Agenda and draft minutes

Beddington and Wallington Local Committee
Tuesday, 30th October, 2018 7.00 pm

Venue: Wallington County Grammar School, Croydon Road, Wallington, SM6 7PH

Contact: Gus Ackah, Committee Services Officer  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Link: Audio recording

Items
No. Item

17.

Welcome and introductions

Minutes:

Councillor James, acting as Chair in the absence of Councillor Melican - who is recovering from illness - welcomed everyone to the meeting. The Chair asked attendees to send their best wishes to Councillor Melican by adding a message to her ‘get well’ card.

18.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Melican, Councillor McCoy and Councillor Green. Apologies for lateness were received from Councillor Abellan having arrived at 7.31 pm.

19.

Declarations of interest

Minutes:

There were no declaration of interests.

20.

Minutes of previous meeting pdf icon PDF 71 KB

To approve as a correct record the Minutes of the meeting held on 17 July 2018.

Minutes:

RESOLVED: that the Minutes of the meeting held on 17 July 2018 were agreed and signed by the Chair as a correct record.

21.

Update from the Safer Neighbourhood Team

An update on the three ward priorities in the area and community safety issues.

 

Indicative Timing: 10 Minutes

 

 

Minutes:

P.S. Kieron O’Brien provided a verbal update on the three ward priorities in the area and community safety issues.

 

Councillor Sadiq enquired whether the two police officers and one police community support officer operating in Wallington South or any other ward will not be transferred to other duties, having received assurances from two Chief Superintendents. P.S. O’Brien, responded that at present this was correct and he was very keen to maintain the officers in the wards.

 

On disruption caused by mopeds, Councillor Sadiq asked a supplemental on whether the issuing of section 59 was a final notice or if another notice is required before confiscation. P.S. O’Brien clarified that a warning was first required, if they persisted at that present moment in contravention of section 59, then the moped can be confiscated.

 

Councillor Mattey enquired whether it was true that police officers were being deployed from normal duties to areas of high incidence of knife crime. P.S. O’Brien noted that it was public knowledge that officers were being deployed to areas of high prevalence of knife crime.

 

Pertaining to the policing team in Beddington South, Councillor Saqib asked a question on when the full policing team will be assembled. P.S. O’Brien replied that one officer was on maternity leave for which the post could not be replaced, another officer had to be shared with Beddington North and they were in the position where they were unable to recruit any more police community support officers.

 

22.

Public Question Time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.

 

If you wish to submit a question prior to the meeting, please send it to localcommittees@sutton.gov.uk at least 5 working days in advance and we will endeavour to obtain a written response for the meeting. 

 

Please be aware your question and name will be published in the minutes of the meeting.

 

Indicative timing: 15 minutes

 

Minutes:

Opening the public question time item, the Chair referred attendees to public question one, which had been responded to by officers.

 

In respect of the playing fields of Sheen Way, a resident enquired that no information had been provided on the outcome, although he was informed that the Education and Funding Skills Agency were to appoint a design and build contractor and have a public consultation in October. The Chair advised that the query be taken back to officers to provide a response.

 

Referring to public question one, a resident raised concerns that the changes to the crossing on Crispin Crescent appear to be more harmful. Kevin Williams, Senior Professional Engineer, replied that the changes to the crossing were not in isolation, but were to supplement a package of enhancements to reduce speeds and make the area more pedestrian friendly, which included road narrowing, additional crossings, flashing signs and a lorry ban (unless accessing or servicing the village).

 

Councillor Foster opined that the contention with this particular crossing was the manner the changes were administered and the completion timetable, which made the crossing dangerous. The Chair suggested that the Senior Professional Engineer liaise with the ward councillors outside of the meeting to address their concerns.

 

23.

Customer Access Strategy

An item for residents and councillors to be informed about planned changes to improve their interactions with the council, and provides an opportunity for residents to feedback any issues they have been faced with when contacting the council.

 

Indicative Timing: 20 Minutes

Minutes:

Rebecca Peck, Head of Customer Experience delivered a presentation on the Customer Access Strategy.

 

Regarding reporting missed bin collections, Councillor Sadiq raised concerns that residents could be on the phone for a prolonged time before being informed that they have to call back after 6pm, which is particularly not suitable for older people.

 

The Head of Customer Experience explained that the post 6pm reporting time for missed collections was due to the crews having until 6pm to complete the collections. If residents were unable to contact the council in person, the customer care team would be happy to follow up the next day. Additionally, the team would be able to call affected residents the next day if they were unable to report it at the time.

 

A resident raised concerns on the communication of bin collections and differing information on disparate mediums. The Head of Customer Experience acknowledged that the differing information was certainly not helpful and this will be followed up.

 

Residents raised concerns on the delay it may take to receive a response after repeated contact. The Head of Customer Experience explained that these examples were very helpful and communication was pivotal in informing the strategy, particularly when consulting on delays and when action can be taken.

 

Councillor Mattey asked a question on behalf of some residents who informed him that their refuse had not been collected for a succession of four to five weeks. The Chair suggested that Councillor Mattey complete a feedback form for action and the Lead Locality Officer advised that she would contact neighbourhood services for a response.

 

24.

Highways Updates

The Senior Professional Engineer, Highways, to give an update on Highways projects in the ward areas. 

