Decisions

Decisions published

11/02/2019 - Express Delegation - Enter into a grant agreement with the GLA ref: 3164    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 12/03/2019

Effective from: 11/02/2019


12/02/2019 - Neighbourhood Grant - NHG1819.57- 1st Scouts Group Multi Tool ref: 3157    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 05/03/2019

Effective from: 12/02/2019


20/02/2019 - Demolition Notice - 324 Croydon Road Wallington SM6 7LQ ref: 3153    Recommendations Approved

Decision Maker: Head of Building Control

Decision published: 25/02/2019

Effective from: 20/02/2019


19/02/2019 - To place a ‘Letter of Intent’ with Willmott Dixon Construction Ltd for enabling works at Hackbridge Primary School. ref: 3150    Recommendations Approved

Decision Maker: Strategic Director of Resources

Decision published: 19/02/2019

Effective from: 19/02/2019


29/01/2019 - Delivery of phase 2 of the HRA new build programme ref: 3145    Recommendations Approved

Delivery of phase 2 of the HRA new build programme.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 29/01/2019 - Housing, Economy and Business Committee

Decision published: 19/02/2019

Effective from: 29/01/2019

Decision:

Gill Daw, Head of Housing Enabling and Development, presented the report.

In debate, Members particularly discussed the financial implications of the report, including a potential requirement to purchase land and cost per unit. In response to a question, the Head of Housing Enabling and Development confirmed that the bid had been for 196 units, while brief explanation was given on relevant planning policy by Simon Latham, Assistant Director - Housing, Planning and Regeneration.

 

Following member enquiry, officers responded that none of the sites envisaged in this programme particularly lended themselves to modular housing but referred to a London Councils’ initiative related to ‘meanwhile sites’. An approximate timescale of 12 to 18 months build time was given, dependent on planning permission and commencing in 2020.

 

RESOLVED: that

1.    Authority be delegated to the Strategic Director of Environment Housing and Regeneration, in conjunction with Strategic Director of Resources, to enable delivery of a further phase of new build council housing, up to a value of £25m.

2.    Authority be delegated to the Strategic Director of Environment Housing and Regeneration, in conjunction with Strategic Director of Resources, to enter into any associated grant or funding agreements and contracts to deliver this phase, subject to meeting prudential rules for borrowing in the Housing Revenue Account (HRA).

Wards affected: (All Wards);

Lead officer: Gill Daw


29/01/2019 - Housing Rents and Related Charges 2019/20 ref: 3144    Recommendations Approved

To seek Member approval for proposed levels of rent and other charges for 2019/20

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 29/01/2019 - Housing, Economy and Business Committee

Decision published: 19/02/2019

Effective from: 29/01/2019

Decision:

Trevor Hart, Housing Strategy and Commissioning Manager, presented the report.

 

Following the presentation, Members enquired as to whether a further breakdown of costs could be provided by Sutton Housing Partnership, which the Housing Strategy and Commissioning Manager would seek to share.

 

Members particularly discussed the Independent Living Service, increases in energy supplier costs and the size of garages compared to the ‘modern vehicle’ (meaning they are often used for storage rather than parking). Following a question on water meters, the Assistant Director - Housing committed to confirm current legal requirements to members.

 

Finally, the chair raised the issue of ‘53 Mondays’ in the coming year (as per Paragraph 4.4) and the Deputy Assistant Director - Resources (Business Services) updated the committee that mitigatory options were being explored, should the national provision not change. The Deputy Assistant Director committed to send a briefing to members once further information was known.

 

RESOLVED: that

1.    Council dwelling rents be decreased by 1%, in line with the requirements of the Welfare Reform and Work Act 2016.

2.    Garage rents be increased by £1 pw to £13.50 pw and parking space rents by 50p pw to £3.35 pw.

3.    Charges for heating and hot water be increased by 5%, to reflect anticipated future costs of supply.

4.    Charges for estate services be increased by a maximum of 2.4% (CPI at September 2018) per property until they have reached an amount at which full cost recovery is achieved.

5.    The charge for the Independent Living Service be maintained at £14.60 pw.

6.    Rents be increased for specialist HRA properties as proposed in paragraph 4.13;

7.    Charges for the non-HRA dwellings be increased as proposed in paragraph 4.14;

8.    It be recommended to the Carshalton Coronation Commemoration Trust that the rents of the properties leased to it are reduced by 1% in line with the reduction for council housing rents.

