Decisions

Decisions published

30/11/2020 - Urgent Decision Notice: COVID-19 Business Grants ref: 3586    Recommendations Approved

Decision Maker: Strategic Director of Resources

Decision published: 21/12/2020

Effective from: 30/11/2020


18/11/2020 - Event Fees & Charges: NHG2021.26: Roundshaw Community Christmas tree ref: 3573    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 15/12/2020

Effective from: 18/11/2020


26/11/2020 - Public Realm - SH2021.4 - Tree planting Hackbridge ref: 3572    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 15/12/2020

Effective from: 26/11/2020


01/12/2020 - Express Delegation: In-Year Appointment to the Mitcham Common Conservators ref: 3568    Recommendations Approved

Decision Maker: Monitoring Officer

Decision published: 07/12/2020

Effective from: 01/12/2020


23/11/2020 - Neighbourhood Grant NHG2021.13: Nickel Support Enterprise Hub ref: 3567    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 04/12/2020

Effective from: 23/11/2020


23/11/2020 - Neighbourhood Grant NHG2021.25- Carshalton Lavender Cuttings and Plantings Area ref: 3566    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 04/12/2020

Effective from: 23/11/2020


23/11/2020 - Express Delegation - Belmont Rest Garden footpath/treeline - SSCB2021.08 ref: 3565    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 04/12/2020

Effective from: 23/11/2020


27/11/2020 - Urgent Decision: Distribution of Funding of the COVID Winter Grant Scheme ref: 3563    Recommendations Approved

Decision Maker: Strategic Director of Resources

Decision published: 01/12/2020

Effective from: 27/11/2020


20/10/2020 - Cognus Mid-Year Performance and Finances ref: 3543    Recommendations Approved

Mid-year summary of the company's finances and performance against the business plan

Decision Maker: Sutton Shareholdings Board

Made at meeting: 20/10/2020 - Sutton Shareholdings Board

Decision published: 30/11/2020

Effective from: 20/10/2020

Decision:

Joanna Cassey, Interim Managing Director of Cognus Ltd, introduced the report.

 

The Chair invited Ian Comfort, Chair of the board of Cognus, and Alex Ffrench of William Giles, the external auditor, to comment on the report.

 

The board noted that, following unanimous agreement of the B shareholders, the council would become the sole shareholder of the company, and that work was underway to deliver this transfer of shares. The board noted that increased expenditures related to COVID-19 and historic inadequate financial reporting had led to revisions to the financial forecast for the year. However, it was noted that significant action was underway to improve the reporting through closer working with the council and auditors.

 

RESOLVED:

1.    To note progress made by Cognus against its 2020/21 business plan.

2.    To note Cognus’s financial position and the action being taken to reinforce its financial reporting.

Lead officer: Joanna Cassey


20/10/2020 - Opportunity Sutton Finances and Group Accounts 2020-21 ref: 3545    Recommendations Approved

The Opportunity Sutton Ltd Company accounts and Opportunity Sutton Ltd Group accounts for the 2020-21 financial year

Decision Maker: Sutton Shareholdings Board

Made at meeting: 20/10/2020 - Sutton Shareholdings Board

Decision published: 30/11/2020

Effective from: 20/10/2020

Decision:

Victoria Goddard, Non-Executive Director of Opportunity Sutton Ltd, introduced the report.

 

Members noted that the Sutton Shareholdings Board had appointed two directors since the 2019/20 accounts were signed.

 

RESOLVED:

1.    To note the Opportunity Sutton Ltd Company accounts and Opportunity Sutton Ltd Group accounts for the 2020-21 financial year.

Wards affected: (All Wards);

Lead officer: Victoria Goddard


20/10/2020 - Encompass Mid-Year Performance and Finances ref: 3544    Recommendations Approved

Mid-year summary of the company's finances and performance against the business plan

Decision Maker: Sutton Shareholdings Board

Made at meeting: 20/10/2020 - Sutton Shareholdings Board

Decision published: 30/11/2020

Effective from: 20/10/2020

Decision:

Lorraine Thomas, Managing Director of Encompass LATC Ltd, introduced the report.

 

The board noted progress made in delivering the Shared Lives service and that the COVID-19 pandemic had delayed the introduction of a contract with Hackney Council but that a written commitment to this contract was in place. The board commended the performance of Encompass during difficult circumstances.

