Agenda and draft minutes

Carshalton and Clockhouse Local Committee
Tuesday, 25th June, 2019 7.00 pm

Venue: Carshalton Beeches Baptist Church, Banstead Road, Sutton, Carshalton SM5 3NL.

Contact: Chantelle Swaby, Locality Lead Officer, Tel: 020 8770 5010 | Email:  chantelle.swaby@sutton.gov.uk  Sharon Major, Committee Services Officer, Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Media

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair welcomed all those present.

2.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Tim Crowley and Councillor Moira Butt.

3.

Declarations of Interest pdf icon PDF 41 KB

Minutes:

There were no declarations of interest.

4.

Minutes of last meeting pdf icon PDF 84 KB

To approve as a correct record the Minutes of the meeting held on 7 May 2019.

 

Minutes:

RESOLVED: that the minutes of the meeting on 7 May 2019 were agreed as an accurate record and signed by the chair

 

Matters arising, a response was given to a question raised at the last meeting regarding traffic congestion at the entrance of the Mayfield lavender site.  

Hitesh Wadher, Senior Professional Engineer, advised that discussions are ongoing with the land owner regarding an alternative entrance which is likely to take longer to finalise. In the meantime, a temporary traffic management order (TTMO) for double yellow lines has been processed which came into effect on 17 June 2019. As a result, double yellow lines have been painted across the current access and the whole junction which will remain in place for 18 months. During this period,  traffic situation at the site will be monitored to see if the double yellow lines have helped to resolve some of the traffic issues. 

Peter Tallboys asked why Boundary Review was not on the agenda, and the Chair responded accordingly.

 

5.

Appointment of New Community Representative

The committee were advised that two applications for the appointment of a new Community Representatives had been received.

 

It was recommended that the Carshalton and Clockhouse Local Committee appoint Rebeccca MacKenzie to be appointed as Community Representative for Carshalton Traders with Clare Callahan as substitute

 

It was also recommended that the Carshalton and Clockhouse Local Committee appoint Robert Davies as substitute for Woodstock Road Residents Association on this local committee.

 

 

Minutes:

The committee were advised that two applications for the appointment of new Community Representatives had been received.

 

RESOLVED: that

1.    Rebecca MacKenzie be appointed to represent Carshalton Traders Association with Clare Callahan as substitute on the Carshalton and Clockhouse Local Committee.

2.    Robert Davies be appointed as substitute to represent Woodstock Road Residents Association on the Carshalton and Clockhouse Local Committee.

 

6.

Carshalton Village Character Appraisal pdf icon PDF 979 KB

Duncan Clarke, Strategic Planning Manager, to provide a verbal update to the committee.

 

Indicative Timing: 30 Minutes

Minutes:

The Strategic Planning Manager, Duncan Clarke and Dean James, Senior Planning Officer, from the Strategic Planning team provided a presentation to residents on the Carshalton Village Conservation Area  Character Appraisal and Management Plan.  

In discussion, officers drew attention to the consultation which will close on 19 July, and asked that residents please respond to the consultation to have their views taken into consideration.

 

The committee were advised that the Character Appraisal assesses the conservation area and identifies its strengths and weaknesses.   The Management Plan sets out guidelines for planning applications within the conservation area. The Committee was advised that there is a public meeting on 4 July and also a drop in stall in Carshalton High Street on 6 July which residents are welcome to attend - leaflets regarding these meetings were available for attendees to take away.  

 

A further consultation on the Conservation Area in Sutton High Street is also open for residents to review and comment upon. 

In debate residents advised that they would welcome paper copies of the document to be available to take away to review rather than having to look at on a screen.  The officer advised he would look to have further black and white paper copies made available within the library.  Residents also highlighted a number of buildings that they felt should be included within the plan.  

Susan Kellsall, of Friends of Honeywood Museum, suggested that the Old Rectory in Carshalton should have more comment on it and proposals for its future use.  John Freeman from Friends of the Grove pointed out that the stable block should be recorded and that Carshalton railway frontage should be included in the plan. He also felt the document promoting all the locally listed buildings within the borough should be read in conjunction with the document.  The officer responded accordingly and commented that the Railway station is currently outside the boundary of the conservation area. A local resident suggested that the bowling alley next to Lawn house should also be included.

In debate Members asked about next steps and the Strategic Planning Manager confirmed that following the consultation there will be a report to Housing Economy and Business committee in October for Member approval. 

 

7.

Local Account pdf icon PDF 143 KB

Lynne Brown, Acting Head of Service Adult Social Care, to provide a verbal  update to the committee on Adult Social Care support in Sutton.

 

Indicative Timing: 20 Minutes

 

Additional documents:

Minutes:

Lynne Browne, Acting Head of Service, Adult Social Care, provided the committee with a presentation covering the details of Adult Social Care in Sutton and why a local account is produced, covering the service costs for the previous year.

 

Members asked for more clarification regarding Admiral Nurses. The Acting Head of Service, Adult Social Care, advised Admiral Nurses were devolved out of Dementia UK. They are targeted nurses with enhanced training to help carers who live with people with dementia. The committee were advised that London Borough of Sutton is the only Borough to provide this service.  In debate members discussed the START re-enablement team service who support individuals remain in their own home and provide the required level of care that is needed.

8.

