Agenda and draft minutes

Strategy and Resources Committee
Monday, 6th July, 2020 7.30 pm

Venue: Virtual meeting

Contact: Alexa Coates, Head of Committee and Management Support  Tel: 020 8770 4990 | Email:  committeeservices@sutton.gov.uk

Media

Items
No. Item

10.

Welcome and introductions

Minutes:

The Chair, Councillor Ruth Dombey, welcomed those present to the virtual meeting

11.

Apologies for Absence and Declarations of Interest

Members will answer a roll call to confirm their presence in this virtual meeting and will also declare any interests in items on the agenda at this point.

Minutes:

There were no apologies for absence or declarations of interest.

12.

Minutes pdf icon PDF 65 KB

To approve as a correct record the minutes of the meeting held on 8 June 2020.

Minutes:

RESOLVED: that the minutes of the meeting held on 8 June be agreed as an accurate record.

13.

Any urgent business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

Minutes:

There was no urgent business.

14.

COVID-19 Update pdf icon PDF 307 KB

In this extraordinary public health situation, we remain Ambitious for Sutton, and are working to support vulnerable residents, businesses, NHS and other partners, and planning for recovery across the borough.

Additional documents:

Minutes:

The Chief Executive introduced the report. The Strategic Director of Resources gave an update on the discretionary rates scheme and level of applications and the financial impact of COVID-19 on the Council.

 

Members thanked staff for their response to the crisis. Members commented on the potential impacts of the crisis on Sutton residents such as food insecurity and increased loneliness and isolation, noting the importance of partnership working with the voluntary sector. In response to questions officers advised: that it was too early to assess the impact of tenancies in terms of the Council’s asset strategy; that the Council had been in contact with every child who has an Education, Health and Care Plan (EHCP) and additional support services have been provided such as online therapy; that the Council was seeing a rise in those at risk of rough sleeping. Members discussed support to BAME communities and the funding gap caused by COVID-19.

 

RESOLVED

 

That the actions detailed in this report be noted and endorsed.

15.

Safer, Active, Greener Streets pdf icon PDF 153 KB

This report outlines how the Council can further improve our public realm and further develop our commitment to environmental sustainability as our ‘Streetspace’ is enhanced following the impact of COVID-19.

Additional documents:

Minutes:

The Strategic Director, Environment Housing and Regeneration introduced the report. Members discussed the impact of school streets and road closures. In response to questions officers advised that: timescales were challenging but engagement schedules would be discussed with ward members; funding is determined through DfT and TfL programmes and it was important to adhere to the application timescales. An amendment to recommendation 2.3 in relation to engagement and monitoring was accepted.

 

RESOLVED

 

1.    That the bids already submitted (Appendix A) and the funding announced by Transport for London at the time of finalisation of this report be noted

 

2.    That the progress to date on delivery of the programme be noted.

 

3.    That the approach to engagement on the programme henceforth be endorsed and to make clear to the general public what each scheme aims to achieve and to monitor its ongoing effects.

 

4.    That authority be delegated to the Interim Strategic Director, Environment, Housing and Regeneration, in consultation with the Chair of the Environment and Neighbourhood Committee, following engagement with ward councillors, to implement all other elements of the programme for which funding is secured, subject to the necessary statutory processes.

 

5.    That submission of further bids following consultation with the Chair of the Environment and Neighbourhood Committee and engagement with relevant ward councillors to either DfT or TfL in line with the principles of this programme, be endorsed should further funding opportunities arise later in the financial year.

16.

Compulsory Purchase Orders for Housing Development pdf icon PDF 161 KB

The Council is ambitious for the quality and availability of housing for its residents. To complete assembly of sites which are primarily council-owned, the purchases of some garage sites is required where private treaty negotiations are unsuccessful.

Additional documents:

Minutes:

The Assistant Director of Assets introduced the report.

 

RESOLVED

 

1.    That the making of a Compulsory Purchase Order(s) (CPO) under the Acquisition of Land Act 1981 be authorised to acquire all or part of the land at Garages 9 and 10, Alexandra Gardens, Stanley Road, Carshalton SM5 4LJ, and Garages 6 and 16, Radcliffe Gardens, Carshalton SM5 4PF (‘the Land’) identified edged in red on the maps and attached at Appendix A.

 

2.    That it be noted that the Head of Asset Management and the Head of Enabling and Development will settle the final form of content of the CPO and all associated documentation and take all action needed to pursue the CPO and secure its confirmation.

 

3.    That it be noted that the Head of Asset Management and the Head of Enabling and Development will implement the CPO powers following confirmation of the CPO and acquire title to and/or take possession of the Land on the Council’s behalf.

17.

Council Tax Care Leavers Discount pdf icon PDF 124 KB

As a borough we are ambitious for our young people and want to provide them with the best chances to achieve their best outcomes in life whatever their starting point. This report supports the council’s Corporate Parenting Strategy; that care leavers will not pay Council Tax until their 25th birthday.

Minutes:

The Head of Revenues and Benefits introduced the report. Members highlighted the positive impact this could have on care leavers.

 

RESOLVED

 

1.    That all care leavers liable to pay council tax in the Borough receive a discount to reduce their liability to zero until their 25th birthday.

 

2.    That the discount will be effective from 1 April 2020 and backdated to that date.

18.

Houses in Multiple Occupation Review: Report of the Task and Finish Group pdf icon PDF 155 KB

As part of the “Ambitious for Sutton” corporate plan, the Council is committed to maintain and improve the physical environment for our residents, to increase the supply of homes, including affordable homes, in line with our Local Plan, and to keep our residents safe.

Additional documents:

Minutes:

The Head of Development Management and Strategic Planning introduced the report. Members highlighted: what was in effect an anti-cluster rule in the Local Plan and the merits of some regulatory improvements in relation to Houses in Multiple Occupation.

 

RESOLVED

 

1.    That planning permissions that result in (i) the creation of new HMOs and (ii) the loss of 3+-bedroom (family) housing as part of the Authority Monitoring Report, be monitored with an annual report to the Housing, Economy and Business Committee

 

2.    That the licensing of HMOs be monitored and reported to the Housing, Economy and Business Committee as part of the presentation of the Authority Monitoring Report

 

3.    That the need for Article 4 Direction or other council interventions be reviewed, should the number of HMOs increase significantly and complaints about them increase significantly, and/or the amount of 3+-bedroom housing begins to decrease significantly.

19.

Authority to consult on and submit to the Secretary of State the draft South London Waste Plan pdf icon PDF 182 KB

As part of the Ambitious for Sutton vision to make the borough a great place to live and work, representations on the draft South London Waste Plan will be sought prior to its submission to the Secretary of State for Housing, Communities and Local Government.

Minutes:

The Head of Development Management and Strategic Planning introduced the report. Members discussed the conformity of the plan with the London Plan, designation of sites, the levels of waste handled in each of the boroughs and the priority being given to reduce waste across the boroughs.

 

RESOLVED

 

That authority be given to publish the Draft South London Waste Plan and associated documents, Appendices A and B, in order that representations may be made (a Regulation 19 representation stage).

20.

Authority to Consult on the Draft Cheam Village Conservation Area Character Appraisal and Management Plan pdf icon PDF 132 KB

Reflecting the Ambitious for Sutton commitment to invest in the borough’s heritage and protect it for future generations to enjoy, the Council has prepared a Cheam Village Conservation Area Character Appraisal and Management Plan.

Minutes:

The Head of Development Management and Strategic Planning introduced the report.

 

RESOLVED

 

That the Draft Cheam Village Conservation Area Character Appraisal and Management Plan be approved for consultation.

 

21.

Authority to Consult on the Draft Wrythe Green Conservation Area Character Appraisal and Management Plan pdf icon PDF 130 KB

Reflecting the Ambitious for Sutton commitment to invest in the borough’s heritage and protect it for future generations to enjoy, this report seeks authority to consult on the first ever Wrythe Green Conservation Area Character Appraisal and Management Plan.

Minutes:

The Head of Development Management and Strategic Planning introduced the report.

 

RESOLVED

 

That the Draft Wrythe Green Conservation Area Character Appraisal and Management Plan be approved for consultation.

22.

Appointments to Outside Bodies 2020 pdf icon PDF 119 KB

With partnership and community working a key element in delivering the Ambitious for Sutton priorities for the borough, this report recommends appointments to various outside bodies to further embed working with residents in an apposite manner.

Additional documents:

Minutes:

The Head of Committee and Management introduced the report advising of an amendment to Appendix A with Cllr Moral appointed to the Volunteer Centre Sutton rather than Cllr James.

 

RESOLVED

 

1.    That the appointments to the outside bodies as set out at Appendix A be agreed.

 

2.    That authority be delegated to the Monitoring Officer to authorise the appointments of named representatives which arise as a result of an in-year vacancy.

 

3.    That a full review of appointments will be conducted every four years, with the next year for a full review to be in 2023.