 

RESOLVED:

1.    To note Encompass LATC Ltd’s financial statements and report for 2019/2020, attached as Appendix A.

2.    To note Encompass LATC’s financial performance management to date for 2020/21.

Wards affected: (All Wards);

Lead officer: Lorraine Thomas


20/10/2020 - Sutton Living Mid-Year Performance and Finances ref: 3541    Recommendations Approved

Mid-year summary of the company's finances and performance against the business plan

Decision Maker: Sutton Shareholdings Board

Made at meeting: 20/10/2020 - Sutton Shareholdings Board

Decision published: 30/11/2020

Effective from: 20/10/2020

Decision:

Mike Kirk, Managing Director of Sutton Living Ltd, introduced the report.

 

The board noted that the financial statements had been audited and were shortly due for submission to Companies House. It was further noted that progress on the programme of works had been delayed by the COVID-19 pandemic but that this was still on track for completion by 2025.

 

RESOLVED:

1.    To note the progress in the company’s aspiration to develop 280 homes over the period 2020-25, subject to the agreement of LB Sutton to support the development of a number of Council-owned sites, and meet a funding requirement of £54 million.

Wards affected: (All Wards);

Lead officer: Mike Kirk


20/10/2020 - SDEN Mid-Year Performance and Finances ref: 3542    Recommendations Approved

Mid-year summary of the company's finances and performance against the business plan

Decision Maker: Sutton Shareholdings Board

Made at meeting: 20/10/2020 - Sutton Shareholdings Board

Decision published: 30/11/2020

Effective from: 20/10/2020

Decision:

Amanda Cherrington, Managing Director of Sutton Decentralised Energy Network (SDEN) Ltd, introduced the report.

 

The board noted that recent heat outages had occurred when the temporary energy centre was in use and that both the temporary centre and the new permanent centre are the contractual responsibility of the developer until such time as SDEN is able to provide its own heat source. It was noted that the introduction of SDEN’s heat source would likely be completed in the near future. It was also noted that SDEN was pursuing further connections with its network with local sites to increase its customer base.

 

RESOLVED:

1.    To note the performance update contained in the Sutton Decentralised Energy Network Performance Report in Appendix A.

2.    To note the Sutton Decentralised Energy Network Risk Register in exempt Appendix B.

3.    To note the Sutton Decentralised Energy Network Ltd Filleted Annual Accounts for 2019/20 in Appendix C.

Wards affected: (All Wards);

Lead officer: Amanda Cherrington


13/10/2020 - Response to the Planning White Paper ref: 3552    Recommendations Approved

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

Andy Webber, Head of Development Management and Strategic Planning, introduced the report.

 

Councillor Jayne McCoy moved an amendment that recommendation 2.2 be removed and replaced with:

 

“To agree a summary response to the Planning for the Future White Paper consultation to be sent on behalf of the Housing, Economy and Business Committee.”

 

This was seconded by Councillor Marlene Heron. The amendment was put to a vote and carried.

 

The committee discussed the possible implications of the paper if it were to be legislated.

 

Councillor Jayne McCoy moved an amendment to the amended recommendation 2.2 to revise the wording to:

 

“To agree that officers will draft a summary response to the Planning for the Future White Paper consultation to be sent, subject to consultation with members of the committee, on behalf of the Housing, Economy and Business Committee.”

 

This was seconded by Councillor David Hicks. The amendment was put to a vote and carried.

 

RESOLVED:

1.    To note the technical response to the Changes to the Planning System consultation, which accompanied the White Paper and closed on 1 October and the technical response to the White Paper consultation which closes on 29 October 2020.

2.    To agree that officers will draft a summary response to the Planning for the Future White Paper consultation to be sent, subject to consultation with members of the committee, on behalf of the Housing, Economy and Business Committee.


13/10/2020 - Rosehill Area Renewal ref: 3549    Recommendations Approved

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

Mandar Puranik, Area Renewal and Regeneration Programme Manager, introduced the report.

 

The Chair invited Councillor Martin Gonzalez, ward councillor, and Councillor Annie Moral, ward councillor, to address the committee.

 

The committee noted that the consultation with business had been repeated due to the significant impact of COVID-19 on high street trade.

