Agenda and draft minutes

Sutton Shareholdings Board
Tuesday, 29th October, 2019 6.30 pm

Venue: Civic Offices - St Nicholas Way, Sutton, SM1 1EA. View directions

Contact: Matthew Stickley, Committee Services Team Leader  Tel: 020 8770 5122 | Email:  committeeservices@sutton.gov.uk

Items
No. Item

40.

Welcome and introductions

Minutes:

The Chair, Councillor Sunita Gordon, welcomed those present.

 

Councillor Gordon noted that two written statements had been provided on behalf of Cognus Ltd and Encompass LATC Ltd in response to Councillor Garratt’s request to receive an update on their business. Councillor Gordon further noted that she had requested that Cognus Ltd provide an update on its performance to the board by the end of January 2020. 

41.

Apologies for absence

Minutes:

There were no apologies for absence.

42.

Declarations of interest

Minutes:

There were no declarations of interest.

43.

Minutes of the previous meeting pdf icon PDF 72 KB

To approve as a correct record the minutes of the meeting held on 1 May 2019.

Minutes:

RESOLVED: that the minutes of the meeting held on 1 May 2019 be agreed as an accurate record.

44.

Appointment of new Director of Opportunity Sutton Limited pdf icon PDF 122 KB

This report presents, for approval, the appointment of a new Director of Opportunity Sutton Limited.

Minutes:

Mary Morrissey, Strategic Director for Environment, Housing, and Regeneration, introduced the report.

 

Members considered the report and that the number of directors of Opportunity Sutton Ltd currently stood at one and, whilst this was allowed in law, it would be preferable to have multiple directors to ensure good governance.

 

RESOLVED: to approve the appointment of Victoria Goddard, Assistant Director Resources, Shared Finance Service, as a Director of Opportunity Sutton Limited.

45.

SDEN Ltd Performance Update pdf icon PDF 158 KB

This report is presented for noting the update contained in the Sutton Decentralised Energy Network Performance Report, Budget Variance and the un-amended Risk Register.

Additional documents:

Minutes:

Amanda Cherrington, Managing Director of Sutton Decentralised Energy Network Ltd (SDEN), introduced the report. Members noted that the report did not detail any substantial changes from recent reports.

 

Members noted that the expansion in phase two of the programme of work included several ongoing discussions regarding future connections but that a proposed connection to St Helier Hospital was not viable at this time.

 

The motion to exclude the public and press was moved by Councillor Gordon and seconded by Councillor McCoy on the grounds that discussion would involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972. In closed session, members considered the report and its exempt appendices.

 

RESOLVED:

  • to note the performance update contained in the Sutton Decentralised Energy Network Performance Report in Appendix A; 
  • to note the Sutton Decentralised Energy Network Risk Register in exempt Appendix B; 
  • to note the Sutton Decentralised Energy Network Budget Variance for Q2 2019 in exempt Appendix C; and 
  • to note the Sutton Decentralised Energy Network Summary Annual Accounts for 2018/19 in Appendix D.

 

46.

Sutton Living Limited Business Plan 2019/20 pdf icon PDF 142 KB

This report proposes the 2019/20 Business Plan of Sutton Living Limited.

Additional documents:

Minutes:

Mike Kirk, Interim Managing Director Sutton Living Limited, introduced the report.

 

The motion to exclude the public and press was moved by Councillor Gordon and seconded by Councillor McCoy on the grounds that discussion would involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972. In closed session, members considered the report and its exempt appendices.

 

RESOLVED:

  • to agree the Business Development Plan set out in Appendix A and associated documents for 2019/20;
  • to agree the revised aims and objectives set out in paragraphs 3.1 and 3.2 of the Business Development Plan (Appendix A); and
  • to note and endorse the proposed amalgamation of Wallington Public Hall and Alexandra Gardens projects to improve their viability (‘the Preferred Variant Programme’, Appendix D2) which will also increase the number and percentage of affordable homes.

 

47.

Sutton Living Limited Performance Update pdf icon PDF 133 KB

This report presents, for comment, the performance update for Sutton Living Limited (“the Company”), and includes the financial update for Quarter 1 of 2019/20.

Additional documents:

Minutes:

Mike Kirk, Interim Managing Director Sutton Living Limited, introduced the report.

 

The motion to exclude the public and press was moved by Councillor Gordon and seconded by Councillor McCoy on the grounds that discussion would involve the likely disclosure of exempt information as defined in paragraph 3 Schedule 12A of the Local Government Act 1972. In closed session, members considered the report and its exempt appendices.

 

RESOLVED: to

  • note the performance update set out in section 4 and actions proposed to deliver projects by the Company, including mitigating development risk; and
  • note the Quarter 2 financial update.

48.

Cognus Ltd update pdf icon PDF 71 KB

This paper provides an update on the operation of Cognus Ltd and information regarding a change of its Managing Director.

Additional documents:

Minutes:

Members considered a briefing report from Nick Ireland, Strategic Director for People.

 

Members questioned if the appointment of the Interim Managing Director should be a matter reserved to the Shareholdings Board. The Clerk advised that the advice of legal officers and the Monitoring Officer was that this had been considered in initial discussions with members but that the appointment was not a matter reserved to shareholders and was not to be decided by the Sutton Shareholdings Board. The Clerk agreed to ensure that a briefing note to this effect would be circulated from the Monitoring Officer.

 

Following discussion regarding the frequency with which updates would be expected from Cognus Ltd and other companies for which the council is a shareholder, Councillor Gordon acknowledged members’ remarks and confirmed that, due to recent changes in the company, she had requested an update from Cognus Ltd within three months.

 

Members noted the briefing report.

49.

Encompass LATC update pdf icon PDF 349 KB

This report provides an update on the operation of Encompass LATC, including its recent financial performance.

Additional documents:

Minutes:

Lorraine Thomas, Managing Director of Encompass LATC Ltd, introduced the report.

 

Members discussed the range of services provided by Encompass LATC Ltd and how it was that the company had begun offering such a range of services. It was also noted that recruitment difficulties had largely arisen through the introduction of the Homelessness Reduction Act 2017 and additional duties it imposed upon local authorities. 

 

RESOLVED: to

  • Note Encompass LATC financial performance management.

50.

Exclusion of the public and press

The following motion should be moved, seconded and approved if the committee wishes to exclude the public and press to deal with reports revealing exempt information:

That the public and press be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph X Schedule 12A of the Local Government Act 1972.

 

Minutes:

The public and press were not excluded any further from the meeting other than for the items detailed above.

51.

Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Minutes:

There was no further urgent business.