Decisions

Decisions published

25/02/2021 - Neighbourhood Grant - NHG2021.30: Printer and gazebo for Friends of Sutton Green ref: 3623    Recommendations Approved

Decision Maker: Interim Strategic Director for Environment, Highways and Regulatory Services

Decision published: 02/03/2021

Effective from: 25/02/2021


08/12/2020 - Sutton Town Centre Regeneration Update ref: 3579    Recommendations Approved

A presentation to provide an update on the regeneration of Sutton Town Centre

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 08/12/2020 - Housing, Economy and Business Committee

Decision published: 26/02/2021

Effective from: 08/12/2020

Decision:

George McCullough, Sutton Town Centre Masterplan Delivery Programme Manager, introduced the report and provided a presentation to the committee.

 

The committee discussed prospects for the High Street area in both the short and long terms, particularly the prospect of short-term, “pop up” outlets and long-term developments should the council’s bid to the Future High Streets Fund be wholly or partially successful. The committee also discussed the importance of regeneration works and permitted developments being sympathetic to the character of the area.

 

RESOLVED:

To note the activities and plans for regeneration in Sutton Town Centre as set out in this report and the presentation at Appendix A.

Wards affected: (All Wards);

Lead officer: Amanda Cherrington


08/12/2020 - Recommissioning of Encompass LATC 2021-24 ref: 3581    Recommendations Approved

This report recommends that the council continues to commission Housing Needs and Homelessness Services and Adult Social Care Support Brokerage, Shared Lives and Financial Administration Services from Encompass under a revised service specification for a further period of three (3) years from July 2021 - June 2024.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 08/12/2020 - Housing, Economy and Business Committee

Decision published: 26/02/2021

Effective from: 08/12/2020

Decision:

Sam Barker, Interim Assistant Director for Customers and Commissioning, introduced the report.

 

The committee discussed the structure of governance and scrutiny to which Encompass LATC is subject. The committee debated the proposal to re-commission Encompass for a three-year period.

 

It was noted that Encompass’ delivery plan was regularly reported to the Housing, Economy and Business Committee and agreed that a more formal performance report on the company would be reported to the committee in future.

 

Following debate, Councillor Jayne McCoy moved a motion to amend the recommendations such that a new recommendation would be inserted:

 

That a performance review of Encompass is brought back to the Housing, Economy and Business Committee on an annual basis.

 

This was seconded by Councillor David Hicks. The proposed amendment was put to the vote and carried.

 

RESOLVED:

To commission services from Encompass LATC under a revised service specification for a further period of (3) three years from July 2021 to June 2024, namely:

Housing Needs and Homelessness Services;

Adult Social Care Support Brokerage;

Shared Lives; and

Financial Administration Services

That a performance review of Encompass is brought back to the Housing, Economy and Business Committee on an annual basis.

Wards affected: (All Wards);

Lead officer: Sam Barker


08/12/2020 - Housing Rents and Other Charges 2021/22 ref: 3583    Recommendations Approved

In accordance with the Ambitious for Sutton objectives for housing, this report proposes changes to rents and other charges for dwellings held both within and outside of the Housing Revenue Account (HRA), to take effect from April 2021.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 08/12/2020 - Housing, Economy and Business Committee

Decision published: 26/02/2021

Effective from: 08/12/2020

Decision:

Trevor Hart, Housing Strategy and Commissioning Manager, introduced the report.

 

The committee noted that Sutton Council’s social rents were relatively lower than the majority of other London boroughs and discussed the ongoing consideration of the 2020 Court of Appeal decision (Kingston v Moss) relating to water and sewerage charges.

 

RESOLVED:

To increase council dwelling rents by 1.7% (CPI + 1%), in line with government policy on social rents.

To increase garage rents by 25p pw to £14.25 pw and parking space rents by 15p pw to £3.60 pw.

To increase charges for heating and hot water by 2.0%, to reflect anticipated future costs of supply.

To increase charges for estate services by a maximum of 1.7% (CPI at September 2020 plus 1%) per property until they have reached an amount at which full cost recovery is achieved.

To request that SHP works with residents during the next financial year to help them gain a better understanding of what their service charges pay for, with a view to reviewing the basis of charging from 2022/23 in order to achieve full cost recovery across all properties over an agreed period.

To increase rents for specialist HRA properties as proposed in paragraph 3.17.

To increase charges for the non-HRA dwellings as proposed in paragraph 3.18.

To recommend to the Carshalton Coronation Commemoration Trust that the rents of the properties leased to it are increased by 1.7% (CPI + 1%) in line with the increase for council housing rents.

To increase charges for the pitches at The Pastures Traveller site by 1.7% (CPI + 1%) in order to continue their relationship with council rents locally.

To increase charges for ancillary services provided to occupants of non-HRA temporary accommodation to the amounts as set out in the table under paragraph 3.21.

To note the latest situation with regard to the issue of water and sewerage charge collection by local authorities and the outcome of a recent Appeal Court Hearing.

Wards affected: (All Wards);

Lead officer: Trevor Hart


08/12/2020 - Housing Revenue Account Business Plan ref: 3584    Abandoned

This report seeks the Committee’s approval of a new Housing Revenue Account (HRA) Business Plan covering the next 30 years - 2021/22 to 2050/51. The HRA Business Plan financially models plans for maintaining and investing in the Council’s housing stock, and also for building and acquiring new homes, over the medium to long term.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 08/12/2020 - Housing, Economy and Business Committee

Decision published: 26/02/2021

Effective from: 08/12/2020

Decision:

Trevor Hart, Housing Strategy and Commissioning Manager, introduced the report.

 

The committee discussed reducing the carbon footprint of the council’s housing stock and efforts to support tenants in reducing their individual properties’ carbon footprints.

 

RESOLVED:

To agree the Housing Revenue Account (HRA) Business Plan 2021/22 to 2050/51, as set out as a supplementary report immediately following this report.

To agree the projected HRA expenditure on property acquisitions set out within the financial modelling, subject to the approval of the council’s 2021/22 budget and treasury strategy.

To note the approach adopted for dividing resources between the acquisition and future new build programmes as potential new build sites and the opportunity to review funding changes within the annual business planning process.

To agree the policy proposals and approach to asset management, as set out in chapter 4 of the HRA Business Plan.

Wards affected: (All Wards);

Lead officer: Trevor Hart


08/12/2020 - Affordable Housing Supply Delivery Plan ref: 3582    Recommendations Approved

This report sets out the range of activities required to continue to meet increased demand for affordable homes and the overall aims of the approach.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 08/12/2020 - Housing, Economy and Business Committee

Decision published: 26/02/2021

Effective from: 08/12/2020

Decision:

Tom Bremner, Interim Assistant Director for Housing and Regeneration, introduced the report.

 

The committee noted the cross-party appetite to improve the supply of affordable housing in the borough.

 

RESOLVED:

To approve the proposed approach to affordable housing supply delivery outlined in this report in particular the aspiration targets identified below (all of which are subject to viability).

The delivery of 93 units of social housing so far which are part of 250 units planned by the council by 2024 through both direct delivery and by Sutton Living Limited

The 157 homes acquired or under offer to date as temporary accommodation and approve a further expansion of the programme to include non ex council properties of up to 250 units by 2024.

The review of delivery options to acquire additional homes at affordable rents to help deliver long term sustainable housing solutions for Sutton residents between 250 and 500 units by 2024.

Wards affected: (All Wards);

Lead officer: Tom Bremner


22/02/2021 - Urgent Decision Notice: Amendment to Housing Rents and Other Charges 2021/22 ref: 3622    Recommendations Approved

Decision Maker: Interim Strategic Director of Regeneration, Housing and Planning

Decision published: 24/02/2021

Effective from: 22/02/2021


28/01/2021 - Express Delegation: In-year change to membership of the Audit and Governance Committee ref: 3620    Recommendations Approved

Decision Maker: Monitoring Officer

Decision published: 24/02/2021

Effective from: 28/01/2021


11/02/2021 - Express Delegation - Procurement of the Architect-led multi-disciplinary consultant team ref: 3619    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 17/02/2021

Effective from: 11/02/2021


08/02/2021 - Petition Review: Safer, Active, Greener Streets ref: 3618    Recommendations Approved

Decision Maker: Strategy and Resources Committee

Made at meeting: 08/02/2021 - Strategy and Resources Committee

Decision published: 16/02/2021

Effective from: 08/02/2021

Decision:

The Chair invited Stephen Gerrard, Interim Monitoring Officer, to present the report.

 

The committee discussed the wording of the petition scheme, the approach taken to refer the petitions to the appropriate committee, and whether or not the petitioners had been disadvantaged.

 

Following debate, Councillor Neil Garratt moved a motion to amend the recommendations such that recommendation 2.1 would be as follows:

 

To note that a petition with more than 1,500 signatures should be debated at full Council, that this petition was not debated at full Council, and that the petitioners were not told that it could be.

 

This was seconded by Councillor James McDermott-Hill. The proposed amendment was put to the vote and fell.

 

Councillor Neil Garratt then moved a motion to amend the recommendations such that recommendation 2.2 would be as follows:

 

To agree that although the petitioners were afforded the opportunity to make their representations to the committee, their representation should have been heard at full Council and therefore the petitioner is entitled to an apology and to a debate at full Council if they so wish.

 

This was seconded by Councillor James McDermott-Hill. Following debate, and with the consent of the seconder, Councillor Neil Garratt withdrew the motion to amend the recommendations.

 

Following debate, Councillor Ruth Dombey moved a motion to amend the recommendations such that recommendation 2.2 would be as follows:

 

To agree that although the petitioners were afforded the opportunity to make their representations to the committee, their representation could have been heard at full Council and therefore the petitioner is entitled to an apology that the constitution is not clearer on this matter.

 

This was seconded by Councillor Mo Saqib. The proposed amendment was put to the vote and carried.

 

RESOLVED:

1.    To note the procedures followed in handling the petitions.

2.    To agree that although the petitioners were afforded the opportunity to make their representations to the committee, their representation could have been heard at full Council and therefore the petitioner is entitled to an apology that the constitution is not clearer on this matter.

3.    To agree that a review of the council’s petitions scheme be undertaken and reported back to the Strategy and Resources Committee following consultation with the Constitutional Working Group.


08/02/2021 - Update on Financial Performance Q3 2020/21 ref: 3617    Recommendations Approved

Decision Maker: Strategy and Resources Committee

Made at meeting: 08/02/2021 - Strategy and Resources Committee

Decision published: 16/02/2021

Effective from: 08/02/2021

Decision:

The Chair invited Councillor Sunita Gordon, Lead Member for Resources, and Victoria Goddard, Assistant Director of Finance, to present the report.

 

RESOLVED:

1.    To note the revised financial forecast for 2020/21.

2.    To approve the capital budget adjustments set out in Appendix B2.

Lead officer: Victoria Goddard


08/02/2021 - Revenue and Capital Budget 2021/23 ref: 3616    Recommendations Approved

The Council's budget for 2021/22 and Medium Term Financial Plan for 2021/23.

Decision Maker: Strategy and Resources Committee

Made at meeting: 08/02/2021 - Strategy and Resources Committee

Decision published: 16/02/2021

Effective from: 08/02/2021

Decision:

The Chair invited Councillor Sunita Gordon, Lead Member for Resources, and Richard Simpson, Strategic Director of Resources, to present the report. Mr Simpson noted that paragraph 3.1 stated that the council was delivering low carbon heat via the Sutton Decentralised Energy Network (SDEN) as had been forecasted would be the case over the weeks the report had been written in time for the meeting of the committee. He clarified that this was now expected to be the case in the near future.