 

RESOLVED:

1.    To note the findings of the Rosehill Area Renewal (Rosehill AR) engagement completed in early 2020, and business engagement carried out in August 2020 when the COVID-19 lockdown was eased.

2.    To endorse and commence further feasibility studies in respect of the four priorities identified through the extensive engagement: supporting the Rosehill District Centre; improving St Helier Open Space; enhancing public realm to encourage walking; and cycling and community facilities.

3.    To approve the list of potential projects set out in Appendix C and their implementation to be authorised by the Strategic Director of Environment, Housing and Regeneration under the Council’s Scheme of Delegation.


13/10/2020 - Petition regarding Sutton High Street ref: 3550    Recommendations Approved

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

RESOLVED:

1.    To note the unforeseen circumstances of recent months, the petition, and the action underway and planned by the Council to regenerate Sutton Town Centre, including the market area.

2.    To agree that a presentation be brought to the next meeting of the Housing, Economy and Business Committee detailing regeneration activity underway and planned, for Sutton Town Centre.


13/10/2020 - Impact of the pandemic on homelessness in the borough and an updated homelessness strategy delivery plan ref: 3548    Recommendations Approved

A report setting out the impact of COVID-19 on the delivery of housing, advice and homelessness services and how Encompass has responded.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

Lorraine Thomas, Managing Director of Encompass LATC Ltd, introduced the report.

 

The committee noted Encompass’ response to the COVID-19 pandemic, that plans were in place should a “second wave” of the virus reach the borough, and thanked the staff of Encompass for their work through this difficult time.

 

RESOLVED:

1.    To note the actions taken by Encompass LATC in response to COVID-19 pandemic and the performance in quarter 1 2020/21.

2.    To convene a further meeting of the Homelessness Strategy Task and Finish Group during the autumn to consider revisions to the homelessness strategy delivery plan, subject to the COVID-19 pandemic.

Lead officer: Lorraine Thomas


13/10/2020 - Revised Sutton Housing Partnership Delivery Plan ref: 3546    Recommendations Approved

To seek Member approval of a revised 2020/21 Delivery Plan in order to reflect changes required to timescales for proposed improvements as a result of the impact of COVID-19

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

The Chair invited Steve Tucker, Managing Director of Sutton Housing Partnership, and Steve Bullock, Chair of the board of Sutton Housing Partnership, to address the committee. The committee noted the relationship between the council and Sutton Housing Partnership had been vital to improving the performance of the organisation.

 

The committee discussed the complaints procedure and noted that the service standards and how they are monitored would continue to be reviewed.

 

RESOLVED:

1.    To approve Sutton Housing Partnership’s Delivery Plan for 2020/21.

2.    To note the action taken by SHP to support residents during the COVID-19 outbreak.

3.    To note the situation in relation to the repairs service following the transfer of staff from Mears in April.

4.    To note that the suite of current service standards, appended to the Delivery Plan, will be revised during 2020/21, and thereafter from time to time, as part of the process of producing updated Delivery Plans.

Lead officer: Duncan Clarke


13/10/2020 - Authority to Consult on the Draft Character Appraisal and Management Plan for the Conservation Areas of Beddington Park ref: 3551    Recommendations Approved

This report seeks authority to consult on the Draft Character Appraisal and Management Plan for the three Conservation Areas which cover and surround Beddington Park.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

Andy Webber, Head of Development Management and Strategic Planning, introduced the report. The committee noted the importance of involving ward councillors in consultations of this type and discussed how the consultation would be adapted in light of COVID-19 restrictions.

 

RESOLVED:

1.    To approve the Draft Beddington Park Conservation Area Character Appraisal and Management Plan for consultation.

Lead officer: Duncan Clarke


13/10/2020 - Biannual performance reporting ref: 3553    Recommendations Approved

This report provides a biannual report of performance on the services the committee is responsible for.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

RESOLVED:

To note the HEB Performance Monitoring report.

Wards affected: (All Wards);

Lead officer: Jennifer Sibley


13/10/2020 - Future of Beech Tree Place ref: 3547    Recommendations Approved

To provide committee with an update on Section 105 consultation on the options for the future io Beech Tree Place, and to seek authority to take forward the preferred option through the preparation of a viable business case, a full planning application for the site, a strategy for land assembly and rehousing, and a model for delivery.