9.    Charges for the pitches at The Pastures Traveller site be decreased by 1.02% in order to continue their relationship with council rents locally.

10.Charges for ancillary services provided to occupants of non-HRA temporary accommodation be increased to the amounts as set out in the table under paragraph 4.18.

 

Under Standing Order 15.4, Councillor Nick Mattey requested that his abstention from the vote, with regards to recommendation 2.3, be recorded in the minutes.

Wards affected: (All Wards);

Lead officer: Trevor Hart


29/01/2019 - Council Tax Reduction Scheme 2019/20 ref: 3147    Recommendations Approved

This report describes the outcome of the recent consultation proposing various options for amending the existing Council Tax Reduction Scheme taking into account inflationary increases and makes recommendations to revise the scheme accordingly.
The proposed changes do not affect any person of state pension credit age.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 29/01/2019 - Housing, Economy and Business Committee

Decision published: 19/02/2019

Effective from: 29/01/2019

Decision:

Julie Turner, Deputy Assistant Director (Resources - Business Services) presented the report, explicitly highlighting the Equalities Impact Assessment, which should be considered when making the decisions on the recommendations in this report.

 

Members discussed the mistake of referring to RPI vs CPI in the consultation and officers referred to legal advice that had been sought, confirming the Council’s clear and obvious intention was to provide for a 3% inflation increase for 2019/20.

 

RESOLVED: that

1.    The Council Tax Reduction Scheme is revised and the Income Bands are uplifted by 3% with effect from 1 April 2019 as set out in Appendix A, table 2.

2.    The Council undertakes a further consultation exercise on the proposed inflation indexation principle to be adopted for the financial year commencing 1 April 2020 as set out in paragraph 6.7 of the report.

3.    The Council adopts an upper limit of 5% inflation increase that may be applied in any future years.

Wards affected: (All Wards);

Lead officer: Julie Turner


29/01/2019 - Discretionary Business Rate Relief scheme 2019/20 and 2020/21 ref: 3148    Recommendations Approved

This report details the level of funding provided by Government for a locally designed Business Rate Relief Scheme and the options considered.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 29/01/2019 - Housing, Economy and Business Committee

Decision published: 19/02/2019

Effective from: 29/01/2019

Decision:

Mark Halls, Head of Revenues and Benefits, presented the report.

 

Members discussed the operation of the business rate relief and also its application to charity shops. In response, the Head of Revenues and Benefits confirmed that rate relief to charity shops came from central government, agreeing to provide further information to members. Members further discussed rates avoidance as a national issue as well as potential for targeted / discretionary rate relief. Officers also informed committee as to the different means of promoting rate relief.

 

RESOLVED: that

1.    Option 2, which revises the Revaluation Local Business Rate Relief Scheme to take into account the reduced level of funding for the 2019/20 and 2020/21 financial years, be agreed.

2.    The details of the new Small Business Rate Relief scheme be noted.

Wards affected: (All Wards);

Lead officer: Mark Halls


29/01/2019 - Housing, Economy and Business Performance Monitoring ref: 3143    Recommendations Approved

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 29/01/2019 - Housing, Economy and Business Committee

Decision published: 19/02/2019

Effective from: 29/01/2019

Decision:

Jennifer Sibley, Environment Strategy Manager, briefly presented the report.

 

RESOLVED: that:

1.    The update from the HEB performance monitoring session on the 15 November 2018 be noted.

2.    The proposal for future performance monitoring (as set out at paragraph 4.4) be endorsed.


29/01/2019 - Council Tax Empty Dwelling Discounts ref: 3146    Recommendations Approved

Report to decide whether to adopt a higher percentage amount of council tax payable for long term empty dwellings up to a maximum percentage of 100%; to decide whether to remove the current 10% discount for empty furnished properties.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 29/01/2019 - Housing, Economy and Business Committee

Decision published: 19/02/2019

Effective from: 29/01/2019

Decision:

Julie Turner, Deputy Assistant Director (Resources - Business Services) presented the report.

 

Members enquired whether those concerned by long-term medical needs were exempt from the recommendations. The Head of Revenues and Benefits confirmed that an exemption applied to a property where the last occupier had moved into residential care on a permanent basis but the exemption did not apply if a move to a residential home was temporary. This was defined by legislation and was not a local decision. Clarification was provided by the Deputy Assistant Director as to the application of the recommendations.

