Agenda and minutes

Strategy and Resources Committee
Monday, 10th February, 2020 7.30 pm

Venue: Civic Offices, St Nicholas Way, Sutton SM1 1EA

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Media

Items
No. Item

26.

Welcome and introductions

Minutes:

The Chair, Councillor Ruth Dombey, welcomed those present.

27.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Tim Crowley  with Councillor James McDermott-Hill attending as substitute.

28.

Declarations of interest

Minutes:

There were no declarations of interest.

29.

Minutes pdf icon PDF 64 KB

To approve as a correct record the minutes of the meeting held on 14 October 2019.

Minutes:

RESOLVED: that the minutes of the meeting held on 14 October 2019 be agreed as an accurate record.

30.

Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Minutes:

There was no urgent business.

31.

Residents Survey pdf icon PDF 144 KB

To consider the findings of the residents survey.

Additional documents:

Minutes:

Martin Szybut, Head of Communications and Engagement and Sam Barker, Assistant Director Customers and Commissioning (Interim), presented the report.

 

Members discussed the value for money question and how the performance of particular services is assessed against that; whether future surveys could explore what generates issues around parking, issues residents wish to see the Council improve on, survey respondents time spent in the borough, the alignment of the Children’s Review to the priorities residents have identified and safety in the borough.

 

In response Officers explained that the question on value for money was framed around how Council tax is spent and other targeted engagement work was used to understand specific service users views, a change in methodology for future surveys could split out parking issues between on and off street parking but the survey was designed to help to prioritise more specific engagement where residents identified areas for improvement.

 

RESOLVED: That the contents of the report and findings of the resident survey be noted.

32.

Performance and Finance Report - Quarter 3 2019/20 pdf icon PDF 219 KB

This report provides an overview of council performance and finance during April - December 2019

Additional documents:

Minutes:

Richard Simpson, Strategic Director of Resources introduced the report

Members noted the positive outturn position and in particular the work done in managing the Children’s Services budget and pointed out that the outturn position reduced the need to use reserves but that pressure still existed to manage resources effectively.

 

In response to questions from Members, Officers explained that car parks were not making a loss but there had been a reduction in income and that work was being done to reduce agency costs and build capacity within the building control service.

 

The Chair of the Environment and Neighbourhood Committee advised that members would receive a report on Veolia performance at the March meeting of that committee.

 

RESOLVED:

1.    That performance on customer care and ombudsman complaints, including improvements that have been put in place as a result be noted.

 

2.    That the 2019/20 Quarter 3 projected revenue and capital outturn positions be noted.

 

3.    That the 2019/20 capital programme adjustments as set out in Appendix A be approved.

 

4.    That the list of capital schemes approved through delegated authority since outturn 2018/19 as shown in Appendix B be noted.

33.

Commissioning & Financial Planning 2020-21 to 2023-24 pdf icon PDF 358 KB

This report seeks approval for the Council’s Annual Commissioning and Financial Plan for 2020/21 to 2023/24.

 

Additional documents:

Minutes:

Richard Simpson, Strategic Director of Resources introduced the report and apologised for the late circulation of the revised appendix H which included an additional recommendation to Council.

 

Members discussed the outcome based approach to budget setting and how the recommendations were made in the context of Ambitious for Sutton; the one year financial settlement from government, future plans for local government funding and how the political groups could work together to lobby for more funding in Sutton; expectations for climate change and the public realm budget.

 

RESOLVED:

That the following be recommend to Full Council for consideration on 2 March 2020:

 

Commissioning intentions

 

1.    Agree the Ambitious for Sutton Plan at Appendix A

 

Revenue Budget 2020/21

 

2.    Agree the proposed General Fund Net Budget Requirement of £148.145m summarised at Appendix B;

 

3.    Approve the Council’s pay policy statement for 2020/21 (Appendix C) ;

 

4.    Agree growth items proposed in Appendix D

 

5.    Agree the 2020/21 savings proposed in Appendix E;

 

Council Tax

 

6.    Agree the Sutton element of the 2020/21 Council Tax £1,428.62 for a Band D property, an increase of £27.34 (1.99%) for the general increase, and £27.47 (2.00%) for the Adult Social Care Precept;

 

7.    Approve the formal resolution at Appendix K, including the Council Tax Requirement of £105.010m;

 

8.    Note the proposed GLA precept of £332.07, increased from £320.51 in 2019/20 (an increase of 3.6% or 22p a week);

 

HRA

 

9.    Note the rent increase of CPI + 1% and agree the Housing Revenue Account (HRA) budget 2020/21 including the proposed savings (Appendices F1 - F2);

 

Other

 

10.Approve the Members’ Allowances Scheme for 2020/21 (Appendix G).

 

11.Approve Fees and Charges (Appendix H)

 

Capital Programme

 

12.Approve the new Capital Strategy (Appendix I1) including the detailed Capital Programme (Appendix I2) for 2020/21 to 2023/24 with a total spend of £219.277m, including the proposed funding arrangements and policies.

 

13.Authorise expenditure to be incurred of £19.988m for the 2020/21 planned works to Council dwellings (Appendix I3) and £0.808m for Expenditure on Corporate Operational Buildings (Appendix I4);

 

Reserves

 

14.Agree the policy on reserves as set out in section 11;

 

Treasury Management

 

15.Approve the Treasury Management Strategy 2020/21 including the Annual Investment Strategy, prudential indicators, Minimum Revenue Provision (MRP) policy and borrowing limits as set out in Appendix J;

 

 

Schools Funding

 

16.Approve the schools funding formula factors in Appendix L,

 

(Note:  in accordance with procedure rule 15.4 Councillors Drummond, Garratt, Hicks, McDermott-Hill and Foster requested that their abstention on the vote be recorded)

34.

Sutton Council's Social Value Strategy pdf icon PDF 180 KB

This reports sets out the Council's reviewed approach to achieving added social value through its procurement and contracting activity.

 

Additional documents:

Minutes:

Sam Barker, Assistant Director Customers and Commissioning (Interim), presented the report.

 

Members discussed Sutton based SMEs and VCSOs demonstrating social value by prioritising local employment and work opportunities to deliver contracts; how social value would be monitored and evaluated through the procurement and contract processes and whether there were examples of best practice in relation to social value in other London boroughs.

 

Officers advised that effective contract management was key to effective performance monitoring and a toolkit would support commissioners in evaluating contracts for social value.

 

RESOLVED:

That the Added Social Value Strategy as set out at Appendix A be approved, specifically noting;

 

·         Added Social Value is aligned to deliver Ambitious for Sutton priorities

·         A minimum weighting of 10% added social value is applied to all commissioning over £100K

·         An annual report is presented to Strategy and Resources detailing the added social value delivered against each priority 

35.

Requisition pdf icon PDF 140 KB

Report to follow.

Additional documents:

Minutes:

The Chair outlined the process for dealing with the requisition.

 

Councillor Marian James, Chair of the People Committee, moved the draft resolution for adoption.

 

Councillor Jane Pascoe, presented the requisition.

 

Following debate, the draft resolution was put to the vote and carried.

 

RESOLVED:

 

1.    The report and findings of the Independent Expert be noted.

 

2.    The necessary action to change the status of Cognus to a wholly owned local authority trading company for the financial year 2020/21 be taken.