Agenda item

Role of the Surveyor

Minutes:

The Surveyor, the Bereavement Services Manager and the Administration Manager left the meeting for the duration of this discussion. 

 

The Treasurer outlined the facts contained within the report and asked that the Board decide on the course of action they wished to take with regard to the role of a new surveyor.   Points discussed are detailed below.

 

Councillor Candida Jones pointed to paragraph 11 of the report and suggested that the Board consider what the main focus of the Surveyor should be, as it would be challenging to find an individual with skills in both contract and asset management.  She suggested that the contract management aspect would be more useful, and the new Surveyor should act as the link between Enable, LB Wandsworth and the Board. 

 

Councillor Claire Clay challenged this view and suggested that the current Surveyor has expertise in both fields.  The Treasurer noted that he receives support from LB Wandsworth’s Design Team, who will continue to provide advice and support on asset management matters.  The Design Team will continue to sit within Property Services at LB Wandsworth and not Enable. 

 

Councillor Michael Ryder pointed to the minutes of the June meeting, and noted that the Board resolved that LB Wandsworth should appoint a senior officer as Surveyor.  Councillor Candida Jones responded that the matter had been raised and it had been suggested that the current Bereavement Services Manager might be an appropriate appointment.  The suggestion had been circulated to all members via email and the majority of the responses were in favour of his appointment.

 

It was noted by Councillor Claire Clay that the Bereavement Services Manager will be working for Enable for the next three months in order to oversee the replacement of cremator works, before he retired.  She questioned if it would be appropriate for him to take up the role of Surveyor, and reiterated the concerns raised that there was no suggestion made for an officer from LB Wandsworth for the position.  She noted her preference that the Surveyor be a senior officer from LB Wandsworth, which was supported by Councillors Stuart Thom and Michael Ryder. 

 

The Board discussed in some depth the suitability of the current Bereavement Services Manager for the post, both in terms of his skills and experience, and also his position with regard to Enable, and LB Wandsworth.  They also discussed the role that the Surveyor should play and the Treasurer provided some advice on the potential HR implications for the appointment.

 

The Board asked that a job description for the role and the hours of work required be provided as soon as possible.  It was also noted that the rate of pay should be equal to the honorarium currently paid.

 

It was moved by Councillor Candida Jones and seconded by Councillor Vincent Galligan that the current Bereavement Services Manager be appointed Surveyor to the Board for an initial period of one year.

 

A vote was taken; six members were in favour and three members were against, so it was:

 

RESOLVED:   That the Current Bereavement Services Manager (Mr Clive Andrews) be appointed Surveyor to the Board for a period of one year.

 

At this point, the Surveyor, the Bereavement Services Manager and the Administration Manager returned to the meeting.  Councillor Candida Jones explained the outcome of the discussion and the Bereavement Services Manager accepted the role, subject to confirmation of terms and conditions. 

 

The Surveyor advised that over the next three months the Bereavement Services Manager will remain in the employment of Enable to oversee the replacement of the cremator, and suggested that this could present a conflict of interest.  It was agreed that the Surveyor’s job description should be drafted as quickly as possible and that any potential conflicts of interest should be highlighted. It was also agreed that the Board should be advised of what the Bereavement Services Manager will do for Enable (as project manager prior to retirement) and what he will be doing as Surveyor to the Board.

 

At the request of Councillor Stuart Thom, the Bereavement Services Manager undertook to circulate his CV.

Supporting documents: