Agenda and draft minutes

Strategy and Resources Committee
Monday, 8th July, 2019 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Items
No. Item

4.

Welcome and introductions

Minutes:

The Chair, Councillor Ruth Dombey, welcomed those present.

5.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Richard Clifton with Councillor Jenny Batt attending as substitute and for lateness from Councillor Holly Ramsey.

6.

Declarations of interest

Minutes:

There were no declarations of interest.

7.

Minutes pdf icon PDF 85 KB

To approve as a correct record the minutes of the meetings held on 1 April and 20 May 2019.

Additional documents:

Minutes:

RESOLVED: that the minutes of the meeting held on 1 April and 20 May 2019 were agreed as an accurate record and signed by the Chair.

8.

Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Minutes:

The Award of contract for the provision of specialist Domestic Abuse and Women’s Refuge services was agreed as a late and urgent report by the Chair for the reasons set out in the report.

9.

Quarter Four Performance and Finance Report 2018/19 pdf icon PDF 971 KB

This report provides the end of year outturn against the Outcome Based Commissioning Plan for 2018/19 priorities; key programme updates; Q4 customer care update and an overview of the equality impact of the Council's decision making. The report also includes an overview of the Council’s 2018/19 revenue and capital financial outturn position.

Additional documents:

Minutes:

 

The Interim Strategic Director - Resources and Head of Commissioning, Insight and Improvement introduced the report.

 

In response to questions Officers clarified that there was an expectation that the London Business rates pool was forecast to deliver in the region of £1.5 million in 2019/20 but this figure was not expected to be confirmed until very late in the financial year. Reserves were allocated to support initiatives to reinvigorate the town centre and for Brexit planning. Members also discussed the increased level of apprenticeships, improvements made in People Services to customer care, SEN transport costs and how any overspend would be better managed and what was planned for the internet of things.

 

In relation to SEN transport costs members requested a breakdown of the level of spend with each supplier per year of the previous contract.

 

 

RESOLVED:

1.    That the Corporate Risk Register (Appendix A) be noted

 

2.    That the Council’s performance against the 2018/19 Outcome Based Commissioning Plan (Appendix B) and the key achievements be noted.

 

3.    That the Cumulative Equalities Impact Assessment (Appendix C) be noted and that the recommendations in section 6 of Appendix C be agreed

 

4.    That the overall total General Fund revenue financial outturn position of a net contribution to reserves  of £2.341m (1.7%) against an approved net budget of £141.350m be noted

 

5.    That the key 2018/19 revenue budget variations as presented in Appendix D be noted.

 

6.    That carry forwards totalling £0.601m of unspent revenue budgets including £0.208m for Adult Social Care specifically for staffing resources to ensure successful and complete implementation of the transformation programme be agreed. These are summarised in paragraph 8.17 and detailed in Appendix E, and are to be held in earmarked reserves.

 

7.    That the proposed reserve year end adjustments in 2018/19 as summarised in paragraph 8.18 and Appendix F be approved

 

8.    That  the proposed net increase of £32.904m to the Capital Programme 2019/20 summarised in Appendix G which is mainly due to expenditure being rephased from 2018/19 be approved

 

9.    That the cost pressures and savings presented in Appendix H be noted.

10.

Award of contract for the provision of specialist Domestic Abuse and Women’s Refuge services. pdf icon PDF 207 KB

Report to follow

Additional documents:

Minutes:

The  Head of Commissioning, Quality and Practice and the Commissioning Manager introduced the report. In response to questions Officers clarified that due to the complexity of issues around domestic abuse the multi-agency approach, particularly around the use of data and intelligence, would create a lasting legacy by more targeted work to tackle domestic abuse in the borough. It was hoped that would be evidenced by an increase in women and children who would feel confident to come forward as victims of domestic abuse and a reduction in the number of children on the child protection register primarily because of domestic abuse. Members also discussed the accessibility of services particularly for men who are the victims of domestic abuse.

 

The chair requested feedback on the performance of the contract at a future Strategy and Resources Committee meeting.

 

 

 

RESOLVED:

1.    That the contract to Bidder A for the provision of  a)Specialist Domestic Abuse and b) Women’s Refuge services be agreed.

 

2.    That the contract to run from November 2019 - October 2022 with the option to extend for two discrete periods of 12 months each for services under a) and from January 2020 - October 2022 with the option to extend for two discrete periods of 12 months each for services under b).

11.

Strategic Director Appointments pdf icon PDF 307 KB

This paper sets out proposals to address current interim arrangements for key senior posts (Strategic Director of People and Strategic Director of Resources) by commencing an internal process to fill these roles on a permanent basis.

Minutes:

The Chief Executive, introduced the report.

 

RESOLVED:

That the proposed recruitment and selection process for the role of Strategic Director of People and Strategic Director of Resources be agreed as set out at paragraph 4.2 of the report.

12.

Appointment of an Independent Audit & Governance Committee Member pdf icon PDF 347 KB

This report is presented for members to consider the appointment of an Independent Persons to the Audit and Governance Committee for audit matters. CIPFA guidance recommends a balanced membership to audit committees, with the right mix of apolitical expertise. The recruitment of an Independent Person supports this aim, by bringing independent assurance to Councillors on audit matters.

Additional documents:

Minutes:

The Interim Strategic Director - Resources introduced the report.

 

RESOLVED:

1.    To recommend to Council the appointment of David Parrett as the Independent Person to the Audit and Governance Committee for audit matters.

 

2.    To recommend to Council amendments to article 8 of the Council’s Constitution as set out in paragraph 4.3 of the report.

13.

Review of Appointments to Outside Bodies 2019 pdf icon PDF 223 KB

The purpose of this report is to review and make appointments to outside bodies.

Additional documents:

Minutes:

The Head of Committee and Management Support introduced the report, an amendment to Appendix A was requested with Cllr Marian James being appointed to the Fairness Commission rather than Cllr Ruth Dombey.

 

RESOLVED:

1.    That the list of outside bodies as set out in Appendix A be appointed to

 

2.    That the names of those appointed as set out in Appendix A to the report be approved subject to Cllr Marian James being appointed to the Fairness Commission rather than Cllr Ruth Dombey

 

3.    That authority be delegated to the Monitoring Officer to authorise the appointments of named representatives which arise as a result of an in-year vacancy.

 

4.    That an in-depth review will henceforth be carried out on a biennial, rather than annual, basis.

14.

Local Government Ethical Standards pdf icon PDF 56 KB

To consider a recommendation of the Audit and Governance Committee.

Additional documents:

Minutes:

The Head of Committee and Management Support introduced the recommendation of the Audit and Governance committee. In response to questions Officers advised that the anti-bullying pledge, which was supported as a result of a Council motion, was separate to the Code of Conduct.

 

RESOLVED:

1.    To recommend to Council to include definitions of bullying and harassment in the Code of Conduct as set out at Appendix B.

 

2.    To recommend to Council to amend the Code of Conduct to include a provision that Members are required to comply with this procedure and participate in any formal standards investigation.