 

Members asked whether any discount would be passed onto students renting properties but officers responded that this premium would not extend to circumstances where a property, is for example, unoccupied over summer provided a tenancy covered that period. The exemption would cease from the date the course end and if students decided to remain in the house beyond the course end date they would be liable to pay the full council tax charge

 

Reassurance was provided by the officers that quality would be monitored and the Chair suggested potential for update in a year’s time.

 

RESOLVED: that

1.    The removal of the 10% discount currently awarded on properties that are empty but have been left furnished be agreed with effect from 1 April 2019.

2.    The premium payable on long term empty properties (empty for longer than two years) be increased from 50% to 100% with effect from 1 April 2019.

3.    The premium payable on long term empty properties (empty for longer than five years) be increased from 100% to 200% with effect from 1 April 2020.

4.    The premium payable on long term empty properties (empty for longer than ten years) be increased from 200% to 300% with effect from 1 April 2021.

Wards affected: (All Wards);

Lead officer: Julie Turner


22/01/2019 - School Admission Arrangements 2020/21 ref: 3149    Recommendations Approved

Decision Maker: Strategic Director of People Services

Decision published: 19/02/2019

Effective from: 22/01/2019


31/01/2019 - Express Delegation - Hackbridge and Beddington Corner Neighbourhood Plan Adoption ref: 3142    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 18/02/2019

Effective from: 31/01/2019


03/10/2017 - Award of Contract - Corporate GIS Mapping tool ref: 3141    Recommendations Approved

Decision Maker: Strategic Director of Resources

Decision published: 18/02/2019

Effective from: 03/10/2017


29/11/2018 - Environment, Housing and Regeneration services fees and charges ref: 3140    Recommendations Approved

Approval of fees and charges for various Environment, Housing and Regeneration services. The report provides details of existing charges and proposed increases for services.

Decision Maker: Environment and Neighbourhood Committee

Made at meeting: 29/11/2018 - Environment and Neighbourhood Committee

Decision published: 18/02/2019

Effective from: 29/11/2018

Decision:

 

Scott Funnell, Head of Environment Strategy, introduced the report.

 

Councillor Penneck commented that library charges will remain fixed and expressed gratitude to library staff, particularly Madeline Barratt for her service as Head of Libraries, Heritage and Arts in maintaining quality library provisions.

 

Referring to the charge of issuing a skip licence (14 day duration), Councillor Shields questioned how much this costs the council. Sue Marwood, Team Leader, Highway Operations explained that the costs of processing a skip application equates to £78.35 based on a straightforward application.

 

Councillor Dwight raised concerns regarding the justification for the proposed increase to green garden waste if the service was not acceptable. The Assistant Director, Environment Commissioning explained that within the Veolia contract there was a contractual obligation to increase some charges, such as green garden waste, in line with indexation amount and if there are instances where residents experience a level of service which is not acceptable this will be investigated accordingly and subscription extensions applied at no extra cost.

 

Councillor Shields questioned the quantity of fixed penalty notices issued for fly tipping, Officers responded that they would provide figures outside of committee.


RESOLVED: that the charges for 2019/20 for the following services - Libraries, Heritage & Art Services, Regulatory Services, Sports and Leisure Management, Registration Services, Shared Highways and Transport, Bulky Waste including fridges, Green Garden Waste, Trade Waste, Parks and Cemeteries, Biodiversity and Sutton Life Centre be agreed.

Wards affected: (All Wards);

Lead officer: Scott Funnell


13/02/2019 - Demolition Notice - Haven Cottage 1 Old Watercress Walk Carshalton Sutton SM5 3BD ref: 3139    Recommendations Approved

Decision Maker: Head of Building Control

Decision published: 15/02/2019

Effective from: 13/02/2019


01/02/2019 - Nomination of Appointment of LA governor to St Dunstan’s Church of England Primary School ref: 3138    Recommendations Approved

Decision Maker: Head of Pupil Based Commissioning

Decision published: 14/02/2019

Effective from: 01/02/2019


01/02/2019 - Nomination of Appointment of LA governor to Dorchester Primary School ref: 3137    Recommendations Approved

Decision Maker: Head of Pupil Based Commissioning

Decision published: 14/02/2019

Effective from: 01/02/2019


07/02/2019 - Express Delegation - SSCB1819.13 - Overton Park Public Realm Improvements ref: 3136    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 14/02/2019

Effective from: 07/02/2019


12/12/2018 - Event Fees and Charges Grant -NHG1819.33- Cheam Village Christmas Festival 2018 ref: 3135    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 11/02/2019

Effective from: 12/12/2018