Agenda and draft minutes

Bandon Hill Cemetery Joint Committee
Monday, 26th November, 2018 6.30 pm

Venue: Cemetery Chapel, Plough Lane, Wallington

Contact: Cathy Hayward, Committee Services Officer  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Items
No. Item

8.

Welcome and Introductions

Minutes:

The Chair, Councillor Edward Joyce welcomed attendees.

9.

Apologies for absence

Minutes:

Apologies were received from Councillor Joyce Melican, Councillor Jake Short attended as a substitute.  Apologies were also received from Councillors Stuart Collins, Alison Butler and Oliver Lewis.

10.

Declarations of Interest

Minutes:

There were no declarations of interest.

11.

Minutes of the last meeting pdf icon PDF 67 KB

To approve as a correct record the Minutes of the meeting held on 24 July 2018.

Minutes:

The minutes of the meeting held on 24 July 2018 were approved and signed by the Chair.

12.

Report of the Treasurer pdf icon PDF 104 KB

To provide a proposed budget for 2019/20 and agree the level of fees and charges for the financial year 2019/20.

 

Additional documents:

Minutes:

Solomon Akuffo, Head of Finance, Financial Engagement and Advice presented the report.

 

There were no further questions from Members of the Committee.

 

RESOLVED that:

 

1.      The budget for 2019/20 be approved as outlined in Appendix A of the report.

2.      The fees and charges rise by 2% for 2018/19 in line with inflation be    approved.

 

13.

Report of the Surveyor

A verbal update will be provided by Mark Dalzell, Head of Neighbourhood Services.

Minutes:

Mark Dalzell, Head of Neighbourhood services provided an update.

 

The main points raised were:

 

  • The majority of the Bandon Hill Cemetery land was previously unregistered.  Registration of all the Bandon Hill Cemetery has now been completed at the Land Registry.  This has created benefits such as in arranging leases to third parties. 
  • Bandon Hill Cemetery has been included in the encampment and flytipping injunction covering most of the Sutton Council’s land interests as a precautionary measure to help discourage inappropriate behaviour on the cemetery’s land.
  • Quotes have been obtained for redecoration of the public toilets due to the value of the work further quotes are being sought.
  • The cemetery war memorial and surrounds were tidied for the Sunday 11 November remembrance.
  • The Grounds Maintenance contractor delivered to standard over the late summer and autumn period.  Leaf clearance was arranged to tidy the paths and lawns when most leaves were off the trees.
  • New large enclosed bins have been installed which are emptied approximately fortnightly.  The bins are emptied mechanically which has improved safety for staff. The bins have a lid so litter is contained and has not blown out of the bins on windy days.  
  • Locking, Idverde now open the main gates at 8am and the rear pedestrian gate shortly afterward.  The rear gate is locked when staff leave the site at around 4pm and the cemetery closes at 4.30pm during the winter.
  • The project to commemorate the Commonwealth War Graves in the borough is almost complete. Interpretative boards will be installed in both Sutton Cemetery and Bandon Hill Cemetery.  The panels are A1 size (594mm h x 841mm w) and have two plinth legs. A board will be located close to the cemetery entrance adjacent to the welcome sign.

 

Members asked about the timescale for the works to the toilets, the Head of Neighbourhoods reported the works should be completed before the next meeting of this Committee.

 

On Sundays the vehicle gates are closed as concerns had been raised about safety due to the narrow roads and people tending roadside graves. As trial on Mother’s Day 2018, the vehicle gates were opened which allowed anyone infirm to reach graves by vehicle. Councillors reported that they had not received any complaints following this trial. It was suggested that the trial is continued on each Sunday for six months and the outcome reported to the next meeting of this Committee.

 

The Head of Neighbourhoods explained that work is being completed to create an easier way of opening the bins such as a hatch in the side of the bin, the lids are reported to be heavy to open.

 

It was confirmed by the Head of Neighbourhoods that the garage on site located in the old yard is not leased a present.

 

14.

Any urgent items brought forward at the discretion of the Chair

Urgent items at the discretion  of the Chair - To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances in accordance with S100B(4) of the Local Government Act 1972.

 

Minutes:

There were no urgent items.

 

15.

Date of next meeting

The next meeting to be confirmed.

Minutes:


To be confirmed.