Decision Maker: Housing, Economy and Business Committee

Made at meeting: 13/10/2020 - Housing, Economy and Business Committee

Decision published: 27/11/2020

Effective from: 13/10/2020

Decision:

Michael Hunte, Housing Regeneration Manager, introduced the report.

 

The Chair welcomed ward councillors Councillor Lily Bande and Councillor Kevin Burke, who had been invited to attend the committee in respect of this item. Linda Paisley, Vice Chair of the Beech Tree Place Residents’ Steering Group, Christine Searle MBE, Associate Independent Resident Adviser at Public Voice, and Phil Rankin and Robert Pert of Savills, were invited to address the committee.

 

The committee noted the Beech Tree Place Residents’ Steering Group’s support of the recommendations and the Associate Independent Resident Adviser’s endorsement of the approach to consultation with residents, and expressed the expectation that the positive engagement approach of the Regeneration Team should continue throughout the development process.

 

RESOLVED:

1.    To note and consider the outcome of the consultation.

2.    To approve the Residents’ Charter and Community Charter for Beech Tree Place.

3.    To approve in principle full redevelopment (Option 3) as the preferred approach for the regeneration of Beech Tree Place, subject to concluding financial and legal due diligence; to include assessments of financial viability.

4.    To authorise the work necessary to consider and progress the scheme design, viability and delivery mechanism, including:

a.    procurement of continuing legal, finance/tax, cost consultancy, commercial property, design and planning advice required;

b.    land assembly and vacant possession activity, including the voluntary acquisition of all third party interests of the sites (Site Allocation STC11) referred to in paragraph 5.2;

c.    with the detail and costs of the above activity to be authorised by the Strategic Director of Environment, Housing and Regeneration and the Strategic Director of Resources (Section 151 Officer) under the council’s scheme of delegation, and propose back to a future meeting of HEB Committee and/ or Strategy and Resources (S&R) Committee a financially viable and deliverable business case for the full redevelopment of Beech Tree Place for approval.

Wards affected: Sutton West;

Lead officer: Michael Hunte


18/05/2020 - Establishment of Standing Committees, Regulatory Committees and Other Bodies, Local Committees and related matters ref: 3505    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/05/2020 - Council

Decision published: 23/11/2020

Effective from: 18/05/2020

Decision:

The report was put to the vote and carried.

 

RESOLVED:-

 

1.    That the establishment of Standing Committees, Scrutiny Committees, Regulatory Committee, Other Bodies, and Local Committees for the municipal year 2020-21 as set out at paragraphs 4.5-4.10 of the report be approved;

 

2.    That the allocation of seats as set out at paragraph 4.13 of the report be approved;

 

3.    That the nominations to the LGA Annual General Assembly and allocation of votes as set out in paragraph 4.12 of the report be agreed;

 

4.    That the appointment of chairs and vice chairs and members of committees as set out in Appendix A to the report be agreed;

 

5.    That it be noted that the Leader has appointed two Deputies Leaders and that the amendments to the Members’ Allowance Scheme as set out in paragraph 4.14 of the report be agreed;

 

6.    That  the interim decision making arrangements, until 1 October, as set out at paragraph 4.19 of the report be agreed;

 

7.    That authority be delegated to the Chief Executive, in consultation with the Leader of the Council and the Leader of the Opposition, to revoke (thereby returning to established structures) or extend the interim decision-making arrangements;

 

8.    That the schedule of meetings set out as Appendix B to the report be agreed

 

9.    That the Decision Continuity Procedures (Appendix C) be agreed and the Constitution amended to include these as Article 14;

 

10.That the remote meeting procedures set out at Appendix D to the report be agreed;

 

11.That it be agreed where there are any outstanding places the relevant political group may give written notice to the Monitoring Officer of their appointments 10 clear days before the relevant committee is due to meet;

 

12.That it be agreed that the political groups may notify the Monitoring Officer of any in-year changes to committee membership by giving written notice 10 clear days before the relevant committee is due to meet; and

 

13.That authority be delegated to the Monitoring Officer to make any consequential changes to the constitution arising out of this report, such as changes to committee names, size, procedures, and removal of reference to committees not established.


19/10/2020 - Extension of Contract -Targeted Housing Support Service for Older People ref: 3561    Recommendations Approved

Decision Maker: Strategic Director Environment, Housing and Regeneration

Decision published: 23/11/2020

Effective from: 19/10/2020