Agenda and draft minutes

Environment and Neighbourhood Committee
Thursday, 20th June, 2019 7.00 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Committee Services Officer  Tel.: 020 8770 4990, Email:  committeeservices@sutton.gov.uk

Items
No. Item

1.

Welcome and introductions

Minutes:

The Chair, Councillor Manuel Abellan, welcomed those present.

2.

Apologies for absence

Minutes:

No apologies for absence were received.

3.

Declarations of interest

Minutes:

There were no declarations of interest.

4.

Minutes of the previous meeting pdf icon PDF 90 KB

To approve as a correct record the minutes of the meeting held on 07 March 2019.

Minutes:

RESOLVED: that the minutes of the meeting held on 07 March 2019 be agreed as an accurate record.

5.

Beddington Park car parking and environmental enforcement proposals pdf icon PDF 129 KB

To consider a report relating to the e-petition “Ban all barbecues in Beddington Park and do not introduce parking charges in the park” submitted to the council on 26 April 2019.

Additional documents:

Minutes:

Geoff Hines presented the e-petition as the Chair of the Friends of Beddington Park. Following this introduction, Bill Wyatt, Technical Services Manager, presented the report. Members asked questions of the petition representative and referred to discussions at the Beddington and Wallington Local Committee.

 

During the introduction, Councillor Richard Clare arrived at 19:11 and Councillor Jill Whitehead at 19:15.

 

Members of the local committee contributed their knowledge of the park and enforcement issues, and discussions held in that forum. Suggestion was made to further explore existing enforcement remits in the area, e.g. of parks police.

 

The Chair thanked the petitioners and local residents for their contributions.

 

RESOLVED:

1.    It be noted that all barbeques will be removed from the park and that this process has already begun, with existing bookings being honoured.

2.    It be agreed that officers commence procurement for the provision of a car parking and enforcement service and, once a suitable proposal has been identified, report back to this Committee for approval.

6.

Parking Strategy Progress Report pdf icon PDF 218 KB

This report updates the Committee on the Parking Strategy, with recommendations on how to proceed in respect of the first geographical area and other related matters.  The report also discusses issues that have been raised as part of the various public consultations and public meetings held as part of this project.

Additional documents:

Minutes:

Matthew Hill, Assistant Director - Highways, Transport and Regulatory Services, presented the report, accompanied by Mark Johnson, Parking Programme Manager.

 

Following the presentation, Members examined the recommendations in turn - beginning by debating the residual policy in relation to the N1 Category of motor vehicles. The discussion focused in particular on the tiered charging system for permits and categorisation of vehicles.

 

Members then examined the proposals for geographical area 1, looking at two maps comparing stages 2 and 3 of the consultation processes. A correction was highlighted on p.25 of the agenda pack where details relating to St Helier ought to refer to Monday to Friday.

 

It was confirmed that motorcycles were treated equally to other motor vehicles for permits and that with regard to dropped kerbs, enforcement was only taken upon instruction of the resident. The Chair requested that information relating to dropped kerbs be made clearer within the parking information on the Sutton Council website, to which the Assistant Director agreed. Members also requested that the issue of permits for carers be examined.

 

Finally, Members gave consideration to the revised timetable and formal Traffic Management Order (TMO) consultation process. Members requested a detailed breakdown of costs relating to the revised timetable, to which the Assistant Director agreed.

 

RESOLVED: that

 

1.    It be agreed to revoke the existing policy, agreed in September 2016, which prohibits residents permits being issued for N1 Category of motor vehicles where the vehicle is not registered at the resident's home address, in all existing and future zones, subject to the necessary statutory consultation and procedures.

 

2.    It be noted that officers implement the proposals for geographical area 1, subject to the necessary statutory consultation and procedures, in accordance with the delegated authority agreed by the E&N Committee in September 2016, when agreeing the Parking Strategy.

 

3.    The revised timetable, set out in Paragraph 5.7, be noted.

 

The meeting briefly adjourned at 20:34, resuming at 20:39.

7.

Update on publication of performance data relating to the waste collection and street cleaning contract with Veolia pdf icon PDF 122 KB

This report provides an update on the progress made on the publication of performance information for the Veolia contract.

Minutes:

The report was taken as read.

 

RESOLVED: that the update on the performance information for the Veolia contract provided in section 4 of the report be noted.

8.

Environment and Neighbourhood Performance Monitoring pdf icon PDF 123 KB

This report provides members with the process used to scrutinise performance of those services related to the Environment and Neighbourhood Committee. A verbal update will be provided at the meeting on the performance of specific services requested and reviewed by members on 12 June 2019.

Minutes:

The report was taken as read. Members requested that notes be circulated from the recent performance monitoring session on 12 June 2019.

 

RESOLVED: that the update from the committee performance monitoring session on 12 June 2019 be noted.

9.

London Borough of Sutton Signing Strategy pdf icon PDF 139 KB

This report sets out the proposed new Sutton Highway Signing Policy and Standards, as set out in Appendix A.  These are designed to control the provision of all highway and other signs being placed on council highway land and assets, either individually or as part of a traffic scheme.

Additional documents:

Minutes:

The report was taken as read, with questions to Chris Smith, Team Leader - Design and Delivery. Principally considered were the legal rules surrounding signage as well as responsibilities of partners such as TfL. Discussion also examined enforcement of the policy and the illumination of signage.

 

RESOLVED: that the signing policy and standards, as set out in Appendix A, be approved.

 

 

10.

Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Minutes:

Councillor Jillian Green however, raised an upcoming consultation with regard to the proposed Heathrow expansion and it was confirmed that formal representation would be made.