 

Indicative timing: 15 minutes

Minutes:

Kevin Williams, Senior Professional Engineer, provided an update on Highways projects in the ward areas.

 

Councillor Cook enquired when double yellow lines will be actioned in Cranley Gardens and Stanley Gardens (both on the corners of Blenheim Gardens) and Mulberry Mews (on the corner of Ross Road). The Senior Professional Engineer replied that he would follow up the requests and provide a response to Councillor Cook.

 

Councillor Foster enquired who was responsible for communications within the Highways department, as some notices were increasingly difficult to understand, which was not conducive for communication with residents. The Senior Professional Engineer responded that the normal practice was to informally consult using plain language and the final stage would be to advertise in the paper where they were obliged to follow legal requirements around wording. He added that he would inform Councillor Foster of the procedures for comment.

 

A resident asked if yellow lines could be extended to cover the pedestrian island on Woodcote Road between Marchant Road and Shirley Road. The Senior Professional Engineer advised that there is a parking strategy and he would refer the query to pertinent officers for a response.

 

25.

Recommendations Tracker pdf icon PDF 55 KB

The recommendations tracker allows Committee Members to monitor responses, actions and outcomes against their recommendations or requests for further actions. This is updated following each Committee. Once an item is completed it will be removed from the tracker.

 

Indicative timing: 10 mins

 

 

Minutes:

 

The recommendations tracker was noted by members.

 

26.

Enforcement Trial in Beddington Park pdf icon PDF 60 KB

Andrew Chandler, Neighbourhood Manager, to give a written update on the Enforcement Trial in Beddington Park.

 

Indicative Timing: 10 Minutes

Minutes:

Andrew Chandler, Neighbourhood Manager provided an update on the enforcement trial in Beddington Park.

 

Pertaining to the 63% payment rate of parking charge notices (PCNs), a resident questioned whether the council were not recovering outstanding payments. The Neighbourhood Manager clarified that the outstanding cases included payments within the 14 day payment deadline, under appeal and undergoing debt recovery.

 

On behalf of Councillor McCoy, Councillor Sadiq questioned if the update suggested that there should be a need for more parking spaces and that there should be a parking dispensation for Beddington Park cottage residents. The Neighbourhood Manager explained that the need for more parking spaces was not reflected in data received - which showed that 50% of parking spaces were still available - and relating to the dispensation; this would be part of an overall review if the trial is extended.

 

Councillor Mattey raised a concern that as a result of parking enforcement, car users were now blocking Church Road, consequently making it difficult for congregants of St Mary’s Church to find a parking space. The Lead Locality Officer advised that Church Road was being reviewed as part of the parking strategy. The Neighbourhood Manager added that Church Road was not covered by District Enforcement and was an area for public highways.

 

A resident raised concerns on toilet provision in the park, particularly after the cafe closes at 5pm. The Neighbourhood Manager explained that these concerns were highlighted in the update; they were keen to explore further and to look at alternatives and cost implications.

 

27.

Public Realm Projects and Neighbourhood Grants pdf icon PDF 97 KB

The Locality Lead Officer will present a report to the Committee, which outlines new public realm schemes for approval and gives an update on the progress of current schemes. A presentation will be given on grant applications approved under delegated authority since the last meeting of this committee.

 

Indicative timing: 15 minutes

Additional documents:

Minutes:

 

Claire Smith, the Lead Locality Officer, introduced the report.

 

RESOLVED: that

 

1.   £550 be approved from Public Realm revenue to replace trees on St Mary and Burleigh Avenue.

 

2.   £6,000 be approved from Public Realm capital to improve the terrace area of the Wallington Town Hall site.

 

3.   £6,000 be approved from Public Realm capital for a height restriction barrier at Roundshaw Park.

 

4.   £900 be approved from Public Realm revenue to replace trees on Woodcote Green.

 

5.   £1,230 be approved from Public Realm revenue to replace trees on Park Hill Road.

 

6.   £300 be approved from Public Realm revenue to replace a tree on The

    Mount.

 

7.   £4,500 be approved from Public Realm revenue to repair a section of the footpath in Mellows Park.

 

8.   £1,500 be approved from Public Realm revenue to supply and install 2 litter bins on the bridal path.

 

9.   £1,200 be approved from Public Realm revenue to supply and install 2   heritage bins on Wallington Green.

 

10.   £5,000 be approved from Local Transport Fund for Roe Way pedestrian improvement scheme.

 

11.   £4,000 be approved from Local Transport Fund for Prince Charles Way pedestrian improvement scheme.

 

12.   £6,000 be approved from Local Transport Fund for Woodcote Road, pedestrianimprovement scheme.

 

13.   £5,000 be approved from Local Transport Fund for Hurricane Road j/w Mollison Drive, pedestrian improvement.

 

14.   £100 be approved from Public Realm capital for 1 silent soldier to be installed inBeddington Park.

 

28.

Any urgent items brought forward at the discretion of the Chair

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

Minutes:

There were no urgent items.

 

The meeting ended at 8:42 pm.

 

 

 

29.

Date of next meeting

The next meeting of the Beddington and Wallington Local Committee will take place on 22 January at 7 pm at a venue to be confirmed.