icon PDF 169 KB

This report is presented for noting the update contained in the Sutton Decentralised Energy Network Performance Report and the un-amended Risk Register. The report provides and update on progress with SDEN Phase 2 and seeks delegation of authority to enter into heat supply contracts with Clarion Housing for the Lavenders development, subject to the final business case being concluded satisfactorily.


Appendices B and C in exempt supplement

Additional documents:


Exclusion of the Public and Press

The following motion should be moved, seconded and approved if the committee wishes to exclude the press and public to deal with reports revealing exempt information:


“That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 1-7 of Schedule 12A of the Local Government Act 1972.”