 

It was noted that, whilst the council’s reserves were within the bottom quartile of London boroughs, the levels were stable and not reducing as might be expected of a council in more significant financial difficulty.

 

The committee discussed the impact of the COVID-19 pandemic on the council’s finances and what measures the council had taken to ameliorate this. The committee also discussed strategic works at the London Cancer Hub site, the provision of COVID-19 discretionary support grants, and the medium term financial position of the council as compared to the 2020-21 financial year.

 

The committee discussed the financial support provided to the council by central government and how any shortfall would be addressed.

 

It was noted that the following councillors abstained from the vote on the recommendations:

 

·         Councillor Tom Drummond

·         Councillor Tim Foster

·         Councillor Neil Garratt

·         Councillor Catherine Gray

·         Councillor James McDermott-Hill

·         Councillor Param Nandha

 

RESOLVED:

 

To recommend the following to Full Council for consideration on 1 March 2021:

 

1.    To note the progress of Ambitious for Sutton and the priorities for 2021/22 in light of the COVID-19 pandemic, set out in section 5.

 

Revenue Budget 2021/22

 

2.    To agree the proposed General Fund Net Budget Requirement of £150.955m summarised at Appendix B.

3.    To approve the Council’s pay policy statement for 2021/22 attached at Appendix C.

4.    To agree the growth items attached at Appendix D.

5.    To agree the 2021/22 savings proposed in Appendix E.

 

Council Tax

 

6.    To agree the Sutton element of the 2021/22 Council Tax £1,492.90 for a Band D property, an increase of £21.43 (1.5%) for the general increase, and £42.85 (3.0%) for the Adult Social Care Precept.

7.    To approve the formal resolution at Appendix K, including the Council Tax Requirement of £108.109m.

8.    To note the proposed GLA precept of £363.66, increased from £332.07 in 2020/21 (an increase of 9.5% or 61p a week), due to be agreed by the London Assembly on 25 February 2021.

 

Housing Revenue Account

 

9.    To note the rent increase of CPI + 1% and agree the Housing Revenue Account (HRA) budget 2021/22 including the proposed savings (Appendices F1 - F2).

 

Other

 

10.To approve the Members’ Allowances Scheme for 2021/22 (Appendix G).

11.To approve the Fees and Charges (Appendix H).

 

Capital Programme

 

12.To approve the new Capital Strategy (Appendix I1) including the detailed Capital Programme (Appendix I2) for 2021/22 to 2024/25 with a total spend of £194.431m, including the proposed funding arrangements and policies.

13.To authorise expenditure to be incurred of £19.482m for the 2021/22 planned works to Council dwellings (Appendix I3) and £0.762m annual allocation for Expenditure on Corporate Operational Buildings (Appendix I4).

 

Reserves

 

14.To agree the policy on reserves as set out in section 22.

 

Treasury Management

 

15.To approve the Treasury Management Strategy 2021/22 including the Annual Investment Strategy, prudential indicators, Minimum Revenue Provision (MRP) policy and borrowing limits as set out in Appendix J.

 

Schools Funding

 

16.To approve the schools funding formula factors in Appendix L.

 

Wards affected: (All Wards);

Lead officer: Miguel Fernandez, Victoria Goddard


11/12/2020 - Award of Contract: Chaucer House Fire Remedial Works ref: 3615    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 15/02/2021

Effective from: 11/12/2020


05/01/2021 - Demolition Notice - The Prince Regent, 324-346 High Street, Sutton, SM1 1PR ref: 3614    Recommendations Approved

Decision Maker: Head of Building Control

Decision published: 15/02/2021

Effective from: 05/01/2021


27/01/2021 - Demolition Notice - Former Sutton Hospital (see site plan) ref: 3613    Recommendations Approved

Decision Maker: Head of Building Control

Decision published: 15/02/2021

Effective from: 27/01/2021