Agenda and draft minutes

Sutton Local Committee
Thursday, 27th May, 2021 7.00 pm

Venue: Virtual Meeting

Contact: Paul Brockwell, Engagement Manager, Tel: 020 8770 6020 | Email:  Farzana Alam, Committee Services Officer, Tel: 020 8770 4990 | Email:


No. Item


Welcome and Introductions


The Chair, Councillor Ali Mirhashem, welcomed those present and those watching on the live stream.


Apologies for Absence and Declarations of Interest


Apologies for absence were received from Councillor XXXXX with Councillor XXXXX attending as substitute.


Minutes of the previous meeting pdf icon PDF 77 KB

To approve as a correct record the minutes of the meeting held on 25 February 2021.




1.    that the minutes of the meeting held on 25 February 2021 be agreed as an accurate record.


Any Urgent Business

To consider any items which, in the view of the Chair, should be dealt with as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).


There was no urgent business.


Appointment of Community Representatives

Two applications for the appointment of Community Representatives have been received.

It is recommended that the Sutton Local Committee appoint Jeff Richards to represent Sutton New Town Community Festival on the Local Committee with Peter Struik acting as substitute.


It is recommended that the Sutton Local Committee appoint Erica Oulton to represent Friends of Quarry Park on the Local Committee with Margaret Sheppard acting as substitute.




1.    Jeff Richards be appointed as a community representative of the local committee on behalf of Sutton New Town Community Festival with Peter Struik acting as a substitute.


2.    Erica Oulton be appointed as a community representative of the local committee on behalf of Friends of Quarry Park with Margaret Shepherd acting as a substitute.



Public Questions pdf icon PDF 138 KB

This item is an opportunity for members of the public to raise points or questions about local issues that are not already on the agenda.

If you wish to submit a question prior to the meeting, please visit Public participation at Local Committees

Please be aware your question and name will be published in the minutes of the meeting.


Four questions had been received from members of the public, and written responses provided.


Question 1: Peter Scouse, local resident asked a question about the return of in person meetings of the Local Committee and had received a written response.


Question 2: Rob Hilson, local resident asked a question about  the School Streets consultation and had received a written response. Due to technical issues Mr Hilson was not able to ask his supplementary question during the meeting. It was agreed Mr Hilson would submit a written question and be provided a written response to his supplementary question following the meeting.


Question 3: Helen John, local resident asked a question about planning applications which conflict with the Local Plan and had received a written response.


Question 4 Helen John, local resident had asked a question about infrastructure gains associated with planning applications and had received a written response.


Street Cleansing: Involving residents in shaping the future of the service

A live public engagement session to provide all residents with an opportunity to have their say on the local street cleaning services.


(To follow)


Andrew Chandler, Head of Waste & Street Cleansing provided the presentation which included a resident live feedback session.


Andrew Chandler explained that the Street Cleaning consultation was open on the Council’s website and encouraged residents to complete the consultation which would remain open until 18 July 2021.


One question had been received from a member of the public, and a written response provided.


Question 1: Rob Hilson, local resident had asked a question, had received a written response and asked a supplementary question about bins left on pavements blocking access for pedestrians.


Andrew Chandler explained that the team were working to address this issue across the borough.


A local resident expressed concern about overflowing bins in parks. Andrew Chandler confirmed the team were working to manage the issue, and that the smart bins added were additional bins.


Residents and councillors explaine  that they had observed litter spilt and not cleared when refuse collections took place. Scott Edgell, Veolia, confirmed he would follow up on the concern and that he would ensure that crews received updated training and would monitor the situation particularly on Fridays. Scott Edgell confirmed it was expected that crews would clear any spillages which occurred as they collected bins.


Neighbourhood Fund pdf icon PDF 811 KB

Presentation on what the newly formed Neighbourhood fund has financed so far and the promotion of the next round of funding available.


Gavin Calthorpe, Business Development Manager provided the presentation.


Gavin Calthorpe confirmed that requests for funding from the Neighbourhood Fund must be submitted by 4 July 2021 and that further guidance about the process was available at


Sutton Housing Partnership pdf icon PDF 552 KB

Presentation on service delivery, place based service pilots, resident engagement and, the in-house repairs service review.

Additional documents:


Matt Walker, Sutton Housing Partnership provided the presentations.


Members drew attention to the video within the presentation provided by the Estate Manager at the Chaucer Estate.  Members discussed the new children's play area, the community space and the work which was underway to improve refuse and recycling facilities on the estate.


Matt Walker confirmed a scaffold policy was now in place which included how residents would be communicated with and the removal of scaffolding as soon as practical. Matt Walker also explained that the asset strategy included carbon efficiency.


Public Realm Projects and Neighbourhood Grants pdf icon PDF 132 KB

The Engagement Manager to deliver a report on the public realm budget, introduce new schemes for consideration by the committee and remind committee members of new neighbourhood grant schemes agreed through delegated decision.


Additional documents:


Paul Brockwell, Engagement Manager presented the report.


There were no further questions for Paul Brockwell.




1.    To approve £7,858 for the 2021/22 - Floral Displays from Public Realm Revenue

2.    To approve £1,515 for the 2021/22 - Festive Lights from Public Realm Revenue

3.    To approve £2,750 for Sutton Garden Suburb Improvements from Public Realm Capital


Date of Next Meeting

The next meeting of the local committee will take place on 9 September 2021.



The Chair expressed thanks to Paul Brockwell for the work and support he had provided to the Sutton Local Committee, and wished him well in his new role.


The next meeting is on 9 September 2021.