Local Implementation Plan (LIP) pdf icon PDF 129 KB

Hitesh Wadher, Senior Professional Engineer, will present a report on the 2020/21 transport schemes to be agreed. This report outlines the proposed schemes for inclusion in the 2020/21 bid to Transport for London (TfL) in the Carshalton and Clockhouse Area. These schemes will be included along with other schemes from the five other local committees to form the Borough’s annual submission.

 

Indicative Timing: 15 Minutes

 

Minutes:

Hitesh Wadher, Senior Professional Engineer, provided the Committee with the most recent LIP schemes being proposed in 2020/21, for inclusion in the bid to Transport for London (TfL) in the Carshalton and Clockhouse Local committee area. The schemes from the report were discussed; these were:

1.    Brookfield Avenue/Wrythe Lane / West Street to Railway Bridge,

2.    Kings Lane / Fairview Road /Harrow Road and Cambridge Road / Wales Road area

3.    Beeches Avenue /Stanley Park Road Phase 2

4.    Westmead Road and Lower Road

 

Dave Andrews from CFRA asked about the time frame of the implementation of scheme 3. The Senior Professional Engineer, advised that proposals would be put together this year with implementation next year. The resident asked for this to be implemented more quickly, and if consideration could be given for a speed camera to be placed in that road. The officer explained that would be outside the scope of the budget available. 

 

RESOLVED:

It be agreed that the proposed schemes listed in the table in paragraph 4.7, be included in the submission to TfL in November 2019 for the 2020/21 programme

9.

Neighbourhood Grants

Various community groups will provide a verbal update to the committee with information on the successful projects funded in 2018/19.

 

Indicative Timing: 30 Minutes

Minutes:

Local Community groups who arranged the Banstead Road Yule fest, Carshalton Artist Open Studio events and the Honeywood museum Carshalton on Sea event spoke to the committee to provide an update on their successful projects funded by the committee in 2018/19.

 

They highlighted the benefit to the community of the events and the money raised for local charities.

 

Feedback from the public and local residents was very positive for all these events in bringing the community together.  The organisers thanked the Committee Members for their support and funding.

 

Chantelle Swaby, Locality Lead Officer, outlined what the neighbourhood grants scheme can be used for and advised that funding of up to £1000 per group per financial year is available and encouraged residents to apply.  An update was provided to the committee on the events awarded grant funding to date for 2019/20 and the remaining funding amount.

10.

Public Realm Projects pdf icon PDF 141 KB

The Locality Lead Officer will present a report to the Committee, This report contains information on Public Realm spending since April 2019, details any new requests for Public Realm funding and confirms the available budgets for 2019/20.

 

Indicative Timing: 10 Minutes

 

Additional documents:

Minutes:

The report was presented by Chantelle Swaby Locality Lead Officer, she highlighted the completed and ongoing schemes as detailed in the report. She also provided an update on the budget as shown on page 44 of the report.

 

RESOLVED:

1.    The addition of seven extra festive motifs on Banstead Road for £6,552 from public realm capital converted to revenue be agreed.

2.    The progress of the Public Realm schemes listed in Appendix A be noted

11.

Public Question Time

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.

 

If you wish to submit a question prior to the meeting, please send it to localcommittees@sutton.gov.uk at least 5 working days in advance and we will endeavour to obtain a written response for the meeting. 

 

Please be aware your question and name will be published in the minutes of the meeting.

 

Indicative Timing: 20 Minutes

 

 

Minutes:

Residents at the meeting were invited to ask questions. Those who had submitted and received a response to a question ahead of the meeting (published as an addendum to the agenda) were invited to ask a supplementary question.

 

A local resident John Freeman from Friends of Grove Park asked what had happened to the silent soldier statues.

 

Councillor Chris Williams responded that he understood that the silent soldiers would remain in place until the end of 2018, and then being taken down as the idea was to commemorate the fallen of the first world war, during the centenary celebration year.  In debate it was suggested that it be considered if one of the silent soldier statues should be offered to the Collections officer at Honeywood Museum so that the statue could be retained there after the end of the year. 

 

Mr Andrew Behan submitted questions in advance and a reply was provided. In a supplementary question he asked the committee in their view on how long would be a reasonable time be for a sign to be replaced. He also asked if some bridges were not going to have signs replaced.

Members confirmed it is disappointing that some work can take longer than expected but highlighted other urgent work that the Council are responsible for prioritising and completing within their available budget. The chair thanked the resident for highlighting the issues and agreed to speak with the relevant officers to check if all signs will be replaced as requested.

 

Councillor Chris Williams suggested to Mr Behan that perhaps he should direct his questions/reports of faulty signs to relevant ward councillors who may be able to assist in resolving with officers via member enquiries.

12.

Any urgent items brought forward at the discretion of the Chair

The Chair must approve the reason for the urgency.

 

Minutes:

There were no urgent items.

13.

Date of next meeting

The next meeting of the Carshalton & Clockhouse Local Committee will take place on 24 September 2019 at 7.00 pm at All Saints Carshalton, Church of England Primary School, 6 Rotherfield Rd, Carshalton SM5 3DW

Minutes:

The next meeting will take place on 24 September 2019 at 7pm at All Saints Carshalton Church of England Primary School, 6 Rotherfield Road, Carshalton, SM5 3DW